Water Hygiene Risk Assessment Surveys

Water Systems Risk Assessment and supplementary the Sampling and Microbiological Analysis of Swimming Pool Water.

United Kingdom-Warwick: Risk or hazard assessment other than for construction

2016/S 047-077346

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Warwickshire County Council
Shire Hall
Warwick
CV34 4RP
UNITED KINGDOM
Contact person: Strategic Procurement
Telephone: +44 1926412147
E-mail: procurement@warwickshire.gov.uk
NUTS code: UKG13Internet address(es):Main address: http://www.warwickshire.gov.uk

Address of the buyer profile: http://www.warwickshire.gov.uk/procurement

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/csw-jets/aspx/Home

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/csw-jets/aspx/Home

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/csw-jets/aspx/Home

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Water Systems Risk Assessment and supplementary the Sampling and Microbiological Analysis of Swimming Pool Water.

Reference number: 3589

II.1.2)Main CPV code

90711100

II.1.3)Type of contract

Services

II.1.4)Short description:

The provision of Water Hygiene Risk Assessment surveys to the Authority’s buildings and properties it has Landlord responsibility for and to Schools who may use the service.

The schedule of servicing this portfolio is based on a 2 year rolling programme allowing for the entire programme to complete 2 cycles should the contract run its maximum duration.

The Contract start date is 1.5.2016 with an initial expiry date of 30.4.2018.

II.1.5)Estimated total value

Value excluding VAT: 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

65100000

II.2.3)Place of performance

NUTS code: UKG13

Main site or place of performance:

Mainly within the County of Warwickshire but with potential for work outside county boundaries. Services will be required in and around buildings where the authority has Landlord Responsibilities.

II.2.4)Description of the procurement:

The exercise will follow a Open Procedure, including a Business Questionnaire, Mandatory requirement levels and a MEAT evaluation criteria.

The contract will have an initial term of 2 years with the ability to extend the contract by variable durations to a maximum of 24 further months. For clarity, the maximum duration this contract will run for is 48 months.

Tender documentation will include the Authority’s requirements and the schedule of buildings currently on the Authority’s asset list. This list is subject to change during the life of the contract. As this is a Framework Agreement, no guarantee to the level of work is provided.

The Authority will be using its E-tendering system (CSW-JETS) for the administration of this procurement process and providers must register with the system to be able to express an interest. The web address is https://in-tendhost.co.uk/csw-jets/aspx/Home Registration and use of CSW-JETS is free. All correspondence for this procurement process must be via the correspondence function. However, if you are unable to register with the website please either email: procurement@warwickshire.gov.uk or call +44 1926734980.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The Contract will be for an initial 2 year period with the option to extend for up to an additional 24 months. Maximum Contract duration of 48 months.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

The Contract will be for an initial 2 year period with the option to extend for up to an additional 24 months. Maximum Contract duration of 48 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Authority will be using their E-tendering system (CSW-JETS) for the administration of this procurement process and providers must register with the system to be able to express an interest. The web address is https://in-tendhost.co.uk/csw-jets/aspx/Home Registration and use of CSW-JETS is free. All correspondence for this procurement process must be via the correspondence function.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Requirements as stated in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/04/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 08/04/2016

Local time: 12:30

Place:

The Authority’s premises.

Information about authorised persons and opening procedure:

The opening procedure will be carried out by responsible Officers and Agents to the Authority.

The closing date and time will be calculated using the system clock within the E-tendering portal. Following the passing of the deadline time, officers will be able to commence opening procedures.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

February 2020.

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Warwickshire County Council
Warwick
UNITED KINGDOM

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

03/03/2016