Voluntary Sector Capacity Building

Twickenham: provision of services to the community

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Richmond upon Thames
Civic Centre 44 York Street
For the attention of: Olubunmi Akinmade
TW1 3BZ Twickenham
UNITED KINGDOM
Telephone: +44 2088917846
E-mail: olubunmi.akinmade@richmond.gov.uk

Internet address(es):

General address of the contracting authority: http://www.richmond.gov.uk

Address of the buyer profile: www.richmond.gov.uk/procurement

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

 

I.2)Type of the contracting authority

Regional or local authority

 

I.3)Main activity

General public services

 

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Voluntary sector infrastructure and capacity building services.

 

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UK

 

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

 

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Provision of services to the community. Community action programme. Services furnished by business, professional and specialist organisations. The London Borough of Richmond upon Thames (“the Council”) and NHS South West London Richmond Borough Team are seeking to appoint up to three (3) Service Providers to provide voluntary sector infrastructure and capacity building services. The Council has a role in helping to build the capacity and infrastructure of voluntary organisations. One way it does this is through funding the provision of second tier support services to voluntary sector and not-for-profit organisations other than through front-line services. The requirements fall under three separate lots. Lot 1 is for the provision of strategic leadership, representation and voice for the voluntary and community sector. Lot 2 is for the delivery of a volunteer recruitment and placement scheme. Lot 3 is for the development of the voluntary and community sectors and small businesses with a social purpose skills base and sustainability. The Council will appoint to each lot the highest scoring Tenderer once the evaluation process has been completed. The contract will be for a period of 3 years with the option to extend for a further 2 years in 12 month increments.

 

II.1.6)Common procurement vocabulary (CPV)

75200000, 85322000, 98110000

 

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

 

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

 

II.1.9)Information about variants

Variants will be accepted: no

 

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 690 000 GBP

 

II.2.2)Information about options

Options: yes
Description of these options: The Contract period will be from 1 June 2012 to 31.5.2015 with the option to extend for two (2) years, in increments of 12 months.

 

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

 

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

 

Information about lots

Lot No: 1 Lot title: Strategic leadership, representation and voice for the voluntary and community sector.

1)Short description

The provision of a professional engagement service which provides strategic leadership, representation, voice and advice for the voluntary and community sector to enable it to become more sustainable, effective and strategically engaged with the local priorities of the Council and its partners.

 

2)Common procurement vocabulary (CPV)

75200000, 85322000, 98110000

 

3)Quantity or scope

Estimated value excluding VAT: 255 000 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

 

5)Additional information about lots

Tenderers can bid for one or more lots.

 

Lot No: 2 Lot title: Provide a volunteer recruitment and placement scheme.

1)Short description

To provide a volunteer recruitment and placement scheme within London Borough of Richmond upon Thames.

 

2)Common procurement vocabulary (CPV)

79610000, 79632000

 

3)Quantity or scope

Estimated value excluding VAT: 180 000 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

 

5)Additional information about lots

Tenderers can bid for one or more lots.

 

Lot No: 3 Lot title: Development of the voluntary and community sectors and small businesses with a social purpose skills base and sustainability

1)Short description

Develop the skills base and sustainability of the voluntary and community sector, and small businesses with a social purpose, as well as build trust and confidence in their capacity to deliver services and make a positive contribution to the borough.

 

2)Common procurement vocabulary (CPV)

80500000, 66171000, 75200000

 

3)Quantity or scope

Estimated value excluding VAT: 180 000 GBP

 

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

 

5)Additional information about lots

Tenderers can bid for one or more lots.

 

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Council reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.

 

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Detailed in the invitation to tender documentation.

 

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required. If the service provider is a consortium, each member of the consortium will be jointly and severally liable for performance of the contract or shall select from amongst themselves a lead contractor acceptable to the Council.

 

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

 

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Evaluation information required from Tenderers will be stated in the invitation to tender (ITT) which is available only by email request as notified in Section I.1 of this OJEU Notice.

 

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Evaluation information required from Tenderers will be stated in the invitation to tender (ITT) which is available only by email request as notified in Section I.1 of this OJEU Notice.

