Water Quality Monitoring Contract 2015 – 2017

Water Quality Monitoring Contract 2015 – 2017

Provision of water quality monitoring at all affected buildings in the Council’s property portfolio. Including, but not necessarily limited to, the review of existing risk assessments and undertaking of risk assessments as required.

United Kingdom-Huddersfield: Repair and maintenance services of mechanical building installations

2014/S 199-351769

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Council of the Borough of Kirklees
Physical Resources and Procurement, Civic Centre 3, Market Street
Contact point(s): Corporate Procurement Service
HD1 2EY Huddersfield
UNITED KINGDOM
Telephone: +44 1484221000
E-mail: corporate.procurement@kirklees.gov.uk

Internet address(es):

General address of the contracting authority: www.kirklees.gov.uk

Address of the buyer profile: www.yortender.co.uk

Electronic access to information: www.yortender.co.uk

Electronic submission of tenders and requests to participate: www.yortender.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Water Quality Monitoring Contract 2015 – 2017.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKE43

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Repair and maintenance services of mechanical building installations. Provision of water quality monitoring at all affected buildings in the Council’s property portfolio. Including, but not necessarily limited to, the review of existing risk assessments and undertaking of risk assessments as required; production and maintenance of individual building logbooks; implementation of a monthly monitoring programme and recording of results; the carrying out of cleaning and disinfection works as and when required; providing advice on non-conformance associated with hot and cold water systems; providing advice on remedial work requirements and the carrying out of linked remedial works

II.1.6)Common procurement vocabulary (CPV)

50712000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated annual contract value for these services is GBP 380 000.

II.2.2)Information about options

Options: yes
Description of these options: To extend the duration of the contract at the sole discretion of the Contracting Authority for a further period or periods, up to 24 months’ duration, in annual increments.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.4.2015. Completion 31.3.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require a parent or ultimate holding company guarantee being entered into.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments to be made in accordance with the Contract Conditions for the supply of Services contained within the tender document; including monthly payments within 30 days of valid VAT invoices.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require such economic operators to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the contract conditions of the tender documentation including implementation of economic operator’s proposals to bring wider benefits and help to improve the social, environmental and economic well-being of the Kirklees area.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 and as set out in the Pre-Qualification Questionnaire available from the address as set out in section I.1
Minimum level(s) of standards possibly required: Candidates must have a Net Worth no less than £0 (calculated on the basis of nett assets less intangible assets).

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Candidates Must1. Ensure that all employees who will be undertaking work in the Council’s premises carry in-date Enhanced DBS (or EU equivalent) checks; or confirm that all employees who will be undertaking work in the Council’s premises will have Enhanced DBS (or EU equivalent) checks carried out upon award of contract (where applicable) at no cost to the Council;2. Ensure that all employees who will be undertaking work in the Council’s premises carry Water Industry Approved Plumbing Scheme (WIAPS) accreditation;3. Hold SSIP (or verifiable EU equivalent) health & safety accreditation; and 4. Score no less than 50 of the total marks available for the Pre-Qualification Questionnaire available from the address specified in section I.1
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Those Candidates ranked in first to fifth place achieving a score of at least 50 following evaluation by applying the Selection Criteria in the Pre-Qualification Questionnaire, available from the address specified in section I.1, all such ranked Candidates will be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9NMC-RJH4WD / KMCPRP-039

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.11.2014 – 13:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.11.2014 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. In order to obtain a copy of the Pre-Qualification Questionnaire and associated documents, prospective Applicants must register their company on the Council’s electronic tendering and contract management website at www.yortender.co.uk Once registered, Applicants may obtain the Pre-Qualification Questionnaire and associated documents for download and completion using tender reference 9NMC-RJH4WD or sub-reference KMCPRP-039 Assistance with downloading the Pre-Qualification Questionnaire and associated documents can be obtained from the YORtender helpdesk on either +44 8445434580 or yorkshiresupport@due-north.com

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=112256716

GO Reference: GO-20141013-PRO-6085738

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.10.2014