Virtual Learning Environment Tender

Virtual Learning Environment Tender

The University is now approaching the market to determine available solutions and services; functionality to meet its user requirements for replacing its VLE.

United Kingdom-Wolverhampton: Educational software package

2015/S 214-391361

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Wolverhampton
MX Building, Camp Street
For the attention of: Bains Sharn
WV1 1AD Wolverhampton
Telephone: +44 1902321521

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Virtual Learning Environment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: University of Wolverhampton.


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Virtual Learning Environment (VLE) is the University’s primary means of making learning and teaching materials, resources and associated tools available to students. The VLE provides an integrated learning and teaching environment which can enhance engagement with the University’s learning, teaching and assessment processes.
In 2013, the University of Wolverhampton undertook a periodic review of its VLE and concluded that a change of VLE was required. In March 2015, the Corporate Management Team (CMT) approved a project to implement a new VLE as part of an Information and Communications Technology (ICT) transformation programme known as Digital Campus.
The University is now approaching the market to determine available solutions and services; functionality to meet its user requirements for replacing its VLE.
Actively supported and directly assisted by the successful VLE supplier, the University will:
— Establish a new VLE for the University of Wolverhampton by:
1. Making available the new VLE software by Spring 2016 to enable familiarisation and early staff development activities to commence;
2. Implementing the new VLE software with appropriate custom configuration and functional adjustment to be ready for use by a small group of early adopters during Spring/Summer 2016;
3. Appropriately migrating and going live with early adopters delivering whole courses (to be selected) to their students from September 2016;
4. Progressively migrating all other courses/module, materials and users to the new VLE throughout the academic year from September 2016 to September 2017;
5. Decommissioning our old VLE following completion of all migration activities.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The University of Wolverhampton’s new VLE must:
— Provide the required tool sets and functionality to enhance the learning and teaching experience across the University’s curriculum;
— Provide tools to enable further development of collaborative, engaging and interactive learning and teaching activities and opportunities;
— Provide demonstrable capability to integrate with other systems, e.g. administrative, student management systems, email, learning, library, research and social media systems, etc.
— The preference is to provide a VLE platform, either managed hosting or Software as a Service solution. It should be a ‘Service’ that is adaptable, safe, secure and can evolve within an agile ICT environment that will be transforming over the next 5 years through a structured programme of work (The Digital Campus — Schedule 1 provides further detail on this programme);
— Provide a platform that enables the University to remain responsive to, and be in step with, sector and global technology trends;
— Enable access to, by enrolment and non-enrolment means, course/module-based learning materials and/or other types of structured content;
— Enable access to content across the University’s provision, both on campus and at a distance, through its international/transnational education (TNE) and collaborative activities;
— Have good usability, clearly demonstrated by positive experience of the solution’s users in both HE and other sectors;
— Be accessible, enabling the University to meet its inclusion principles and legislative obligations;
— Enable staff and students to engage with content on corporate and personal devices, and with the use of assistive technology as appropriate to their needs;
— Be ‘Fit for Purpose’ by being reliable, scalable and able to integrate seamlessly with relevant University systems (present and future), and enabling compliance with relevant standards and legislative responsibilities;
— Be financially sustainable, offering value for money, affordability, scalability, flexibility and security.
Please see Schedule 1 for full details of the specification.
Estimated value excluding VAT:
Range: between 1 900 000 and 1 960 000 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions:
How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once):

— Browse to the eSourcing Portal: and click the link to ‘Register’;

— Accept the terms and conditions and click ‘Continue’;
— Enter your correct business and user details;
— Note the username you chose and click ‘Save’ when complete;
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the Tender:
— Login to the portal with the username/password;
— Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier);
— Click on the relevant PQQ/ITT to access the content;
— Click the ‘Express Interest’ button at the top of the page;
— This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only);
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.
3. Responding to the Tender:
— Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason, if declining);
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT;
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available);
— You must then submit your reply using the ‘Submit Response’ button at the top of the page.
If you require any further assistance, please consult the online help or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see the full ITT documentation.
Minimum level(s) of standards possibly required: Please see the full ITT documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see the full ITT documentation.
Minimum level(s) of standards possibly required:
Please see the full ITT documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.12.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 14.12.2015

IV.3.8)Conditions for opening of tenders

Date: 14.12.2015

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 5-7 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: