Visit and Meet Birmingham PR Tender

Visit and Meet Birmingham PR Tender

The purpose of this tender is to appoint a PR agency to support Visit Birmingham and Meet Birmingham, the leisure and business tourism programmes for Birmingham, the Black Country and Solihull, for the period September 2013 to September 2014.

UK-Birmingham: Public relations services

2013/S 113-193216

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Marketing Birmingham Ltd
Ground Floor, Baskerville House, Centenary Square, Broad Street
For the attention of: Ellie Rance
B1 2ND Birmingham
UNITED KINGDOM
Telephone: +44 1212025002
E-mail: ellie.rance@marketingbirmingham.com
Fax: +44 1212025116

Internet address(es):

General address of the contracting authority: www.marketingbirmiingham.com

Further information can be obtained from: Marketing Birmingham Ltd
Ground Floor, Baskerville House, Centenary Square, Broad Street
For the attention of: Ellie Rance
B1 2ND Birmingham
UNITED KINGDOM
Telephone: +44 1212025002
E-mail: ellie.rance@marketingbirmingham.com
Fax: +44 1212025116
Internet address: www.marketingbirmiingham.com/tender

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Marketing Birmingham Ltd
Ground Floor, Baskerville House, Centenary Square, Broad Street
For the attention of: Ellie Rance
B1 2ND Birmingham
UNITED KINGDOM
Telephone: +44 1212025002
E-mail: ellie.rance@marketingbirmingham.com
Fax: +44 1212025116
Internet address: www.marketingbirmiingham.com/tender

Tenders or requests to participate must be sent to: Marketing Birmingham Ltd
Ground Floor, Baskerville House, Centenary Square, Broad Street
For the attention of: Ellie Rance
B1 2ND Birmingham
UNITED KINGDOM
Telephone: +44 1212025002
E-mail: ellie.rance@marketingbirmingham.com
Fax: +44 1212025116
Internet address: www.marketingbirmiingham.com/tender

I.2)Type of the contracting authority

Other: Marketing
I.3)Main activity

Other: Marketing
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

2013-VM-PR01A Visit and Meet Birmingham PR Tender.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 10: Market research and public opinion polling services
Main site or location of works, place of delivery or of performance: Birmingham, West Midlands.
NUTS code UKG31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The purpose of this tender is to appoint a PR agency to support Visit Birmingham and Meet Birmingham, the leisure and business tourism programmes for Birmingham, the Black Country and Solihull, for the period September 2013 to September 2014, with a potential extension to December 2015 dependent on a review of needs and funding.
About Marketing Birmingham: www.marketingbirmingham.com

Marketing Birmingham, the citys strategic marketing partnership, operates both its leisure and business tourism programmes, Visit and Meet Birmingham, and its inward investment programme, Business Birmingham. The companys in-house economic intelligence unit, the Regional Observatory, provides data on the city regions economic priorities.
Marketing Birmingham promotes the wider Birmingham, Black Country and Solihull area (referred to as the programme area) as an ideal place to visit, meet and invest to national and international audiences, working with partners to showcase the best the city has to offer.
Please visit our eProcurement system to register and access the tender brief. https://in-tendhost.co.uk/marketingbirmingham/aspx/Home

II.1.6)Common procurement vocabulary (CPV)

79416000, 79416100, 79416200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Marketing Birmingham reserves the right to split each contract and its value and award different elements to multiple suppliers.
Estimated value excluding VAT:
Range: between 0,01 and 177 693 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 4.9.2013. Completion 31.12.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Contained in contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The contract will include break clauses. Performance reviews will take place throughout the contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information regarding requirements will be provided in the breaf document which will be provided upon expression of interest being registered.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information regarding requirements will be provided in the breaf document which will be provided upon expression of interest being registered.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

2013-VM-PR01A
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 25-038709

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

1.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): This contract is part funded by the European Regional Development Fund through the Investing in the City Region ERDF project managed by Marketing Birmingham.
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Marketing Birmingham will incorporate a stand still period as per European guidelines, at the point information on the award of the contract is communicated to tenderers. That notificiation will provide full information on the award decision. The standstill period which will be for 10 calendar days provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Marketing Birmingham

VI.5)Date of dispatch of this notice:11.6.2013