Void Property Maintenance Service Hemel Hempstead

Void Property Maintenance Service Hemel Hempstead

Hightown Praetorian and Churches Housing Association wishes to enter a contract for a priced schedule of rates void property maintenance service.

United Kingdom-Hemel Hempstead: Miscellaneous repair and maintenance services

2014/S 003-002824

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hightown Praetorian and Churches Housing Association
Hightown House, Maylands Avenue
Contact point(s): Procurement
For the attention of: Mark Salmon
HP2 4XH Hemel Hempstead
UNITED KINGDOM
Telephone: +44 1442292300
E-mail: procurement@hpcha.org.uk
Fax: +44 1442215978

Internet address(es):

General address of the contracting authority: www.hpcha.org.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0119

Further information can be obtained from: Hightown Praetorian & Churches Housing Association
Hightown House, Maylands Avenue
Contact point(s): Procurement
For the attention of: Mark Salmon
HP2 4XH Hemel Hempstead
UNITED KINGDOM
Telephone: +44 1442292300
E-mail: procurement@hpcha.org.uk
Fax: +44 1442215978
Internet address: www.hpcha.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Hightown Praetorian & Churches Housing Association
Hightown House, Maylands Avenue
Contact point(s): Procurement
For the attention of: Mark Salmon
HP2 4XH Hemel Hempstead
UNITED KINGDOM
Telephone: +44 1442292300
E-mail: procurement@hpcha.org.uk
Fax: +44 1442215978
Internet address: www.hpcha.org.uk

Tenders or requests to participate must be sent to: Hightown Praetorian & Churches Housing Association
Hightown House, Maylands Avenue
Contact point(s): Procurement
For the attention of: Mark Salmon
HP2 4XH Hemel Hempstead
UNITED KINGDOM
Telephone: +44 1442292300
E-mail: procurement@hpcha.org.uk
Fax: +44 1442215978
Internet address: www.hpcha.org.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Void Property Maintenance Service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Herts, Beds and Bucks.
NUTS code UKH2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Hightown Praetorian and Churches Housing Association wishes to enter a contract for a priced schedule of rates void property maintenance service. The contract will commence in May 2014 and will run for a period of 3 years with an addition of a further year subject to satisfactory performance.
II.1.6)Common procurement vocabulary (CPV)

50800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Three year contract with an additional year for satisfactory performance.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(2) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
See PQQ documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
See PQQ documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(3) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
See PQQ documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 10
Objective criteria for choosing the limited number of candidates: Please see PQQ documentation. Each tenderer shall be given a score out of 100. This score will be used to rank the tenderers and the top rank tenderers shall be invited to tender (to a maximum of 10).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

0081-MS020114
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.2.2014
IV.3.4)Time limit for receipt of tenders or requests to participate

10.2.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.2.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

This is a restricted tender process and therefore bidders need to go through a pre qualification process.
The deadline for submitting a PQQ is Noon on Monday 10.2.2014.
(MT Ref:111681).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.1.2014