Water Hygiene Consultancy Wolverhampton

Water Hygiene Consultancy Wolverhampton

The scope includes but not limited to provision of: Legionella risk assessments, servicing activities, monitoring, control and maintenance.

United Kingdom-Wolverhampton: Water-treatment work

2017/S 166-341803

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

1 Exchange Court, Brabourne Avenue, Wolverhampton Business Park
WV10 6AU
United Kingdom
Contact person: Mrs Yauheniya Vidal
Telephone: +44 1902396843
E-mail: yauheniya.vidal@bromford.co.uk
NUTS code: UKInternet address(es):Main address: http://www.bromfordgroup.co.uk

Address of the buyer profile: http://www.bromfordgroup.co.uk

I.2)Joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.housingprocurement.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.housingprocurement.com

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement


Water Hygiene Consultancy, Monitoring, Control and Maintenance Services.

Reference number: DN295751

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The scope includes but not limited to provision of:

— Legionella risk assessments, servicing activities, monitoring, control and maintenance services in order to manage legionella bacteria and overall hygiene in water systems;

— The reports of the findings from the full legionella risk assessments identifying problematic areas or potential sources of risk and making recommendations for the remedial work;

— Maintenance, supply and installation of TMVs to prevent scalding to vulnerable customers;

— Service Reports and maintenance of up-to-date records of services and works;

— Refresher training to Client’s personnel;

— Reactive work and services.

Detailed Specification and Contract requirements can be found in ITT following the link to ProContract portal.

II.1.5)Estimated total value

Value excluding VAT: 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Bromford Housing Group Limited, (Parent of the Group) as a central purchasing body on behalf of itself and any of its current or future entities and subsidiaries (together ‘Bromford’) wishes to invite interested organisations (‘Potential Suppliers’) to participate in a procurement process to award a Contract for the reliable Supply of Water Hygiene Consultancy, Monitoring, Control and Maintenance Services.

Bromford is seeking to establish a contract with a specialist Supplier who holds relevant qualifications, experience and is an active member of the Legionella Control Association.

Key requirements of the Contract will be (but not limited to) to:

— Complete on-site Full Legionella Risk Assessments and Risk Re-Assessments of the Premises identified in the desktop risk assessment (completed by Bromford) as high and medium risk and specified in the Specification of the Contract;

— Prepare and provide to Bromford the report of the findings from the Full Legionella Risk Assessments and Risk Re-Assessments as specified in the Specification of the Contract identifying problematic areas or potential sources of risk and making recommendations for the appropriate control schemes, monitoring regimes and proposed remedial work;

— Generate schematic diagrams where such are not available;

— Provide monitoring, control and maintenance services and other cyclical service activities in accordance with the requirements and frequencies stated in the Specification of the Contract;

— Provide, as may be required, any further actions, remedial works, control measures, repairs and other Reactive work and services arising from the completion of the full risks assessments, risk re-assessments, planned cyclical service visits and activities as per the Services Schedule, test results of water samples and other service activities, tests, checks, monitoring or inspection;

— Maintain an up-to-date comprehensive record of each Premise within the scope of the Contract, including records of the results of any monitoring, inspection, test or check carried out and all other appropriate records related to the Contract and its Services along with on-time completed compliant Log Books;

— Provide regular Service Reports to the Client’s Contract Manager in accordance with the requirements of the Specification included in the Contract and other provisions of the Contract;

— Maintain, service and where required install new Thermostatic Mixing Valves (TMV);

The Supplier may also be required to provide as an Additional Service refresher training to Bromford personnel responsible for carrying out control measures and strategies for the Control of Legionella.

Please see ITT documents, including Contract document, for full details of the procurement and the scope and specification of services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality element (quality / technical capacity) / Weighting: 40
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Contract allows extension for further 12 months after the expiry of the initial contract period of 24 months.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The interested suppliers (bidders) must Pass the exclusion grounds criteria and minimum suitability criteria for their submissions to progress to the next stage of evaluation of the scored award criteria.

Please see Invitation to Tender document that provides further explanatory notes regarding this procurement activity, the procurement process and evaluation criteria.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
Accelerated procedure

Prior Information Notice (PIN) reference 2017/S 113-227655 published on 13.6.2017.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 113-227655

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 18/09/2017
Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

In addition potential suppliers will need to register on the Due north — Pro Contract procurement portal that Bromford utilises to electronically conduct this procurement process. Please visit the following link where you can register for free or if already registered check your registration details:


ITT reference: DN295751.

VI.4)Procedures for review

VI.4.1)Review body

Cabinet Office
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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