Waste Disposal Tender Hertfordshire

Waste Disposal Tender Hertfordshire

Provision of Interim Facilities for the Treatment and Final Disposal of Municipal Wastes arising in Hertfordshire from 2014 to 2018.

United Kingdom-Hertford: Refuse disposal and treatment

2013/S 157-274412

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hertfordshire County Council
2NEB – County Hall, Pegs Lane
Contact point(s): Strategic Procurement Group
For the attention of: Karen Smith
SG13 8DE Hertford
Telephone: +44 1707292465
E-mail: karen.smith@hertfordshire.gov.uk

Internet address(es):

General address of the contracting authority: www.hertsdirect.org

Address of the buyer profile: http://hertscc.g2b.info/

Electronic access to information: http://supplyhertfordshire.g2b.info/hpf/ following the instructions given in VI.3 (Additional Information).
Electronic submission of tenders and requests to participate: http://supplyhertfordshire.g2b.info/hpf/ following the instructions given in VI.3 (Additional Information).
Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Interim Facilities for the Treatment and Final Disposal of Municipal Wastes arising in Hertfordshire from 2014 to 2018.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 16: Sewage and refuse disposal services; sanitation and similar services
NUTS code UKH23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Refuse disposal and treatment. Non-hazardous refuse and waste treatment and disposal services. Household-refuse disposal services. Refuse recycling services. The Waste Management Unit is part of the Transport and Environment Management Group within the Environment Department. The statutory functions of the Unit include managing the Disposal of Local Authority Collected Waste collected by the ten (10) Waste Collection Authorities (WCAs) in the County under their statutory duties and powers as defined in the Environmental Protection Act 1990, together with the waste collected through the Household Waste Recycling Centre (HWRC) service, increasing the levels of Reuse, Recycling and Composting in the County and decreasing the amount of Residual Waste requiring Disposal.
It is envisaged that these facilities shall be in operation for a period of approximately four (4) years, until completion of construction of a Recycling and Energy Recovery Facility (RERF) in Hertfordshire, for the management of all Local Authority Collected Residual Waste in Hertfordshire. Tenderers should therefore note that during the final year of the Contract, Residual Waste tonnages cannot be guaranteed.
The Waste Management Unit has a requirement for the provision of one or more Residual Waste Disposal Facilities for the Treatment and Disposal of Residual Waste (that part of Local Authority Collected Waste which remains to be Disposed following the removal of material for Reuse, Composting or Recycling by WCAs or at HWRCs) collected by Hertfordshire local authorities.
For the purposes of this procurement, approximately 210 000 tonnes of Residual Waste arisings from Hertfordshire WCAs and HWRCs per annum require final Disposal. Tenderers may propose pre-treatment to remove material for Recycling prior to Disposal, which will help to further increase the County’s recycling rate, however this is not a mandatory requirement and Tenderers may propose Final Disposal options only.
Residual Waste will be delivered to Treatment and Disposal Facilities either directly by the WCAs or from HWRCs in refuse freighters, street cleansing vehicles or hook lorries or in large articulated lorries from one, or a number of, Transfer Stations, as developed by the Council during the Contract Period or as provided by the Tenderer.
Waste arisings vary for reasons beyond the control of the Council. Tenderers should note that due to the current economic climate, the Council is looking at ways to rationalise the HWRC service, which may result in the relocation and/or closure of certain sites. Hertfordshire WCAs are also investigating ways in which further materials can be removed from the residual waste stream and recycled, therefore the quantity and composition of residual waste may change through the course of the Contract.
The way in which material tonnage will be allocated to tenderers’ facilities will be based on the most economically advantageous option to the Council with regard to the best combination of price and quality. Tonnage may be allocated out to one or a number of tenderers, using single or multiple facilities. Full details will be provided in the Contract documents.
The anticipated total expenditure on this Service, across the core contract period, is between approximately GBP 81 000 000 and GBP 99 000 000. The Contract will be for a core period of four (4) years with an option for up to a maximum of two (2) extensions of one (1) year at the sole discretion of the Council.
Should the submitted Tender Bids prove not to offer value for money when compared to the Council’s current arrangements, the Council exclusively reserves the right not to award a tender.
II.1.6)Common procurement vocabulary (CPV)

90510000, 90513000, 90513100, 90514000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The estimated total value range of the Contract stated in 11.1.4 is for the core contract period and does not include the value of any extension period.
Further details of the requirement are available on the following link: http://supplyhertfordshire.g2b.info/

Estimated value excluding VAT:
Range: between 81 000 000 and 99 000 000 GBP

II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 8: and maximum number 10
Objective criteria for choosing the limited number of candidates: As set out in the pre-qualification questionnaire, which is available following the instructions given in VI.3 (Additional Information).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Contract Reference: HCC1306548. Tender Access Code: EJ86N38WCJ
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

11.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Please read this section carefully as it provides full instructions on how to apply for this requirement.
Hertfordshire County Council has worked closely with its Districts and Partners to create a joint procurement website called Supply Hertfordshire. This website is supported by BiP Solutions who provide a system called Delta which is the background platform to Supply Hertfordshire.
The Pre-Qualification Process
This is a two stage process and you will only be invited to tender if you have successfully passed through the Pre-Qualification Questionnaire (PQQ) stage. If you wish to be considered as a tenderer you must complete and submit a completed PQQ via 12 noon on Wednesday 11.9.2013. PQQs cannot be uploaded after the closing date/time.
Step 1: Registering with Supply Hertfordshire:
To participate in this tender you will need to go into http://supplyhertfordshire.g2b.info/ and register, thereafter you will be issued with a username and password. (If you have already registered with Delta or Supply Hertfordshire, please follow the link above where you can log on using your existing username and password. If you have registered and have forgotten your Username and Password, please click on the forgotten password link below the log in box.) Please keep this username and password secure, and do not pass it to any third parties.

Step 2: Completing your PQQ:
To complete the PQQ for this Tender you will need to go into the Response Manager area and enter the Access Code EJ86N38WCJ. You will then need to download the relevant PQQ and complete. Any supporting documents should be cross-referenced to the relevant question and detailed in Appendix A of the PQQ. If the Council requires further information concerning your application form, your organisation will be contacted. However, please provide full details and answer all questions, as the Council reserves the right not to ask applicants for any further information or clarification.
Step 3: Uploading Your Completed PQQ
Once you have completed your PQQ for this Tender exercise you must then ‘upload’ your completed response into the Tenderbox (Access Code EJ86N38WCJ). Please make sure you have submitted your completed PQQ to the correct Access Code, the Council will not be held accountable for any errors made by a tenderer in submitting your completed PQQ. If you are experiencing problems, then please contact the Delta helpdesk via email at helpdesk@delta-esourcing.com or call +44 8452707050, Monday to Friday 8:30am – 5:30pm for further assistance.

The Council reserves the right at any time to cease the tendering process and not award a contract or to award only part of the opportunity described in this notice. If the Council takes up this right then they will not be responsible for, or pay the expenses or losses, which may be incurred by any tenderer as a result.
The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council’s obligations under the law, including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.
Due to the current economic climate, Hertfordshire County Council reserves the right to carry out additional financial checks on all companies tendering for this Contract at any time during the procurement process, to ensure that they continue to meet the Council’s requirements and remain financially viable to perform the Contract.
To view this notice, please click here:

GO Reference: GO-2013812-PRO-5031513

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See VI.4.2

Body responsible for mediation procedures

See VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Hertfordshire County Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers to allow unsuccessful tenderers to raise any complaints before the contract is entered into.
If a complaint between the Council and the tenderer regarding the award of a contract has not been successfully resolved, relevant provisions of the Public Contracts Regulations 2006 (as amended) will apply. The aggrieved party is advised to seek independent legal advice in relation to remedies they can pursue under the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

See VI.4.2

VI.5)Date of dispatch of this notice: