Vehicle Telematics Implementation Services

Shetland Islands Council is seeking to contract with a suitably qualified professional provider of Vehicle Tracking and Telematic Services to provide vehicle telematics.

United Kingdom-Lerwick: Telematics system

2016/S 127-227853

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Shetland Islands Council
8 North Ness Business Park
Lerwick
ZE1 0LZ
United Kingdom
Telephone: +44 1595744595
E-mail: contract.admin@shetland.gov.uk
Fax: +44 1595744667
NUTS code: UKM66

Internet address(es):Main address: www.shetland.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00402

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Vehicle Telematics Implementation.

Reference number: I/7/16

II.1.2)Main CPV code

32441300

II.1.3)Type of contract

Services

II.1.4)Short description:

Shetland Islands Council is seeking to contract with a suitably qualified professional provider of Vehicle Tracking and Telematic Services to provide vehicle telematics for a range of vehicles and plant used by Shetland Islands Council and its partners. It is anticipated that the project will cover the Council’s entire vehicle fleet. There are two options available for Tenderers to consider. Option 1 (Purchase and Airtime) and Option 2 (Direct Rental from Supplier). Tenders may be submitted for either or both options.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

32441300

II.2.3)Place of performance

NUTS code: UKM66

II.2.4)Description of the procurement:

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

Detailed in the Tender Documents.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 10

Objective criteria for choosing the limited number of candidates:

It is envisaged that between 5-10 suitably qualified candidates will be invited to tender.

In accordance with section 66 of the Public Contracts (Scotland) Regulations 2015 the objective and non-discriminatory criteria or rules that the Council intends to apply to limit the number of candidates meeting the selection criteria specified or referred to in the ESPD that the Council will invite to tender is:

— Passing all questions in the Minimum Systems Requirement document.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Contract Award criteria is to be found in the Additional Information published as part of this contract notice.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

Three years accounts and business reports for the contracting entity;

Overall turnover detailing those of a similar service over the last 3 years;

Appropriate bank reference of a minimum value of GBP 300 000;

Evidence of current Employer’s and Public and Products Liability Insurance at a minimum of GBP 10 000 000 and GBP 5 000 000 respectively.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Contract performance criteria and Key Performance Indicators are included in the Tender Documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/08/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 08/08/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

In accordance with the EU regulations, full and direct access to the procurement documents is available from the date of this notice and the internet address from which they are available is the Public Contracts Scotland website noted below.

Economic operators are required to complete and submit the European Single Procurement Document (ESPD) together with the Minimum Systems Requirements document by the closing date for Expressions of Interest.

The contract documents, which include the contract award criteria, are for information only during the selection stage and should not be completed or submitted unless expressly invited to do so by the contracting authority.

It is envisaged that between 5-10 suitably qualified candidates will be invited to tender.

In accordance with section 66 of the Public Contracts (Scotland) Regulations 2015 the objective and non discriminatory criteria or rules that the Council intends to apply to limit the number of candidates meeting the selection criteria that the Council will invite to tender is:

— Passing all questions in the Minimum Systems Requirements document.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=450934.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:450934).

VI.4)Procedures for review

VI.4.1)Review body

Shetland Islands Council
8 North Ness Business Park
Lerwick
ZE1 0LZ
United Kingdom
Telephone: +44 1595744595
Fax: +44 1595744667Internet address:www.shetland.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

30/06/2016

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