Water Quality Inspections Tender – Devon

Water Quality Inspections Tender – Devon

This contract is to undertake water quality inspections and servicing of Thermostatic Mixing Valve installations in premises within the Devon County Council estate.

United Kingdom-Exeter: Repair and maintenance services of building installations

2019/S 235-576056

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authorityWater Quality Inspections Tender – Devon

I.1)Name and addresses

Official name: Devon County Council
Postal address: County Hall, Topsham Road
Town: Exeter
NUTS code: UKK43
Postal code: EX2 4QD
Country: United Kingdom
Contact person: Mr Rob Gilbert
E-mail: rob.gilbert@devon.gov.uk
Telephone: +44 1392383000
Internet address(es):Main address: http://www.devon.gov.uk

Address of the buyer profile: http://www.supplyingthesouthwest.org.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.supplyingthesouthwest.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

CP1856-19 – Water Quality and TMV Servicing Term Contract

Reference number: DN448262

II.1.2)Main CPV code

50700000

II.1.3)Type of contract

Services

II.1.4)Short description:

This contract is to undertake water quality inspections and servicing of Thermostatic Mixing Valve (TMV) installations in premises within the Devon County Council (DCC) estate. The contract typically but not exclusively covers schools who subscribe to the Devon maintenance partnership, academies who subscribe to the Devon academies maintenance agreement operated by NPS SW Ltd, children’s centres, social care units, offices, other corporate buildings along with libraries operated by Libraries Unlimited South West Ltd, Youth Centres and other youth facilities operated by DYS Space Ltd. It is the Council’s intention to appoint one contractor to deliver the contract throughout Devon.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

45330000

II.2.3)Place of performance

NUTS code: UKK43

II.2.4)Description of the procurement:

This contract is to undertake the 12 monthly inspection of hot and cold water services, the routine inspection, testing cleaning of thermostatic mixing valve (TMV) installations (where present) and twice yearly testing of store drinking water (where present) in approximately 271 premises (information is correct as at 1.11.2019 and subject to utilisation) within the Devon County Council (DCC) estate. Please note DCC has a property rationalisation strategy where by the number of its premises will reduce to some extent over time. The STC typically but not exclusively covers:

— offices,

— social care units,

— children’s centres,

— other corporate buildings,

— schools who subscribe to the Devon maintenance partnership.

The following organisations who currently uses the contract and may or may not use this arrangement for all or part of its duration:

— academies who subscribe to the Devon academies maintenance agreement operated by NPS SW Ltd,

— libraries within Devon managed by Libraries Unlimited South West Ltd,

— youth centres and other youth facilities within Devon operated by DYS Space Ltd.

The stated estimated contract value takes accounts of the likely inspection and servicing costs and allows scope for a significant volume of remedial works which may or may not arise on an unplanned basis for the initial 4-year period and up to 4 years of extension (8 years in total).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: None / Weighting: 0
Price – Weighting: 100

II.2.6)Estimated value

Value excluding VAT: 800 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This contract is the renewal of the existing water quality inspection and TMV servicing contract for Devon County Council.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/01/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 17/01/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

It is anticipated that there will be an ongoing need for the same or similar services beyond the end of the contract which will be tender approximately 6 to 9 months before its conclusion. This is likely that this will be in 4 to 8 years time depending on contract extension.

VI.2)Information about electronic workflows

VI.3)Additional information:

The contract is open for the following organisations to use:

Any Academy created/established via the Academies Act 2010 that are either currently in existence details of which can be found here: https://get-information-schools.service.gov.uk/ or that may converted to or newly constructed as academies between 1.4.2020 and 31.3.2024 (or 31.3.2028 if the contract is extended) who subscribe to the Devon Academies Maintenance Agreement operated by NPS SW Ltd.

Libraries within Devon managed by Libraries Unlimited South West Ltd or any successor organisation.

Youth Centres and other youth facilities within Devon operated by DYS Space Ltd or any successor organisation.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Devon County Council
Town: Exeter
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/12/2019