Venue and Event Services Tender

Venue Hire, Catering, Related Services.

United Kingdom-London: Event services

2018/S 045-099486

Contract notice – utilities

Services

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Bazalgette Tunnel Limited (trading as “Tideway”)
Cottons Centre, Cottons Lane, London
London
SE1 2QG
United Kingdom
Telephone: +44 2031477700
E-mail: procurement@tideway.london
NUTS code: UKI

Internet address(es):Main address: http://www.tideway.london

Address of the buyer profile: https://tideway.bravosolution.co.uk

I.2)Joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://tideway.bravosolution.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://tideway.bravosolution.co.uk

Tenders or requests to participate must be submitted to the abovementioned address

I.6)Main activity

Other activity: Design, finance, construct and operate the Thames Tideway Tunnel. See Section VI.3 Additional Information for further information on the contracting entity’s activity.

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Venue and Event Services

Reference number: MC/89/18

II.1.2)Main CPV code

79952000

II.1.3)Type of contract

Services

II.1.4)Short description:

Tideway is seeking to appoint a provider to supply venue hire, catering and related services in a preferred vendor arrangement. The outline service can be broken down into 3 key areas with summary requirements included below:

— Venue Hire: Efficient sourcing of suitable venues of varying capacity and function for varied purposes,

— Catering: Catering for various off-site events and meetings,

— Related Services: Related event support services, such as events management, event design, set-up, audio and visual, overlay, entertainments, hospitality and security staff, and delegate management.

Applicants are referred to the Pre-Qualification Pack (PQP) and accompanying documentation for more information.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

55120000

55300000

55400000

55520000

79951000

79954000

79956000

92300000

II.2.3)Place of performance

NUTS code: UKI

Main site or place of performance:

Services to be delivered in London in relation to the Tideway Tunnel Project.

II.2.4)Description of the procurement:

Tideway is seeking to appoint a provider to supply venue hire, catering and related services in a preferred vendor arrangement. Tideway’s requirements are expected to be ad hoc in nature with a limited number of identified and major annual events, and multiple smaller meetings and seminars booked in an ad hoc manner. The term will be an initial 3 years with extension options up to a maximum term of 7 years.

Further information on the scope of the contract and the procurement is included in the PQP and accompanying Procurement Documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84

This contract is subject to renewal: yes

Description of renewals:

The initial term of the Contract is 36 months, optional extensions are included, see II.2.11 for details.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 4

Maximum number: 5

Objective criteria for choosing the limited number of candidates:

Applicants are referred to the PQP and Pre-Qualification Questionnaire (PQQ) for information on Tideway’s criteria for choosing Applicants to be invited to tender for the Contract. Tideway expects to selects the top four Applicants to tender for the Contract. Tideway reserves the right in its absolute discretion to invite fewer than four Applicants or to invite 5 Applicants on the basis described in the PQP.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Applicants should be aware that the initial term of the contract is 36 months and Tideway reserves the right to extend the term by period or periods of up to 48 months making a maximum aggregate contract period of 84 months. Further, Applicants should also be aware that Tideway reserves the right to omit and/or vary the scope of the contract and/or require optional scope to be performed.

Further information is included in the PQP.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Applicants are referred to VI.3) Additional Information in this Contract Notice below.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Applicants are referred to the PQP and PQQ for information about conditions for participation.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

Applicants are referred to the PQP and PQQ for information about Tideway’s objective rules and criteria for participation in the Contract.

III.1.5)Information about reserved contracts

III.1.6)Deposits and guarantees required:

Tideway reserves the right to require guarantees, bonds, collateral warranties (potentially including the grant of step-in rights) and other forms of security as appropriate to be specified in the Procurement Documents to be made available at ITT stage. Applicants are referred to the PQP for relevant information available at this Contract Notice stage.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The main financing conditions, payment mechanism, performance standards and incentive mechanism will be described in the Procurement Documents to be made available at ITT stage. Further details will be provided in the published ITT documentation. Applicants are referred to the PQP for relevant information available at this Contract Notice stage.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Tideway will accept expressions of interest and tenders from single entities or Consortia. Tideway does not require those Consortia who intend to form a single legal entity to do so at the PQQ stage. Tideway will consider contracting with a Consortium, providing always that the participants in any Consortium are jointly and severally liable for all of the obligations of the Contractor under the Contract.

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/04/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 30/04/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

1) Terms in this Contract Notice with initial capital letters have the meanings given in PQP Section 1.3 (Glossary).

2) To express interest in the Contract, Applicants must register and complete the PQQ on the Tideway portal: https://tideway.bravosolution.co.uk by the deadline for PQQs stated in the PQP. The PQQ Deadline is a precise time and Applicants must allow sufficient time to upload the PQQ.

3) Section I (Contracting entity): The Contracting entity is Bazalgette Tunnel Limited (“Tideway”), the organisation responsible for delivering the Thames Tideway Tunnel. Additional information relating to this Contract Notice is available in the Procurement Documents. Further information on Tideway and the Thames Tideway Tunnel is available at www.tideway.london

4) Section II.2.6 (Estimated value): The estimated value has been estimated based on the total maximum term of 7 years. This value is indicative and depends on business needs over the term.

5) Section II.2.7 (Duration of the Contract): timescales in this Contract Notice are estimated based on the current Tideway programme but may be subject to change.

6) Section IV (Procedure): Tideway is not a utility for the purpose of the Utilities Contracts Regulations 2016 (“UCR 2016”) and accordingly the UCR 2016 do not apply to this procurement. However Tideway is required pursuant to the procurement regime in The Water Industry (Specified Infrastructure Projects) (English Undertakers) Regulations 2013 (“SIP Regulations”) to tender certain contracts and certain categories of contracts in accordance with a modified regime set out in the SIP Regulations as amended by The Public Procurement (Amendments, Repeals and Revocations) Regulations 2016 (“modified UCR 2016”). The procurement requirements set out in the modified UCR 2016 are broadly similar to the UCR 2016 save that certain procedures, exclusions and exemptions have been removed and Part 5 of UCR 2016 (Remedies) has been modified so that a different remedies regime applies to Tideway. Additional information in relation to the modified UCR 2016 is available at: http://www.legislation.gov.uk/cy/uksi/2016/275/schedule/2/paragraph/48/made

7) Section VI.4 (Procedures for review): In accordance with the modified UCR 2016 regime, Tideway will incorporate a minimum 10 calendar days standstill period before award from the point information on award is communicated to Tenderers. Any request for further information by Tenderers pursuant to the modified UCR 2016 regime must be made in writing to the address set out in Section I.1 above. The modified UCR 2016 regime provides remedies for economic operators who, in consequence of a breach of the modified UCR 2016 regime, suffer, or risk suffering, loss or damage. Proceedings must be started in the High Court of England and Wales.

8) A response to this Contract Notice does not guarantee that an Applicant will be invited to tender. The award process may be terminated or suspended at any time without cost or liability to Tideway. Tideway does not bind itself to enter into any contract(s) arising out of the procedure envisaged by this Contract Notice. No contractual rights express or implied arise out of this Contract Notice or the procedures envisaged by it. Tideway reserves the right to vary its requirements and the procedure relating to the conduct of the award process. Tideway reserves the right to disqualify any Applicants on terms set out in the PQP.

9) Applicants / Tenderers shall be solely responsible for and liable for all costs associated with and arising out of or in connection with responding to this Contract Notice, any PQQ and with submitting any tender, howsoever incurred.

VI.4)Procedures for review

VI.4.1)Review body

High Court
Royal Court of Justice, Strand
London
WC2A 2LL
United Kingdom

VI.4.2)Body responsible for mediation procedures

High Court
Royal Court of Justice, Strand
London
WC2A 2LL
United Kingdom

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/03/2018

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