Water Hygiene Tender

Water safety maintenance and management under the umbrella of a single contract.

United Kingdom-Southampton: Water-treatment work

2016/S 049-081521

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University Hospital Southampton NHS Foundation Trust
Tremona Road
Contact point(s): Procurement Department
For the attention of: Jeremy Day
SO16 6YD Southampton
UNITED KINGDOM
Telephone: +44 02380825132
E-mail: jeremy.day@uhs.nhs.uk

Internet address(es):

General address of the contracting authority: www.uhs.nhs.uk

Electronic access to information: https://www.delta-esourcing.com/respond/2MY9D9T3HN

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/respond/2MY9D9T3HN

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

UHS10808 Water Hygiene.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKJ32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Water-treatment work. Monitoring and control services. Technical testing, analysis and consultancy services. University Hospital Southampton wishes to let a contract to consolidate the various aspects of water safety maintenance and management under the umbrella of a single contract arrangement so as to ensure compliance with HTM-04-01 Parts-A, B and Addenda, HSE L8 and other relevant approved documents.

II.1.6)Common procurement vocabulary (CPV)

45232430, 71700000, 71600000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The service will broadly consist of:
a) Being a member of the Trust’s Water Safety Group, reporting on compliance, performance, outcomes and variances on a monthly basis.
b) Establishing/maintaining a targeted and focused sampling regime as agreed and updated periodically by the water safety group with the aim of reducing sampling to the minimum necessary
c) Carry out routine temperature checks, TMV and other maintenance tasks
d) Consolidate all relevant information in one place, maintain log-books and create or adapt as necessary.
e) Undertake legionella risk assessments, produce and maintain legible schematics/single line diagrams where they do not currently exist.
f) Provide a site based resident provision with administrative support.
g) Utilise the resident site based staff to undertake remedial works, including tasks identified within the Legionella risk assessments to the full extent of hours allocated within the contractual arrangements
The service will apply to all Trust owned and occupied buildings, including some areas with third party occupiers, such as the University of Southampton in both standalone buildings and embedded accommodation.
This is a five year contract with an option to extend for 1 x 24 months.
Estimated value excluding VAT: 800 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contract performance will be subject to the draft KPIs as published in the ITT and will be worked up with the successful bidder.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC of the Euporean Parliament and of the Council (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC of the Euporean Parliament and of the Council (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As further detailed in the PQQ.
Minimum level(s) of standards possibly required: As further detailed in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As further detailed in the PQQ.
Minimum level(s) of standards possibly required:
As further detailed in the PQQ.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2: and maximum number 6
Objective criteria for choosing the limited number of candidates: As further detailed in the PQQ. Only the top five bidders will proceed beyond the PQQ stage. In the event of a draw then that bidder will also proceed beyond the PQQ stage.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UHS10808

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 4.4.2016 – 14:00

IV.3.4)Time limit for receipt of tenders or requests to participate

7.4.2016 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The procurement documents including Specifications, Evaluation Criteria and Commercial Schedule are for information and NOT for completion at this stage. These documents, subject to any final minor adjustments, (excluding the Weightings of the Evaluation Criteria) will be published for completion at the ITT stage.
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Southampton:-Water-treatment-work./2MY9D9T3HN

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/2MY9D9T3HN

GO Reference: GO-201637-PRO-7864351.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

University Hospital Southampton NHS Foundation Trust
Tremona Road
SO16 6YD Southampton
UNITED KINGDOM
Telephone: +44 02380825132
Internet address: www.uhs.nhs.uk

Body responsible for mediation procedures

University Hospital Southampton NHS Foundation Trust
Tremona Road
SO16 6YD Southampton
UNITED KINGDOM
Telephone: +44 02380825132
Internet address: www.uhs.nhs.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

University Hospital Southampton NHS Foundation Trust
Tremona Road
SO16 6YD Southampton
UNITED KINGDOM
Telephone: +44 02380825132
Internet address: www.uhs.nhs.uk

VI.5)Date of dispatch of this notice:

7.3.2016