Waltham Forest College Building Cleaning Contract

Waltham Forest College Building Cleaning Contract

To undertake the provision of building cleaning services to various college buildings and annexes including both daily and periodic building cleaning maintenance work.

UK-Walthamstow: School cleaning services

2013/S 093-158701

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Corporation of Waltham Forest College
c/o Strictly Education Ltd, 500 Larkshall Road, London
Contact point(s): Client Services
For the attention of: William Foster
E4 9HH Walthamstow
UNITED KINGDOM
Telephone: +44 2085236539
E-mail: william.foster@strictlyeducation.co.uk
Fax: +44 2085236509

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Tertiary Educational college building cleaning
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Waltham Forest College Building Cleaning Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Waltham Forest College,
Forest Road,
Walthamstow,
London,
E17 4JB
NUTS code UKI21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

To undertake the provision of building cleaning services to various college buildings and annexes including both daily and periodic building cleaning maintenance work.
II.1.6)Common procurement vocabulary (CPV)

90919300, 90911200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Daily and periodic cleaning of all buildings within the Waltham Forest College campus for the period 20.10.2013 to 19.10.2016 (estimated value shown is per annum).
Estimated value excluding VAT: 200 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A performance bond may be required and/or a parent company guarantee.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The terms concerning financing and payment are provided in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liaibility unless a single entity is formed.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The tenderer(s) will need to have undertaken similar type work for a operiod of at least three years and provide details of three referees for whome such work has been undertaken. The tenderer(s) will need to provide audited accounts for the last three financial years, a bank letter outlining the current cash and credit facility position, trade and credt referees and a summary of trading history for similar work undertaken in the last five years. Further detail provided in the tender documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The tenderer(s) will need to provide audited accounts for the last 3 financial years, a bank letter outlining the current cash and credit facility position, trade and credit referees.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The tenderer(s) will need to have undertaken similar type of work for a period of at least 5 years together with a summary of trading history for the last 5 years.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 10: and maximum number 20
Objective criteria for choosing the limited number of candidates: Through evaluation of PQQ responses: tenderer(s) financial and technical ability to undertake the specified work.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

WFC0001
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

21.6.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.7.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.5.2013