Visit Scotland Expo 2020 Host Venue Tender

Visit Scotland Expo 2020 Host Venue Tender

VisitScotland Expo 2020 and 2021 – Host Venue.

United Kingdom-Edinburgh: Event services

2019/S 022-047475

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

VisitScotland
Ocean Point One, 94 Ocean Drive
Edinburgh
EH6 6JH
United Kingdom
Telephone: +44 1314722222
E-mail: campbell.forsyth@visitscotland.com
NUTS code: UKM75

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Marketing/Tourist Board

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

VisitScotland Expo 2020 and 2021 — Host Venue

Reference number: VSEH19005

II.1.2)Main CPV code

79952000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

VisitScotland Expo 2020 and 2021 — Host Venue.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only
II.2)Description

II.2.1)Title:

VisitScotland Expo 2020 — Host Venue

Lot No: 1

II.2.2)Additional CPV code(s)

79952000

II.2.3)Place of performance

NUTS code: UKM5
NUTS code: UKM50
NUTS code: UKM6
NUTS code: UKM61
NUTS code: UKM62
NUTS code: UKM63
NUTS code: UKM64
NUTS code: UKM65
NUTS code: UKM66
NUTS code: UKM71
NUTS code: UKM77

II.2.4)Description of the procurement:

VisitScotland is seeking to appoint a host venue for 2020 expo:

Lot 1: Visit Scotland Expo 2020.

Monday 30th March — Friday 3rd April.

Geographic boundaries for participation:

Argyll and Bute, Shetland, Orkney, Western Isles, Highland, Moray, Aberdeen City, Aberdeenshire, Angus, Dundee City, Perth and Kinross.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 30/03/2020
End: 03/04/2020
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

VisitScotland is not seeking tenders from Event Management vendors or agents.

II.2)Description

II.2.1)Title:

VisitScotland Expo 2021 — Host Venue

Lot No: 2

II.2.2)Additional CPV code(s)

79952000

II.2.3)Place of performance

NUTS code: UKM72
NUTS code: UKM73
NUTS code: UKM75
NUTS code: UKM76
NUTS code: UKM78
NUTS code: UKM8
NUTS code: UKM81
NUTS code: UKM82
NUTS code: UKM83
NUTS code: UKM84
NUTS code: UKM9
NUTS code: UKM91
NUTS code: UKM92
NUTS code: UKM93
NUTS code: UKM94
NUTS code: UKM95

II.2.4)Description of the procurement:

VisitScotland is seeking to appoint a host venue for Expo 2021.

Lot 2: VisitScotland Expo 2021.

Monday 19th — Friday 23rd April.

Geographic boundaries for participation:

Fife, Stirling, Falkirk, Clackmannanshire, East Lothian, Midlothian, West Lothian, Edinburgh City, Scottish Borders, Dumfries & Galloway, North Ayrshire, South Ayrshire, East Ayrshire, Glasgow City, North Lanarkshire, South Lanarkshire, Inverclyde, Renfrewshire, East Dunbartonshire, West Dunbartonshire.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 19/04/2021
End: 23/04/2021
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

VisitScotland is not seeking tenders from event management vendors or agents.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

The Purchaser has set pass/fail criteria in the tender:

— proposed venue must be available as per timeline of activity,

— proposed venue must have a minimum capacity of 7 000 m2 clear exhibiting space in a single hall,

— proposed venue must provide all required facilities and services either in-house or via a nominated competent subcontractor.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/03/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 01/07/2019

IV.2.7)Conditions for opening of tenders

Date: 04/03/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

24 months.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=571653

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:571653)

VI.4)Procedures for review

VI.4.1)Review body

VisitScotland
Ocean Point One, 94 Ocean Drive
Edinburgh
EH6 6JH
United Kingdom
Telephone: +44 1314722222Internet address: http://www.visitscotland.org
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

VisitScotland will incorporate a minimum of 10 calendar days standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from Campbell Forsyth as determined at Point i.1 of this notice. If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

29/01/2019