Videography Services Tender Dundee

Videography Services Tender Dundee

This Framework will be split into 3 Lots as follows: Lot 1: Smaller Promotional Projects (Typically Under 3 000 GBP each in Value).

United Kingdom-Dundee: Advertising film production

2020/S 009-016908

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: University of Dundee
Postal address: Procurement, 3rd Floor, Tower Building, Nethergate
Town: Dundee
NUTS code: UKM71
Postal code: DD1 4HN
Country: United Kingdom
Contact person: Scott Traynor
E-mail: s.x.traynor@dundee.ac.uk
Telephone: +44 1382386811

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework Agreement for Videography Services

Reference number: UOD-PF022-TC-2020

II.1.2)Main CPV code

92111210

II.1.3)Type of contract

Services

II.1.4)Short description:

This invitation to tender is to establish a:

Framework agreement for the provision of videography services

This framework will be split into 3 lots as follows:

Lot 1: Smaller Promotional Projects (Typically Under 3 000 GBP each in Value);

Lot 2: Aerial/Drone Videography;

Lot 3: Graduation Filming Services.

II.1.5)Estimated total value

Value excluding VAT: 339 336.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Smaller Promotional Projects (Typically Under 3 000 GBP each in Value)

Lot No: 1

II.2.2)Additional CPV code(s)

92111200
92111210
92111250
92111300
92111310

II.2.3)Place of performance

NUTS code: UKM71
Main site or place of performance:

Dundee.

II.2.4)Description of the procurement:

Lot 1 covers smaller jobs with reasonably fast turnaround. Video projects are likely to include conducting student and/or staff interviews and filming events to produce videos to promote courses, showcase student societies and showcasing the University to specific overseas markets. Typically these are 2-3 minutes in length, but with shorter edits to use on social media. These will be used in presentations and across all our digital platforms (including web and social media, both organic and paid campaigns).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 339 336.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Two x 1 +1 years extensions.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Aerial/Drone Videography Services

Lot No: 2

II.2.2)Additional CPV code(s)

92111200
92111210
92111230
92111250
92111300
92111310

II.2.3)Place of performance

NUTS code: UKM71
Main site or place of performance:

Dundee.

II.2.4)Description of the procurement:

The University of Dundee may have a requirement to carry out drone filming of the city of Dundee and the University campuses (potentially including the main city centre campus, Ninewells and Kirkcaldy). This may include use of the footage for promotional purposes.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 339 336.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Two x 1 + 1 years extensions.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Graduation Filming Services

Lot No: 3

II.2.2)Additional CPV code(s)

92111200
92111210
92111230
92111250
92111300
92111310

II.2.3)Place of performance

NUTS code: UKM71
Main site or place of performance:

Dundee.

II.2.4)Description of the procurement:

We wish to appoint a company to provide the following service during summer and winter graduation ceremonies in June and November annually. Ceremonies take place at 10 a.m. and 2.30 p.m. each day of graduation.

We require a live camera relay of students walking across the stage receiving their degrees, to be shown on 2 projection screens hung from the Venue Trusses.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 339 336.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Two x 1 + 1 years extensions.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The relevant selection criteria will be included in the ESPD Scotland module.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 8
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/02/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 14/02/2020
Local time: 12:00
Place:

University of Dundee via Public Contracts Scotland electronic postbox functionality.

Information about authorised persons and opening procedure:

Scott Traynor, category manager, procurement.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

This framework agreement is for an initial period of 2 years with an option to extend for 1 + 1 years dependent upon satisfactory performance. If the 1 + 1 years extensions are granted the 2nd generation framework will be advertised 2024.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=610174

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:610174)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=610174

VI.4)Procedures for review

VI.4.1)Review body

Official name: University of Dundee
Postal address: Procurement, 3rd Floor, Tower Building, Nethergate
Town: Dundee
Postal code: DD1 4HN
Country: United Kingdom
Telephone: +44 1382386811Internet address: http://www.dundee.ac.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/01/2020