Water Quality Management Service Tender

East and West Dunbartonshire Councils require the services of a competent contractor to facilitate water quality management in line with legislative compliance guidance document ACOP L8.

United Kingdom-Dumbarton: Repair and maintenance services of mechanical building installations

2015/S 058-102205

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Dunbartonshire Council
Garshake Road
For the attention of: Head of Legal, Democratic and Regulatory Services
G82 3PU Dumbarton
UNITED KINGDOM
Telephone: +44 1389737000

Internet address(es):

General address of the contracting authority: http://www.west-dunbarton.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00153

Electronic access to information: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

Electronic submission of tenders and requests to participate: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

Further information can be obtained from: West Dunbartonshire Council
Garshake Road
Contact point(s): Corporate Procurement
For the attention of: Alex Grace
G82 3PU Dumbarton
UNITED KINGDOM
Telephone: +44 1389737828
E-mail: alex.grace@west-dunbarton.gov.uk
Internet address: http://www.west-dunbarton.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

East Dunbartonshire Council

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

1314-62 Water Quality Management Service (Including Legionella).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Operational, Public and School Buildings in East and West Dunbartonshire.

NUTS code UKM31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

East and West Dunbartonshire Councils require the services of a competent contractor to facilitate water quality management in line with legislative compliance guidance document ACOP L8.
The service provider shall carry out Legionella Risk Assessments and Written Schemes for controlling risk, as per HSE ACOP L8, in conjunction with the BS 8580 (2010) — Risk Assessments for Legionella Control, or any superseding codes of practice.
This will include but is not exhaustive to:
Compliance Checks — Monthly, Six Monthly, and Annual Checks to properties detailed.
Risk Assessments when required.
Reactive treatment when required, which may include issue identification, tank cleaning, chlorination and flushing systems, testing etc.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code project_2832 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

50712000, 71630000, 71800000, 45332200, 45330000, 90910000, 90921000, 45252126

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

East and West Dunbartonshire Councils require the services of a competent contractor to provide water quality management services including legionella control for all operational, public and school buildings.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment: Unless otherwise stated in the Contract, Payment will be made within 30 days of receipt and agreement of valid invoices, submitted monthly in arrears, for services or works completed to the satisfaction of the Council.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the contract documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the contract documents.
Minimum level(s) of standards possibly required: Two times the estimated annual contract value of 140 000 GBP.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the contract documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Commercial. Weighting 60

2. Technical. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

1314-62

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.5.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

12.5.2015 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 10.8.2015

IV.3.8)Conditions for opening of tenders

Date: 12.5.2015 – 14:00

Place:

Council Offices Garshake, Room 16, Ground Floor, Garshake, Dumbarton G82 3LG.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Two representatives of the Head of Legal, Democratic and Regulatory Services.
i.e Two Procurement Officers or other representatives.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

West Dunbartonshire Council is acting as the lead authority for this procurement on behalf of East Dunbartonshire Council (EDC) and West Dunbartonshire Council (WDC). The two Councils require the services of a competent contractor to facilitate water quality management in line with legislative compliance guidance document of Health and Safety Executive (HSE) Approved Code of Practice for the Control of Legionella (ACOP L8).
This tender exercise will identify a preferred single service provider which each Council will enter into separate SBCC Minor Works Building Contract for use in Scotland (Nov 2011).
(SC Ref:329127).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Procurement Manager
West Dunbartonshire Council, Council Offices, Garshake Road
G82 3PU Dumbarton
UNITED KINGDOM
E-mail: annabel.travers@west-dunbarton.gov.uk
Telephone: +44 1389737748
Internet address: http://www.west-dunbarton.gov.uk/
Fax: +44 1389737872

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.3.2015