Venue Management Service Contract
The Jisc events team are looking to establish a contract with a single provider (agency) for a full management service provision.
United Kingdom-Bristol: Event services
Section I: Contracting authority
I.1)Name and addresses
One Castle Park, Tower Hill
Contact person: Rachael Littlejohns
Telephone: +44 2036975800
NUTS code: UKJ14
I.4)Type of the contracting authority
Section II: Object
Provision of a venue management service.
II.1.2)Main CPV code
II.1.3)Type of contract
The Jisc events team are looking to establish a contract with a single provider (agency) for a full management service provision; the successful supplier shall be experienced insourcing venues, negotiation and payment processes.
II.1.6)Information about lots
II.2.3)Place of performance
II.2.4)Description of the procurement:
Each year the events team are required to source approximately 50 venues for various events, conferences, meetings and training sessions. Jisc requires a venue management agency which will act on behalf of Jisc in establishing a contract with a venue on an event by event basis.
The successful supplier shall provide the following services:
— Source and short-list appropriate venues, negotiating and setting up preferential rates,
— A dedicated support team,
— A simple booking process,
— Management of payments,
— Monthly invoicing and management information reports,
— Adherence to Jisc Brand Guidelines.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
2 x 12 month extension periods are available under the terms of this framework.
II.2.10)Information about variants
II.2.11)Information about options
There is an option to extend the contract for two additional 12 month periods, after the initial 2-year contract term.
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about electronic workflows
Jisc will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 article 91 provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5)Date of dispatch of this notice: