Veterinary Services for Defra

Provision of Post Mortem Services for the purpose of surveillance of farm animals.

United Kingdom-London: Veterinary services

2014/S 093-163379

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Defra
17 Nobel House
For the attention of: Simon Desborough
SW1P 3JR London
UNITED KINGDOM
Telephone: +44 1904454462
E-mail: simon.desborough@defra.gsi.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Environment

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The Welsh Government

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Post Mortem Services for the purpose of surveillance of farm animals.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: England and Wales.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Authority working with Welsh Government is looking for a suppliers for the provision of Post Mortem Examination Services for the purpose of farm animal Surveillance. The surveillance programme purpose is to obtain appropriate information from all sections of the farm animal population for the sensitive detection of new and re-emerging animal related threats.
Animal Health and Veterinary Laboratories Agency (AHVLA)’s current arrangement utilising fifteen AHVLA sites and two external providers are being changed and a plan to close eight of the AHVLA sites is due to begin in April 2014. The requirement seeks the provision of data from Post Mortem Examinations in the remaining geographical locations not covered by the remaining AHVLA sites in England and Wales.

II.1.6)Common procurement vocabulary (CPV)

85200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

3 years plus option to extend for 2 further periods of 12 months.
Estimated value excluding VAT:
Range: between 1 350 000 and 2 200 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.9.2014. Completion 31.8.2017

Information about lots

Lot No: 8 Lot title: 8 Geographic lots

1)Short description

2)Common procurement vocabulary (CPV)

85200000

3)Quantity or scope

3 year contract with option to extend for 2 further 12 month periods.
Estimated value excluding VAT:
Range: between 1 350 000 and 2 200 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.9.2014. Completion 31.8.2017

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Authority reserves the right to require deposits, guarantees, bonds and/or other forms of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Authority’s terms and conditions of payment will apply, further information will be provided in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required. If the service provider is a consortium, each member of the consortium will be jointly and severally liable for performance of the contract or shall select from amongst themselves a lead contractor acceptable to the Authority.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Authority’s conditions of contract will apply as stated in the documentation.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://defra.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenderers’ will be assessed in accordance with Part V of the Public Contracts Regulations 2006 (SI 2006/5) which implement Title 2 Chapter 7 Section 2 of the 2004/18/EC Directive on the basis of information provided in response to the invitation to tender. Completed responses to the Invitation to Tender must be returned via the Defra eTendering Service (further details of which are available at Section III.2.1 of this OJEU Notice) before the deadline for receipt of responses as notified in Section IV.3.4 of this OJEU Notice.
Minimum level(s) of standards possibly required: 1. Financial statements or other information to demonstrate that the tenderer has the requisite financial capacity to provide the service. Tenderers will be required to demonstrate a minimum turnover in each of the last 2 consecutive financial years of 200,000 GBP or equivalent in the reporting currency or equivalent proof of financial standing. In the case of a consortium bid, the combined annual turnover of the Tenderer and the Relevant Companies in each of the last 2 consecutive financial years must be no less than that specified in the paragraph above and the minimum annual turnover of at least one of the parties must be no less than 200,000 GBP or equivalent financial performance in reporting currency or equivalent proof of financial standing.
2. Tenderers will be required, at the commencement date of the Contract, to have adequate level of relevant insurance cover in respect of all risks arising out of the Contractor’s performance of its obligations under the Contract.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Evaluation information required from Tenderers will be stated in the Invitation to Tender (ITT ) which is available only athttps://defra.bravosolution.co.uk Tenderers are required in delivering the contract to comply with the Authority’s policies, strategies and standards.

Minimum level(s) of standards possibly required:
Tenderers must confirm they can meet the technical requirements in full specified in the ITT.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

20089

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

27.6.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

HM Courts
Internet address: http://www.hmcourts-service.gov.uk

Body responsible for mediation procedures

Royal Courts of Justice
Royal Courts of Justice
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will act in accordance with regulation 32 and Part 9 of the Public Contract Regulations 2006 (as amended). Part 9 of these regulations provides for appeals to be made to the High Court subject to the time limitations and other required procedural steps. The rules relating to appeal are complex and a dissatisfied candidate/tenderer is advised to take their own prompt legal advice.

VI.4.3)Service from which information about the lodging of appeals may be obtained

HM Courts
Internet address: http://www.hmcourts-service.gov.uk

VI.5)Date of dispatch of this notice:

12.5.2014