Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Sandwell Metropolitan Borough Council
Operations & Development Centre, Direct 2 Industrial Park, Roway Lane
For the attention of: Jonathan Rawlins
B69 3ES Oldbury
Telephone: +44 1215695045
Fax: +44 1215692981
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
SHW5a – Voids Repairs and Post Tenancy Repairs to Housing Contract 2014-2017.
II.1.2)Type of contract and location of works, place of delivery or of performance
Design and execution
NUTS code UKG34
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 6
Duration of the framework agreement
Duration in months: 24
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 11 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
Sandwell MBC Neighbourhoods Directorate is responsible for the management upkeep and repair of properties owned by Sandwell MBC. We are looking to enter into a Term Contract to undertake the necessary building works to maintain and restore council housing when vacated by outgoing tenants and any resultant post tenancy repair works in the Borough of Sandwell on a geographical split.
The Contract EXCLUDES major works of refurbishment, re-roofing, external redecoration & programmed maintenance, which are all covered by separate agreements however the contract may include whole component replacement where appropriate.
The Contract will be on a Supply & Fix basis, based upon the NHF National Housing Federation Schedule of Rates version 6 plus or minus a tendered percentage adjustment, however to encourage standardisation and to ensure compatibility with existing specifications, award holders will have the opportunity to purchase materials via Sandwell MBC’s own stores, at pre agreement prices which will be distributed with the Contract documents.
Typically work will include building and renovation operations. Trades generally required are carpenters, plumbers, bricklayers, plasterers, painters and decorators, labourers, glaziers, roofers, ground-workers, electricians and gas engineers. However, this list is not exhaustive.
Properties covered by this contract are within the Metropolitan Borough of Sandwell and consist of municipal housing. This varies in age from thirty to one hundred and fifty years, of both traditional and system built construction and of low, medium and high rise. The properties covered by this tender include approximately 29,000 domestic dwellings and the work categories specified in this tender will supplement and support the existing Sandwell MBC directly employed workforce to achieve the target completion dates.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The approximate annual spend is GBP 5,500,000 (net of VAT), to be divided between 6 contractors.
The contract is for 24 months.
Estimated value excluding VAT: 11 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to the Pre Qualification Questionnaire Document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The selection criteria will be set out within the Pre Qualification Questionnaire however applicants will be required to demonstrate membership and or accreditation of CHAS/SSIP, Constructionline or the national equivalents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Applicants shall prove to the Council that they are of sufficient stature and have sufficient financial standing to perform the requirements of the Contract.
The Council will obtain an independent financial report for all private limited or public limited companies that have registered trading accounts with Companies House from ICC Information Ltd, a business information service provider, who undertake assessments of trading accounts that were registered at Companies House.
Where appropriate and if necessary (in the event of a applicant not having registered trading accounts with Companies House), the Council will consider copies of audited statements of accounts relating to the applicant covering the 3 previous financial years of the applicant, taking into consideration the overall turnover of the applicant in respect of the services which are of similar type to the subject matter of this Contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 12
Objective criteria for choosing the limited number of candidates: Meeting the criteron set out the PQQ and providing evidence required.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 14.2.2014
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
If you are interested in participating in this tender exercise please register your interest by contacting Jonathan Rawlins at Sandwell MBC on the contact points give in I.1 no later than 14.2.2014.
The Pre Qualifcation Questionnaire will then be forwarded to you, this must then be returned to the address in I.1 by hard copy only inclusive of all
required documentary evidence no later than Friday 21.2.2014.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: