Voluntary and community sector Countywide Infrastructure Organisation

Voluntary and community sector Countywide Infrastructure Organisation

Single county wide provider for the provision of providing effective, targeted support for the Voluntary and Community Sector (VCS) in Leicestershire. This support will enable the sector to influence policy making and service delivery, helping local VCS groups to thrive.

UK-Leicester: business organisation services

2012/S 195-320999

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Eastern Shires Purchasing Organisation (see www.espo.org) on behalf of Leicestershire County Council
Barnsdale Way, Grove Park, Enderby
For the attention of: tenders@espo.org
LE19 1ES Leicester
UNITED KINGDOM
Telephone: +44 1162657926
E-mail: tenders@espo.org
Fax: +44 1162944399

Internet address(es):

Address of the buyer profile: www.espo.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Other: Local authority services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The appointment of a voluntary and community sector Countywide Infrastructure Organisation (CIO) – 2917/13.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
NUTS code UKF22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Business organisation services. Business and management consultancy and related services. Business services: law, marketing, consulting, recruitment, printing and security. Provision of services to the community. Leicestershire County Council, in collaboration with Blaby District Council, Charnwood Borough Council, Harborough District Council, Melton Borough Council and North West Leicestershire District Council, is looking to appoint a single county wide provider for the provision of providing effective, targeted support for the Voluntary and Community Sector (VCS) in Leicestershire. This support will enable the sector to influence policy making and service delivery, helping local VCS groups to thrive, and to encourage collaboration in order to increase VCS involvement in delivery of public services and facilitate support for volunteers and volunteering. The focus for this targeted support will be an agreed set of Leicestershire together and local priorities that link directly into the joint strategic needs assessment 2012. These agreed priorities will be subject to review on an annual basis.
The proposed duration of contract is 3 years with extension option stated in section II.2.2, due to commence 1.4.2013. The Council believe that TUPE is likely to be applicable.
The estimated value shown below is an indicative one over a 4 year period including extension option. The value over year one may reduce over subsequent years subject to budgetary constraints.
II.1.6)Common procurement vocabulary (CPV)

79996000, 79400000, 79000000, 75200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 2 400 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract has the option to extend for up to a further 12 months. The total estimated values stated in Section II.2.1 include the option period.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 31.3.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the invitation to tender.
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As detailed in the invitation to tender.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As detailed in the invitation to tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 164-272666 of 28.8.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.11.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

19.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. GO reference: GO-2012105-PRO-4299013.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: ESPO, on behalf of Leicestershire County Council will incorporate a minimum 10 calendar days standstill period at the point information on the decision to award the contract is communicated to tenderers. This decision notice will incorporate the award criteria, the reasons for the decision, the reasons (if any) why a tenderer did not meet any technical specification, the identity of the successful tenderer(s) and a precise statement of when the standstill period is expected to end. Any appeal or challenge against the award decision must be communicated to the address stated in Section I.1 within the standstill period. If an appeal or challenge regarding the decision to award the contract has not been successfully resolved the Public Contracts Regulations 2006 (as amended) provide for aggrieved parties who have suffered harm or are at risk of harm by a breach of the procurement rules to take action in the High Court (England Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months) (NB this time limit may be reduced to 30 days in circumstances where the contract award has been publicised to all participants in accordance with the regulations). Where a legal challenge is launched against the award decision ESPO, on behalf of Leicestershire County Council is obliged to suspend the making of the contract. Where a challenge is made after the contract has been entered into then that contract could be declared ineffective and/or shortened and/or a fine imposed by the court, but only where the court are satisfied that there has been a serious breach of the procurement rules.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:5.10.2012