Voids Repairs and Post Tenancy Repairs to Housing Contract 2014-2017

Voids Repairs and Post Tenancy Repairs to Housing Contract 2014-2017

Sandwell MBC Neighbourhoods Directorate is responsible for the management upkeep and repair of properties owned by Sandwell MBC.

United Kingdom-Oldbury: Housing services

2014/S 014-019915

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sandwell Metropolitan Borough Council
Operations & Development Centre, Direct 2 Industrial Park, Roway Lane
For the attention of: Jonathan Rawlins
B69 3ES Oldbury
Telephone: +44 1215695045
E-mail: jonathan_rawlins@sandwellhomes.org.uk
Fax: +44 1215692981

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

SHW5a – Voids Repairs and Post Tenancy Repairs to Housing Contract 2014-2017.
II.1.2)Type of contract and location of works, place of delivery or of performance

Design and execution
NUTS code UKG34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 6
Duration of the framework agreement

Duration in months: 24
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 11 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Sandwell MBC Neighbourhoods Directorate is responsible for the management upkeep and repair of properties owned by Sandwell MBC. We are looking to enter into a Term Contract to undertake the necessary building works to maintain and restore council housing when vacated by outgoing tenants and any resultant post tenancy repair works in the Borough of Sandwell on a geographical split.
The Contract EXCLUDES major works of refurbishment, re-roofing, external redecoration & programmed maintenance, which are all covered by separate agreements however the contract may include whole component replacement where appropriate.
The Contract will be on a Supply & Fix basis, based upon the NHF National Housing Federation Schedule of Rates version 6 plus or minus a tendered percentage adjustment, however to encourage standardisation and to ensure compatibility with existing specifications, award holders will have the opportunity to purchase materials via Sandwell MBC’s own stores, at pre agreement prices which will be distributed with the Contract documents.
Typically work will include building and renovation operations. Trades generally required are carpenters, plumbers, bricklayers, plasterers, painters and decorators, labourers, glaziers, roofers, ground-workers, electricians and gas engineers. However, this list is not exhaustive.
Properties covered by this contract are within the Metropolitan Borough of Sandwell and consist of municipal housing. This varies in age from thirty to one hundred and fifty years, of both traditional and system built construction and of low, medium and high rise. The properties covered by this tender include approximately 29,000 domestic dwellings and the work categories specified in this tender will supplement and support the existing Sandwell MBC directly employed workforce to achieve the target completion dates.
II.1.6)Common procurement vocabulary (CPV)

70333000, 50000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The approximate annual spend is GBP 5,500,000 (net of VAT), to be divided between 6 contractors.
The contract is for 24 months.
Estimated value excluding VAT: 11 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to the Pre Qualification Questionnaire Document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The selection criteria will be set out within the Pre Qualification Questionnaire however applicants will be required to demonstrate membership and or accreditation of CHAS/SSIP, Constructionline or the national equivalents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants shall prove to the Council that they are of sufficient stature and have sufficient financial standing to perform the requirements of the Contract.
The Council will obtain an independent financial report for all private limited or public limited companies that have registered trading accounts with Companies House from ICC Information Ltd, a business information service provider, who undertake assessments of trading accounts that were registered at Companies House.
Where appropriate and if necessary (in the event of a applicant not having registered trading accounts with Companies House), the Council will consider copies of audited statements of accounts relating to the applicant covering the 3 previous financial years of the applicant, taking into consideration the overall turnover of the applicant in respect of the services which are of similar type to the subject matter of this Contract.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 12
Objective criteria for choosing the limited number of candidates: Meeting the criteron set out the PQQ and providing evidence required.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

Lowest price
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SHW 5a
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.2.2014
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

If you are interested in participating in this tender exercise please register your interest by contacting Jonathan Rawlins at Sandwell MBC on the contact points give in I.1 no later than 14.2.2014.
The Pre Qualifcation Questionnaire will then be forwarded to you, this must then be returned to the address in I.1 by hard copy only inclusive of all
required documentary evidence no later than Friday 21.2.2014.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: