Vending Machine Tender for University of Durham

Vending Machine Tender for University of Durham

Provision of Hot Beverage Dispense Equipment and Ingredients.

United Kingdom-Durham: Coffee, tea and related products

2014/S 043-071039

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Durham
Procurement Service, Mountjoy Centre, Holly Wing, Stockton Road
For the attention of: Linda Joyce
DH1 3LE Durham
UNITED KINGDOM
Telephone: +44 1913344527
E-mail: linda.joyce@durham.ac.uk
Fax: +44 1913344539

Internet address(es):

General address of the contracting authority: http://www.durham.ac.uk

Electronic access to information: http://events.transaxions.com/service.aspx?event=6705

Electronic submission of tenders and requests to participate: http://events.transaxions.com/service.aspx?event=6705

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

University of Newcastle upon Tyne
King’s Gate
NE1 7RU Newcastle upon Tyne
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

OJEU14/003 – Provision of Hot Beverage Dispense Equipment and Ingredients.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
A combination of these
NUTS code UKC1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 030 750 GBP

II.1.5)Short description of the contract or purchase(s)

The objective of this contract is:
To provide a high quality selection of fairly traded beverages throughout each of Durham and Newcastle Universities.
To provide a diverse range of brewing machines to meet the needs of key stakeholders.
To increase turnover through planned marketing and sampling campaigns.
To work alongside suppliers that will proactively suggest innovative new products to improve our product range and customer loyalty.
To work alongside suppliers that proactively seek ways to reduce their environmental impact.
It is envisaged that there will be a single supplier per Lot.
II.1.6)Common procurement vocabulary (CPV)

15860000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Contract value approx. GBP 406 750 per year. Contract to run 4 years.
Estimated value excluding VAT: 2 030 750 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract will be for 4 years.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Whole Bean Brewing Machine and the supply of Coffee, Tea, Hot Chocolate and Ancillary Products.

1)Short description

Lot 1 – Whole Bean Brewing Machine and the supply of Coffee, Tea, Hot Chocolate and Ancillary Products.
Both Durham and Newcastle universities have a number of café outlets which service students, staff and the public.
Within these cafes whole bean brewing machines are used. This lot is for the rental of the machines, associated equipment and the supply of the beverage products associated with running a café outlet.
Please tick if you are applying for this lot.
2)Common procurement vocabulary (CPV)

15000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Supply of Whole Bean Coffee, Tea, Hot Chocolate and Ancillary Products

1)Short description

Lot 2 – Supply of Whole Bean Coffee, Tea, Hot Chocolate and Ancillary Products.
Both Durham and Newcastle universities have a number of café outlets which service students, staff and the public.
Within these cafes whole bean brewing machines are used. This lot excludes the rental of the machines and is solely for the supply of the beverage products associated with running a café outlet and such products will need to be compatible with existing equipment, details of which will be provided at the tender stage.
2)Common procurement vocabulary (CPV)

15860000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Coffee Vending Machine and the supply of Powdered, Filter Pack/Capsule, Instant Coffee and Tea for Durham University Stentorfield Vision 400 Cappuccino machines.

1)Short description

Coffee Vending Machine and the supply of Powdered, Filter Pack/Capsule, Instant Coffee and Tea also to
provide for Durham Universitys Stentorfield Vision 400 Cappuccino machines.
Durham University have future requirements for the supply of Coffee Vending Machines and the supply of
Powdered, Filter Pack/Capsule, Instant Coffee and Tea for new and existing machines. Durham University currently have Stentorfield Vision 400 Cappuccino machines installed.
2)Common procurement vocabulary (CPV)

15860000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Coffee Vending Machine and the supply of Powdered, Filter Pack/Capsule, Instant Coffee and Tea,for Newcastle Flavia Machines

1)Short description

Lot 4 – Coffee Vending Machine and the supply of Powdered, Filter Pack/Capsule, Instant Coffee and Tea, also to provide for Newcastle Flavia Machines. Newcastle University have future requirements for the supply of Coffee Vending Machines and the supply of
Powdered, Filter Pack/Capsule, Instant Coffee and Tea for new machines and their existing machines. Newcastle University own Flavia Machines.
2)Common procurement vocabulary (CPV)

15860000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Branded Cafe Outlet to include Point of Sale, Marketing and all required machinery and products.

1)Short description

Branded Cafe Outlet to include Point of Sale, Marketing and all required machinery and products.
Both Durham and Newcastle universities require a branded provision in various locations in thier campuses.
2)Common procurement vocabulary (CPV)

15860000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Requested in Pre-Qualification Questionnaire.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Requested in Pre-Qualification Questionnaire.
Please go to the following link to see the Durham and Newcastle Universities exclusion criteria document:
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Requested in Pre-Qualification Questionnaire.
Please go to the following link to see the Durham and Newcastle Universities exclusion criteria document:
Minimum level(s) of standards possibly required: Requested in Pre-Qualification Questionnaire.
Please go to the following link to see the Durham and Newcastle Universities exclusion criteria document:
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 5
Objective criteria for choosing the limited number of candidates: It is envisaged there will be a single supplier per Lot.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

OJEU14/003
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.3.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

9.5.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

4.4.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 9.5.2014 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised University personnel using the eSourcing system.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Under the Public Services (Social Value) Act 2012 the contracting authority must consider:
(a) how what is proposed to be procured might improve the economic, social and environmental well-being of the area where it exercises its functions, and
(b) how, in conducting the process of procurement, it might act with a view to securing that improvement.
Accordingly, the subject matter of the contract has been scoped to take into account the priorities of the contracting authority relating to economic, social and environmental well-being. These priorities are described in the invitation to tender in dialogue and are reflected in environmental and social characteristics in the evaluation criteria for the award of the contract.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

As in section V1.4.2 below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract in communicated to tenderers. The communication will be in the form of a letter which will be issued electronically. The letter will provide a full debrief and contact details should a tenderer wish to appeal the decision. The timescale for appeals will be detailed in the letter.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High County (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only reward damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

27.2.2014