 

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Evaluation information required from Tenderers will be stated in the invitation to tender (ITT) which is available only by email request as notified in Section I.1 of this OJEU Notice.

 

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

 

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

 

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

 

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no

 

IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

 

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.1.2012 – 14:00
Payable documents: no

 

IV.3.4)Time limit for receipt of tenders or requests to participate

30.1.2012 – 14:00

 

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

 

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

 

IV.3.8)Conditions for opening tenders

Date: 30.1.2012 – 15:00

 

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

 

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

 

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender. GO reference: GO-2011114-PRO-2740555.

 

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2019476000
Internet address: http://www.hmcourts-service.gov.uk/infoabout/rcj/rcj.htm

 

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Economic operators are referred to the Public Contracts Regulations 2006 and in particular regulations 47D and 47E which are set out as follows:
47D General time limits for starting proceedings
“(1) This regulation limits the time within which proceedings may be started where the proceedings do not seek.
A declaration of ineffectiveness.
(2) Subject to paragraphs (3) and (4), such proceedings must be started promptly and in any event within 3 months beginning with the date when grounds for starting the proceedings first arose.
(3) Paragraph (2) does not require proceedings to be started before the end of any of the following periods—
(a) where the proceedings relate to a decision which is sent to the economic operator by facsimile or electronic means, 10 days beginning with.
(i) the day after the date on which the decision is sent, if the decision is accompanied by a summary of the reasons for the decision;
(ii) if the decision is not so accompanied, the day after the date on which the economic operator is informed of a summary of those reasons;
(b) where the proceedings relate to a decision which is sent to the economic operator by other means, whichever of the following periods ends first.
(i) 15 days beginning with.
(aa) the day after the date on which the decision is sent, if the decision is accompanied by a summary of the reasons for the decision; or.
(bb) if the decision is not so accompanied, the day after the date on which the economic operator is informed of a summary of those reasons;
(ii) 10 days beginning with:
(aa) the day after the date on which the decision is received, if the decision is accompanied by a summary of the reasons for the decision; or.
(bb) if the decision is not so accompanied, the day after the date on which the economic operator is informed of a summary of those reasons;
(c) where sub-paragraphs (a) and (b) do not apply but the decision is published, 10 days beginning with the day on which the decision is published.
(4) The Court may extend the time limits imposed by this regulation (but not the limits imposed by regulation 47E) where the Court considers that there is a good reason for doing so.
(5) For the purposes of this regulation, proceedings are to be regarded as started only when the claim form is served in compliance with regulation 47F(1) 47E special time limits for seeking a declaration of ineffectiveness.
(1) This regulation limits the time within which proceedings may be started where the proceedings seek a declaration of ineffectiveness.
(2) Such proceedings must be started:
(a) where paragraph (3) or (5) applies, within 30 days beginning with the relevant date mentioned in that paragraph;
(b) in any other case, within 6 months beginning with the day after the date on which the contract was entered into.
(3) This paragraph applies where a relevant contract award notice has been published in the Official Journal, in
Which case the relevant date is the day after the date on which the notice was published.
(4) For that purpose, a contract award notice is relevant if, and only if—
(a) the contract was awarded without prior publication of a contract notice; and
(b) the contract award notice includes justification of the decision of the contracting authority to award the contract
Without prior publication of a contract notice.
(5) This paragraph applies where the contracting authority has informed the economic operator of:
(a) the conclusion of the contract; and
(b) a summary of the relevant reasons,
In which case the relevant date is the day after the date on which the economic operator was informed of the conclusion or, if later, was informed of a summary of the relevant reasons.
(6) In paragraph (5), “the relevant reasons” means the reasons which the economic operator would have been entitled to receive in response to a request under regulation 32(9).
(7) In this regulation, “contract award notice” means a notice in accordance with regulation 31(1).
(8) For the purposes of this regulation, proceedings are to be regarded as started only when the claim form is served in compliance with regulation 47F(1)”.

 

VI.4.3)Service from which information about the lodging of appeals may be obtained

High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2019476000
Internet address: http://www.hmcourts-service.gov.uk/infoabout/rcj/rcj.htm

 

VI.5)Date of dispatch of this notice:4.11.2011