Warwickshire County Council Graphic Design Services Framework

Warwickshire County Council Graphic Design Services Framework

Supporting services including but not limited to leaflets, flyers, posters, booklets, brochures, envelopes and pull-up and roller banners. 

United Kingdom-Warwick: Graphic design services

2018/S 104-237635

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Warwickshire County Council
Shire Hall
CV34 4RL
United Kingdom
Contact person: Strategic Procurement
Telephone: +44 1926414131
E-mail: procurement@warwickshire.gov.uk
NUTS code: UKG13
Internet address(es):Main address: http://www.warwickshire.gov.uk

Address of the buyer profile: http://www.warwickshire.gov.uk/procurement

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/csw-jets/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Provision of Graphic Design Services

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Warwickshire County Council wishes to establish a Framework Agreement including multiple suppliers to provide the Council’s Marketing and Communications team with Graphic Design Services.

Resulting contracts under this Framework Agreement will have an initial two (2) year term with the ability to extend the provision for up to another 24 months resulting in a maximum contract length of 4 years.

Suppliers on this Framework will be expected to provide a range of supporting services including but not limited to leaflets, flyers, posters, booklets, brochures, envelopes and pull-up and roller banners. The resulting provision is expected to include frequent jobs which range from isolated activities to actions which form part of a greater marketing campaign. The services provided will effect the ability of the Marketing and Communications team to deliver their services making dependable provision very important.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKG13
Main site or place of performance:


II.2.4)Description of the procurement:

The procurement process will follow an Open Procedure. The contract will be for an initial duration of 2 years with options to extend.

Information regarding the evaluation process can be found within the procurement documentation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This contract will have an initial 2 year term with the ability to extend for up to a further 24 months. A renewal may start in 2020 or 2022 depending on whether the Framework is extended or not.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

Options to extend Framework agreement for up to 24 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

In recent years, the Council has spent approximately 150 000 GBP per year on this provision. The 1 000 000 GBP contract value identified in this notice is used to accommodate any unrealised spend and any potential growth in spend on this provision during the contract.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 20
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/07/2018
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 06/07/2018
Local time: 13:10

Shire Hall, Warwickshire County Council.

Information about authorised persons and opening procedure:

Responsible Officers and Agents acting on behalf of the Authority.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

This procurement exercise will be run electronically using the Council’s e-tendering system (CSW-JETS).To participate in this procurement bidders must register and express an interest at https://in-tendhost.co.uk/csw-jets/aspx/Home Once registered, all correspondence for this procurement process must be via the Correspondence function.

However, if you are unable to register with the website please email procurement@warwickshire.gov.uk All documentation and further information regarding the procurement can be found on this system.

Bidders are advised to allow themselves suitable time before the deadline, to upload documentation onto the etendering portal.

VI.4)Procedures for review

VI.4.1)Review body

Warwickshire County Council
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: