Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Isle of Anglesey County Council
Council Offices, Anglesey
Contact point(s): Waste Management Section
For the attention of: Jonathan Eastwood
LL77 7TW Llangefni
Telephone: +44 1248752871
Fax: +44 1248752838
General address of the contracting authority: http://www.anglesey.gov.uk/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Waste Management Promotional Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Anglesey.
NUTS code UKL11
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Authority intends to award a contract for the provision of waste management promotional services for the Isle of Anglesey. The Contract will commence on or around 1.8.2012 and continue for an initial term of 2 years. The Authority will have the right to extend the Contract on one or more occasions up to a further aggregate period of 2 years. Further information in respect of the waste management promotional services contract is set out in the Invitation to Tender, which will be made available to those organisations that express an interest in the Contract.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Description of these options: The Authority intends to award a Contract for the provision of waste management promotional services for the Isle of Anglesey. The Contract will commence on or around 1.8.2012 and continue for an initial term of 2 years. The Authority will have the right to extend the Contract on one or more occasions up to a further aggregate period of 2 years.
II.2.3)Information about renewals
This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A performance bond or parent company guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment by the Authority of a monthly fee for the performance of the Services.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Before acceptance, each contractor must provide an undertaking to be jointly and severally liable for the performance of the entire agreement.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Invitation to Tender (ITT) specifies the information each organisation is required to submit with its tender to enable the Authority to evaluate, inter alia, each organisation’s economic, financial, technical and professional capacity including confirmation from each organisation that it is eligible to tender in accordance with regulation 23 of the Public Contracts Regulations 2006 (the Regulations).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The ITT specifies the information each organisation is required to submit with its tender to enable the Authority to evaluate, inter alia, each organisation’s economic, financial, technical and professional capacity including confirmation from each organisation that is eligible to tender in accordance with regulation 23 of the Regulations.
Minimum level(s) of standards possibly required: Notwithstanding evaluation of the information provided to the Authority in accordance with the ITT, the Authority’s minimum requirements for financial considerations (in accordance with regulation 15(12) of the Regulations) relates to the contract limit, which is the maximum contract value that a tenderer should be expected to tackle within its financial capacity. The Authority will use a notional calculation to calculate the contract limit, based on turnover of the tenderer in order to confirm whether the tenderer is large enough to perform the contract. The contract limit is calculated by taking the tenderer’s average turnover for the last 3 years and halving it. If the tenderer’s tendered annual contract price exceeds the contract limit, it is unlikely that the tenderer on its own has adequate resources to perform the services. The Authority will adopt the following approach when evaluation an organisation’s economic and financial standing:
— where the tendered contract price is greater than the contract limit, tenderers may be eliminated from the procurement process. The decision to allow an organisation to continue in the process is entirely at the Authority’s discretion. Where a tenderer remains in the process the Authority will require a parent company guarantee or bond or deed, provided the parent itself is suitable,
— where the tendered contract price is below 60 % of the contract limit, the financial appraisal and procurement process shall continue.
The Authority will also undertake a financial assessment of the tenderer, sub-contractors (if known) and if applicable the parent company including an audit of their last three years’ accounts. The Authority must be confident of a supplier’s ability to fulfil a contract.
Information and formalities necessary for evaluating if the requirements are met:
See III.2.1 above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
JE/Waste Management Promotional Services
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
8.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will communicate to tenderers and candidates its decision to award the Contract. In accordance with the Public Contracts (Amendment) Regulations 2009 (the 2009 Regulations) the Authority will include within its notice to tenderers and candidates the criteria for the award of Contract, the reasons for the decision to award the Contract, and why a candidate was unsuccessful. The standstill period will commence on the date that this notice is issued to the tenderers and candidates, and will conclude (at the earliest) at midnight on the 10th day after the notice was sent. For avoidance of doubt, the Authority will also include a statement within its notice to tenderers and candidates specifying the timing of the standstill period in accordance with regulations 32 and 32A of the 2009 Regulations. The Authority will not enter into the Contract before the end of the standstill period. If any appeal regarding the award of the Contract has not been successfully resolved the Regulations (as amended by the 2009 Regulations) provide for an aggrieved party who has been harmed or is at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months subject to specific exemptions).