Video Archival Services

Video Archival Services

House of Lords and the House of Commons.

Reference number:

Deadline date:03/07/2012

This deadline is for… Deadline for Expression of Interest

Contract value:£100,000,000 – £400,000,000

Location where the contract is to be carried out:  Inner London,

Is this suitable for smaller suppliers? Yes

Name of the buying organisation: House of Lords and the House of Commons


Description of the contract

‘The existing Video Tape Recordings – Archiving Services contract is due to expire in September 2012. I have detailed below a brief outline of the scope of the project and the services we are seeking. • We currently have an archive of 73,000 tapes comprising: o 36,000 .25 inch tapes o 38,650 video tapes. This is a mixture of BETA SP, BETA SX and some early UMATIC tapes. • This is currently increasing at a rate of 1,500 to 1,600 tapes a year. Any archive services that you are able to offer would need to comply with our requirements and would need to include the following; • Industry standard archive and storage services • Curatorial services; including cataloguing and database management • Ability to produce edited recordings to our specification in BETA SP/SX DVD, CD and other agreed formats and within agreed timelines. In order for the Houses of Parliament to have an idea of the type of facilities that you may be able to offer in respect of this requirement, please send details to me in electronic format. I would appreciate it if you could provide this information by 3 July 2012.’




Classification of the contract

92512000 Archive services


Additional information

Contract type: Supplies – Lease

Is it a framework agreement? No

Is this contract related to a programme of funding? No

Contract will be awarded based on: Most economically advantageous tender in terms of: The criteria stated in the contract documents

Estimated length of contract: 01/08/2012 – 31/07/2013


Who to contact

Contact name Sheila Brightwell

Organisation name House of Lords and the House of Commons

Address c/o Commercial Services Directorate, 1st Floor, 14 Tothill Street, .London, ., SW1H 9NB

Telephone 02072192593

Extension number:


Web address


How to apply

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.