Water Quality Control 2014-2016

Water Quality Control 2014-2016

Under the Health and Safety at Work Act North Lanarkshire Council has a statutory requirement for control of Legionella and maintaining of systems. The works comprise the provision of a water quality control service to housing and non housing property throughout the North Lanarkshire Area.

United Kingdom-Motherwell: Water installations

2013/S 226-393774

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Lanarkshire Council
Civic Centre, Windmillhill Street
Contact point(s): The Executive Director of Corporate Services
ML1 1AB Motherwell
UNITED KINGDOM
Telephone: +44 1698302222
Fax: +44 1698275125

Internet address(es):

General address of the contracting authority: http://www.northlanarkshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00010

Electronic access to information: www.publiccontractsscotland.gov.uk

Further information can be obtained from: North Lanarkshire Council
Annexe Building, Philip Murray Road
Contact point(s): Design Services
For the attention of: Tom Brennan
ML4 3PA Bellshill
UNITED KINGDOM
Telephone: +44 1698504054
E-mail: brennant@northlan.gov.uk
Internet address: http://www.northlanarkshire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: North Lanarkshire Council
Annexe Building, Philip Murray Road
Contact point(s): Design Services
For the attention of: Tom Brennan
ML4 3PA Bellshill
UNITED KINGDOM
Telephone: +44 1698504054
E-mail: brennant@northlan.gov.uk
Internet address: http://www.northlanarkshire.gov.uk

Tenders or requests to participate must be sent to: North Lanarkshire Council
Annexe Building, Philip Murray Road
Contact point(s): Design Services
For the attention of: Tom Brennan
ML4 3PA Bellshill
UNITED KINGDOM
Telephone: +44 1698504054
E-mail: brennant@northlan.gov.uk
Internet address: http://www.northlanarkshire.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

MTC – Water Quality Control 2014-2016.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: North Lanarkshire.
NUTS code UKM36

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

North Lanarkshire Council is seeking to establish a Contract for MTC – Water Quality Control 2014-2016. This procurement opportunity has been advertised on the Public Contracts Scotland Portal and in the OJEU. The purpose of this PQQ is to allow the Council to identify suitably qualified and experienced Candidates that are most capable of performing the Contract. These Candidates will be invited to submit a tender for the Contract. North Lanarkshire Council has a requirement to carry out Inspection of Water Systems within Corporate properties including analytical sampling for chemicals and Bacteria including Legionella at a variety of locations across North Lanarkshire. Under the Health & Safety at Work Act North Lanarkshire Council has a statutory requirement for control of Legionella and maintaining of systems. The works comprise the provision of a water quality control service to housing and non housing property throughout the North Lanarkshire Area. The type of properties involved include various public buildings including schools, community centres, libraries, visitor centres, sports clubs, public toilets etc. The approximate number of sites across North Lanarkshire is currently 400. The tasks involve the inspection and testing of water systems which includes a water quality management service carrying out risk assessments to identify potential risk areas and establish a programme of work to manage the risks. Visiting sites on a monthly, 3 monthly, 6 monthly and annual basis in accordance with the Approved Code of Practice to carry out specified works which include but are not limited to:
a) Determining location of storage tanks, pipework systems and mains supply;
b) Measure and inspect storage tanks, pipework systems and mains supply;
c) Obtaining water samples and submitting to analyst;
d) Obtaining test certificates when requested for bacterial, chemical, lead and legionella analysis;
e) Prepare schematic for site DHWS upon request;
f) Provide site log books which shall contain details of the systems including results of risk assessments and information relating to temperature, inspections, chemical tests and treatments, service records of visits and management systems protocols relating to the site system;
g) Chlorine Detection;
h) Upgrading Storage tanks where required.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=284858

II.1.6)Common procurement vocabulary (CPV)

39370000, 44611500, 44613500, 50411100, 51514110, 44613210, 44613500, 45232430, 65130000, 71630000, 71631000, 71630000, 71631000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 520 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Council reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be provided in the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with the Council on all matters relating to the contract/framework agreement. All consortium members or grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the contract/framework agreement.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details to be provided in the Invitation to Tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Minimum level(s) of standards possibly required: In order to progress to the Invitation to Tender stage of the tender evaluation process, tenderers will need to achieve the minimum scoring targets which are set-out in the Pre-Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(5) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(6) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(7) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(8) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(9) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;
(10) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(11) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(12) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(13) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Candidate Selection
Following completion of the PQQ evaluation process it is envisaged that the number of Candidates who will be invited to tender will be 5. The Candidates invited to tender will have amassed the highest scores following assessment of their PQQ Response.
In order to be selected to be invited to tender, Candidates must:
1 obtain a ‘Pass’ for Parts B and C of the PQQ; and
2 obtain a minimum score of 2 points for questions D1-D4 in Part D of the PQQ; and
3 obtain a minimum weighted score of 40% for Part D of the PQQ; and
4 be ranked in the top 5 Candidates upon completion of the Part D evaluation
Where there is a tie for 5th place all Candidates in 5th place will be shortlisted for the award stage and invited to tender. For the avoidance of doubt a tie for 5th place will be deemed to have occurred where two or more Candidates have identical scores.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CPT134KJCS13
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

20.12.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

10.1.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Tenders must be returned to the Council in hard copy format only by the date and time specified in this Contract Notice. Late tenders will not be accepted. The Council reserves the right not to award any contract as a result of the procurement process initiated by this Contract Notice and in such event will not be liable for any costs incurred by any party.
(SC Ref:284858)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum of 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.11.2013