Village SOS Learning and Engagement Campaign
The Big Lottery Fund (the Fund) is seeking to appoint a contractor to deliver a Village SOS Learning, Outreach and Engagement Campaign over the period of 24 months.
United Kingdom-London: Other community, social and personal services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
I.2)Type of the contracting authority
Body governed by public law
Other: Grant awarding body
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
BIG001-0441: VSOS Campaign
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: UK wide
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Big Lottery Fund (the Fund) is seeking to appoint a contractor to deliver a Village SOS Learning, Outreach and Engagement Campaign over the period of 24 months. The Fund shall have the option to extend the Contract at its discretion for a further period of up to 24 months. Any services provided during the extension period will be based on the costs submitted in the preferred bidder’s tender response.
The contract will build on work already undertaken by previous suppliers under the direction of the Fund called Village SOS Learning Campaign. Further details of our requirements are set out in the Invitation to Tender which can be downloaded from http://www.biglotteryfund.org.uk/about-big/tender-opportunities
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The estimated value of the Contract is GBP 1,49m including VAT and expenses. Bids in excess of GBP 1,49m will be excluded as unaffordable. However, BIG reserves the right to award further similar work to the successful bidder under this Contract for an additional period of up to 24 months.
Estimated value excluding VAT: 124 166,66 GBP
II.2.2)Information about options
Description of these options: Option to extend for up to 24 months.
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent Company Guarantees and other security may be required in respect of some or all of the service provider’s obligations.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payments will be made in accordance with the conditions of contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability. Should the successful tenderer be a consortium of organisations, the Contracting Authority reserves the right to require a successful consortium to form a single entity. The Contracting Authority will require the lead partner to be responsible for completing the contract on behalf of the consortium and enter into a contract with the Contracting Authority. Other consortium members will be required to enter into back to back subcontracts with consortium members.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As a minimum bidders must confirm that the circumstances set out in Article 45(1) and 45(2) of Directive 2004/18/EC or or Regulation 23(1) or 23(4) of the Public Contracts Regulations 2006 (as amended) do not apply. Bidders that do not confirm this will be excluded from the competition.
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: (1) Bidders are required to have adequate financial standing to perform the services without putting the Authority at risk. The financial ability of bidders will be
assessed before their tender is evaluated as follows: In order for us to carry out this assessment please provide copies of your last two year’s audited accounts and annual reports to include:
— Balance Sheet
— Profit and Loss Account and Cost of Sales
— Full notes to the accounts
— Director’s report/auditor’s report If you are unable to submit the information requested above because your organisation is below the threshold for which audited accounts are required, please submit the following documents instead:
— Balance Sheet
— Profit and Loss Statement Failure to achieve this minimum requirement and pass the financial assessment shall result in the bidder being excluded from further participation in the tender competition.
(2) Bids that exceed GBP 1,49M(including VAT and expenses) will be excluded from further consideration in the tender process.
Minimum level(s) of standards possibly required:
(1) The Fund requires the service provider to have and provide evidence of a minimum of 3 years experience successfully delivering similar contracts of this type, value and complexity including experience of:
(a) designing and delivering a UK wide campaign of a similar size (above GBP 1m) to time and to budget;
(b) working within the social enterprise sector and with rural communities;
(c) providing support to early entrant social entrepreneurs and communities through outreach work, mentoring and training; and
(d) delivering evaluations of projects of a similar scale, value and complexity.
The evidence must be supported by verifiable references.
(2) As a minimum the bidder must provide evidence that it has a quality management system in place.
(3) As a minimum the bidder must submit a complete tender in accordance with every instruction and requirement set out in the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
2.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
5 hard copies of tenders must be returned by 12.00 Noon on 2.10.2013 to Marilyn Dent, Contracts and Procurement Team, Big Lottery Fund, 1 Plough Place, EC4A 1DE as per the ITT instructions.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
The High Court, The Royal Courts of Justice
WC4A 2LL London
Telephone: +44 207946000
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period of 10 calendar days at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. Further information is set out in the Public Contracts Regulations 2006 (SI 2006 No 5) as amended.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:23.8.2013