Waste Management Contractor Required by University of Leeds

Expressions of interest are sought from waste management organisations that have a proven track record in this field.

United Kingdom-Leeds: Refuse collection services

2016/S 118-210848

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Leeds
UKE42
Woodhouse Lane
Contact point(s): Central Purchasing
For the attention of: Colin Challinor
LS2 9JT Leeds
United Kingdom
E-mail: c.challinor@adm.leeds.ac.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/universityofleeds/aspx/Home

Address of the buyer profile: https://in-tendhost.co.uk/universityofleeds/aspx/Home

Electronic access to information: https://in-tendhost.co.uk/universityofleeds/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofleeds/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Waste Management Contractor.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services

NUTS code UKE42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 5

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 600 000 and 700 000 GBP

II.1.5)Short description of the contract or purchase(s)

The University of Leeds has an integrated sustainability strategy which outlines our intention to reduce the amount of waste we produce. Expressions of interest are sought from waste management organisations that have a proven track record in this field and can assist with the University’s objectives of continuous waste reduction, exploration of other waste streams, increased segregation at source of recyclable products and maximisation of re-use and recycling.

II.1.6)Common procurement vocabulary (CPV)

90511000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

In 2015 the University collected 1 744 tonnes of waste from its main campus, 95 % of this waste was recycled using a combination of segregation at source and a Materials Reclamation Facility (MRF). We expect to see this increase to 98 % over the period of the contract. The following waste streams were segregated, diverted from landfill and recycled:
— Waste Paper (220 tonnes);
— Cardboard (70 tonnes);
— Plastics (30 tonnes);
— Cans (4 tonnes);
— Glass (90 tonnes);
— Confidential papers (50 tonnes);
— Batteries (1 tonnes);
— Electrical and electronic waste (60 tonnes);
— Toner cartridges (3 tonnes);
— Fluorescent light tubes (0,8 tonnes);
— Spent catering oil (13 tonnes);
— Scrap metal (4 tonnes);
— Food waste (52 tonnes).
It is anticipated that these recycling rates will continue to increase.
Estimated value excluding VAT:
Range: between 600 000 and 700 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 1.11.2016. Completion 29.10.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Group or joint bidders shall be jointly and severally liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Regulation 23 of The Public Contracts Regulations 2006 applies to the current tendering competition. Regulation 23 sets out the grounds on which a service provider may de deemed ineligible to a tender for or be awarded a public contract. Rejection is permissible, and in some instances, obligatory.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per PQQ.
Minimum level(s) of standards possibly required: As per PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per PQQ.
Minimum level(s) of standards possibly required:
As per PQQ.

III.2.4)Information about reserved contracts

The contract is restricted to sheltered workshops

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 6
Objective criteria for choosing the limited number of candidates: As stated in PQQ.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ZD/2388

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.7.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.7.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.8.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice, Strand
London
United Kingdom
E-mail: centralpurchasing@adm.leeds.ac.uk
Internet address: https://in-tendhost.co.uk/universityofleeds/aspx/Home

Body responsible for mediation procedures

University of Leeds
United Kingdom

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 86 and 87 of the Public Contracts Regulations 2015, the contracting authority will incorporate a minimum 10 calendar day standstill period starting from the day when contract award was notified to the bidders. Unsuccessful bidders will be provided with a de-brief on the award decision at the start of the standstill period including details of their bid in relation to the winning bid comprising the reasons for the decision, the characteristics and relative advantages of the successful tender, the score of the economic operator and the name of the economic operator to be awarded the contract. Tenderers have a right to appeal provided for within the Public Contracts Regulations 2015. Any such proceedings must be brought in the High Court of England and Wales.

VI.4.3)Service from which information about the lodging of appeals may be obtained

University of Leeds
United Kingdom

VI.5)Date of dispatch of this notice:

17.6.2016

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