Virtual Learning Environment Birmingham

Virtual Learning Environment Birmingham

Provision of a Virtual Learning Environment for the University of Birmingham.

UK-Birmingham: educational software package

2012/S 67-110068

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The University of Birmingham
Room LG9, Lower Ground Floor, Aston Webb Building, B Block, Edgbaston
For the attention of: Jaina Rathod
B15 2TT Birmingham
Telephone: +44 1214158806
Fax: +44 1214143459

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Provision of a Virtual Learning Environment for the University of Birmingham.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: UK – Birmingham.
NUTS code UKG31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The institutional Virtual Learning Environment iVLE is the Universitys primary means of delivering electronic education resources and tools to its students. The iVLE covers a series of integrated learning and teaching applications that form a suite of software designed to enhance delivery, retention and engagement with the learning and teaching process.
The University is now looking to replace its current core iVLE platform and is approaching the market to determine available products, functionality and costs for such a replacement.
The Universitys current core iVLE platform is coming to the end of its usable life and this presents an opportunity, at a time of increased competition within the sector, to provide an iVLE that is fully embedded into the curriculum, enhances teaching and learning, and fulfils rising student expectations. Simply put, the Universitys objective with this procurement exercise and the following implementation, supported by the successful supplier is to design, implement and embed a virtual learning environment that is relevant, high quality, fit for purpose and distinctive amongst its peers.
As a result of a comprehensive internal scoping and visioning exercise, the University has compiled a series of key principles that will be applied to realise the institutions ambitions for its virtual learning environment that is robust, forward thinking and achievable.
The University reserves the right to terminate this tender at any stage of the process if it deems necessary.
II.1.6)Common procurement vocabulary (CPV)

48190000, 72212190, 48332000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 6 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in PQQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in PQQ.
Minimum level(s) of standards possibly required: N/A.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the PQQ and Tender.
Minimum level(s) of standards possibly required:
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: As stated in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.5.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.4.2012