Warehousing, Fulfilment, Mailing and Distribution Services Tender

Warehousing, Fulfilment, Mailing and Distribution Services Tender

AHDB is seeking a supplier to provide warehousing, fulfilment, mailing and distribution services for its range of publications.

United Kingdom-Kenilworth: Storage and warehousing services

2019/S 011-021641

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

AHDB
Stoneleigh Park
Kenilworth
CV8 2TL
United Kingdom
Contact person: Jayne Chalmers
Telephone: +44 2072385921
E-mail: Jayne.chalmers@ahdb.org.uk
NUTS code: UK
Internet address(es):Main address: www.defra.bravosolution.co.uk

Address of the buyer profile: www.ahdb.org.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.defra.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.defra.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Agriculture and Horticulture

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Warehouse, Distribution and Fulfilment Services

Reference number: 2017-290

II.1.2)Main CPV code

63120000

II.1.3)Type of contract

Services

II.1.4)Short description:

AHDB is seeking a supplier to provide warehousing, fulfilment, mailing and distribution services for its range of publications, marketing and promotional material. This will be for a 2 year contract with the option to extend for a further 2 years in yearly increments.

The successful sole supplier must be able to provide the core range of services as set out below whilst remaining cost-effective and providing excellent account management, and build relationships with the Customer Relationship Management (CRM) team and other key AHDB stakeholders.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

AHDB is seeking a supplier to provide warehousing, fulfilment, mailing and distribution services for its range of publications, marketing and promotional material. This will be for a 2 year contract with the option to extend for a further 2 years in yearly increments.

The successful sole supplier must be able to provide the core range of services as set out below whilst remaining cost-effective and providing excellent account management, and build relationships with the Customer Relationship Management (CRM) team and other key AHDB stakeholders.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/05/2019
End: 30/04/2023
This contract is subject to renewal: yes
Description of renewals:

Re-render in 4 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Suppliers instructions how to express interest in this tender and respond to the opportunity:

1) Register your company on the eSourcing portal (this is only required once):

— browse to the eSourcing Portal: https://defra.bravosolution.co.uk and click the link to register,

— accept the terms and conditions and click “continue”,

— enter your correct business and user details,

— note the username you chose and click “Save” when complete,

— you will shortly receive an email with your unique password (please keep this secure).

2) Express an Interest in the tender:

— login to the portal with the username/password,

— click the ITTs Open To All Suppliers’ link. (These Invitations to Tender open to any registered supplier),

— click on the relevant ITT to access the content,

— click the “Express Interest” button at the top of the page,

— this will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only),

— you can now access any attachments by clicking “Buyer Attachments” in the “ITT Details” box.

3) Responding to the tender:

— click “My Response” under “ITT Details”, you can choose to “Create Response” or to “Decline to Respond” (please give a reason if declining),

— you can now use the “Messages” function to communicate with the buyer and seek any clarification,

— note the deadline for completion, then follow the onscreen instructions to complete the ITT,

— there may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the “Submit Response” button at the top of the page. If you require any further assistance please consult the online help.

III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/03/2019
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 01/03/2019
Local time: 17:00
Place:

Kenilworth, Warwickshire

Information about authorised persons and opening procedure:

Procurement executives.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

4 years

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

AHDB
Kenilworth
CV8 2TL
United KingdomInternet address: www.ahdb.org.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/01/2019