Water Management Unit, Supply and Delivery of Laboratory Consumables

Water Management Unit, Supply and Delivery of Laboratory Consumables

The Stores Manager will manage the contract on behalf of the Client. The estimated annual value of the Contract is approximately GBP 250,000.

UK-Lisburn: Laboratory pipettes and accessories

2013/S 028-043408

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Environment Northern Ireland Environment Agency
Water Management Unit, 17 Antrim Road
For the attention of: Julie-Ann Ferguson
BT28 3AL Lisburn
E-mail: julie-ann.ferguson@dfpni.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

P9112 DOE NIEA – Water Management Unit, Supply and Delivery of Laboratory Consumables, Gases and Chemicals
II.1.2)Type of contract and location of works, place of delivery or of performance

A combination of these
Main site or location of works, place of delivery or of performance: Water Management Unit, 17 Antrim Road, Tonagh, Lisburn, Co. Antrim, BT28 3AL.
NUTS code UKN02

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Lab consumables.
II.1.6)Common procurement vocabulary (CPV)

38437000, 24100000, 24000000, 33696500, 33793000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Contract will be used to procure laboratory chemicals, gases and laboratory supplies.
The Contract will be used to replenish all product stockholdings on a regular basis. The Client will operate one store within their Lisburn Site. The Stores Manager will manage the contract on behalf of the Client.
The estimated annual value of the Contract is approximately GBP 250,000. The Pricing Schedule of items which accompanies this document provides a list of the products which will be included on this Contract including indicative usage figures based on historical annual usage. Neither CPD nor the Client can give any guarantees as to the levels of business awarded under this Contract.
Each product will be awarded on the basis of Lowest Price that meets the mandatory requirements stated in the Instructions to Tenderers. If lab testing is required, this will be carried out with the lowest priced tender and will continue through the Contractors in ranked order if the product fails the lab test.
The Contract shall take effect on the commencement date and shall remain in force for 3 years but with the written agreement of both parties may be extended for two further periods of 1 year, unless it is otherwise terminated in accordance with the provisions of the Terms and Conditions of Contract.
Estimated value excluding VAT: 1 250 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Initial contract period of 3 years with two options to extend for further periods of 1 year each.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Product Specification Mandatory Requirements Pass/Fail.
Within the Technical Envelope on eSourcingNI, tenderers must confirm they can supply each of the products for which they have provided a price and can supply a copy of a valid certificate or certificates for the product which is required to meet a standard. The lowest priced tender for the products requiring certification to a specific Standard will be required to provide copies before award of contract.
Failure to provide a copy of a valid certificate where a standard is required for the product will result in your tender for that product not being considered further and the Client will seek certification from the next lowest priced tender for that product.
Delivery, After Sales and Account Management Mandatory Requirements Pass/Fail.
MR1 Tenderers must confirm their ability to meet the delivery times and processes stated in the Pricing Schedule and Section 4 of the Specification Schedule for the Products they are bidding for. Pass/Fail.
MR2 Tenderers must confirm they will comply with the requirements stated in Sections 5, 6 and 7of the Specification Schedule. Pass/Fail.
Only tenders which pass all of the mandatory requirements will be evaluated at Stage 2.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

Lowest price
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

19.3.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 18.3.2013 – 15:01

CPD uses an electronic tendering system which is hosted by an external Contractor Bravo Solutions. Tenders cannot be accessed until after the closing date and time. The electronic tendering system will not permit the transmission of late tenders.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: January 2018
VI.2)Information about European Union funds
VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Central Procurement Directorate
Clare House, 303 Airport Road West
BT3 9ED Belfast
Internet address: www.cpdni.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: