Void Property Works Northampton

Void Property Works Northampton

1)Void property repairs, to supplement the capacity of Council’s in-house maintenance team in repairing its housing stock of around 12 000 properties upon becoming void, a large proportion of which were built between 1930 and 1980;

United Kingdom-Northampton: Repair and maintenance services

2014/S 062-105447

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northampton Borough Council
The Guildhall, St Giles Square
Contact point(s): Procurement
For the attention of: Linda Baxter
NN1 1DE Northampton
UNITED KINGDOM
Telephone: +44 1604366963
E-mail: lbaxter@northamptonshire.gov.uk

Internet address(es):

General address of the contracting authority: www.northampton.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0791

Electronic submission of tenders and requests to participate: www.LGSSProcurement Portal.co.uk
Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Void Property Works and Improvement / Refurbishment Works.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Within the Borough of Northampton.
NUTS code UKF23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4
Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

The Council is seeking to establish a framework of 4 contractors to undertake:-
1)Void property repairs, to supplement the capacity of Council’s in-house maintenance team in repairing its housing stock of around 12 000 properties upon becoming void, a large proportion of which were built between 1930 and 1980;
2) Improvement / refurbishment works to approximately 80 privately-owned properties.
The appointed contractors will be required to cover all aspects of the specification. Sub-contracting may be permitted.
The framework will be for an initial period of 3 years, with an option to extend for a further 1 year. The work on each property shall be awarded as an individual contract on the basis of cost and capacity of the appointed Contractors on the framework.
(A framework does not commit the Council to any volume or duration of work to any Contractor).
Important note: To register your interest in this notice and obtain any additional information please visit the following website – www.LGSSProcurementPortal.co.uk. Please ignore the note below.

II.1.6)Common procurement vocabulary (CPV)

50000000, 50700000, 50800000, 50710000, 50711000, 50712000, 45261920, 45261900, 45261910, 45111200, 45111213, 45400000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The framework agreement will be let for an initial 3-year period, with an option to extend for a further 1 year.
The number of properties to be covered is indicated in paragraph II.1.5) above.
The estimated value below includes the 1 year extension option.
This framework does not commit the Council to any volume or duration of work to any Contractor.
Estimated value excluding VAT: 16 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: There will be an option to extend the framework agreement at the end of the initial 3-year period, for a further 1 year.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be set out in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any group of economic operators must take a form which can contract in English law or must accept joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met – the Council’s requirements are detailed in the tender documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The Council’s requirements are detailed in the tender documents.
Minimum level(s) of standards possibly required: As detailed in the tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Council’s requirements are detailed in the tender documents.
Minimum level(s) of standards possibly required:
As detailed in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

660
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

12.5.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 12.5.2014 – 12:00
Place:

The Guildhall, St Giles Square, Northampton NN1 1DE.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Council would like to inform all potential providers that the CPV coding used in the contract notice is for indicative purposes only and providers are advised to refer to II.1.5 for a short description of the requirements.
The Council reserves the right to discontinue the procurement process at any time, which shall include the right not to award any framework and does not bind itself to accept the lowest or any tender or any tender received or to call for new tenders if it is considered necessary, without liability.
(Please note the date mentioned in IV.3.8 is an estimated date). The Council shall not be liable for any costs or expenses incurred by any tenderer in connection with the completion and return of the information requested or in the completion and submission of any tender.
The contracting authority considers that this framework agreement may be suitable for economic operators that are small or medium enterprises (SMEs). However, the framework will be awarded solely on the basis of the most economically advantageous tenders.
Please note that the duration of this framework is 3 years, with an option to extend it for a further 1 year. The duration stated in paragraph II.1.4 includes the possible extension.
All documents for this tender will be available from the Council’s e-procurement system. All potential providers will need to register with Due-North at www.espace-northamptonbc.co.uk to download the documents.

(MT Ref:110243)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the Contract is entered into. Such additional information should be requested from (refer to address in part I.1). If an appeal regarding the award of Contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No. 5) as amended by the Public Contracts (Amendment) Regulations 2009 (SI 2009 No. 2992) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a Contract has not been entered into the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the Contract has been entered into the Court may order the ineffectiveness of a Contract where serious breach have occurred in addition to any fine, the Court may instead provide for alternative penalties, either contract shortening, fines or both.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Paul White – Head of Procurement LGSS
John Dryden House, The Lakes
NN4 7YD Northampton
UNITED KINGDOM
E-mail: pwhite@northamptonshire.gov.uk

VI.5)Date of dispatch of this notice:26.3.2014