Water Risk Assessment Contract Scotland

Water Risk Assessment Contract Scotland

The Contract shall comprise the carrying out of suitable and sufficient risk assessments of water systems in 115 Police Scotland properties. 


1 Authority Details


Authority Name and Address


Scottish Police Authority

1 Pacific Quay,


G51 1DZ


Estates Department

+44 1415322228

+44 1415326907


Address from which documentation may be obtained

Scottish Police Authority

1 Pacific Quay,


G51 1DZ


+44 1415322228

+44 1415326907


Completed documents must be returned to:

Scottish Police Authority

1 Pacific Quay,


G51 1DZ


+44 1415322228


+44 1415326907

2 Contract Details



Water Risk Assessment Contract


Description of the goods or services required

The contract will cover properties in the Strathclyde area only.

The Contract shall comprise the carrying out of suitable and sufficient risk assessments of water systems in 115 Police Scotland properties (more details of which will be set out in the tender documents) to identify and assess the risk of exposure to the Legionella bacteria, to include the carrying out and completion of L8 risk assessments; preparing and submitting detailed reports following the risk assessments and inspections; preparation and provision of schematic drawings; control measures including book-keeping; full compliance with all legislation, codes of practice and British and European standards; and advice on any precautionary measures required.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=317710.


Notice Coding and Classification

  371300   Water
  391000   Buildings
  391011   Buildings – Maintenance
  399999   other Works – Construction, Repair and Maintenance

  150   Glasgow & Strathclyde


Total quantity or scope of tender

140000 GBP

3 Conditions for Participation


Minimum standards and qualification required

1) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.


2) All candidates will require to complete a Pre-Qualification Questionnaire. The responses contained within the PQQ will be scored in relation to various criteria. The weightings to be applied to each criteria are:-



Professional and Technical Capacity – 5



Professional and Technical Qualifications & Experience – 10



Previous Contracts – 35


References – 5


Resources – 5


Business Continuity & Disaster Recovery – 10


Quality Management – 10


Environmental Information – 10


Health and Safety Information


The 5 candidates achieving the highest scores will be invited to tender. In the event of applicants obtaining the same number of weighted marks, the deciding factor shall be the higher/highest score relating to contracts completed of a similar nature.


(3) Any candidate found to be guilty of serious misrepresentation in providing any infomation required, may be declared ineligible and not selected to continue with this procurement process.



(4) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation


4 Administrative Information


Type of Procedure

Dual stage – Candidates must first pass a selection procedure before being invited to tender or negotiate.


Reference number attributed to the notice by the contracting authority



Time Limits


a) Time-limit for obtaining documentation

b) Deadline for requests to participate
    18-09-2014  Time  16:00

c) Dispatch of invitations to tender 16-10-2014

d) Estimated award date 18-11-2014


Language or languages in which tenders or requests to participate can be drawn up



Tender Submission Postbox

5 Other Information


Additional Information

5 Candidates who qualify will be invited to tender.




The basis on which the Contract will be awarded will be on the most economically advantageous tender, which shall be calculated as detailed in the tender documents




Any contract arising from this tender will be governed by Scottish Law.




Electronic copies (e-mail or disk) of the tender documentation will not be available.




All requests to participate, in the form of a completed Pre-Qualification Questionnaires, must be submitted in either electronic or paper form by the date stated in 4.3.b).




For the avoidance of doubt, the date stated at 4.3.b) is the time limit for the receipt of requests to participate as well as the time limit for the receipt of completed Pre-Qualification Questionnaires.




The Pre-Qualification Questionnaire is available on-line from the Public Contracts Scotland website or in paper form at the address stated at 1.1 above.




Candidates should note that further current financial checks will be carried out on the successful tenderer to establish financial suitability prior to issuing a letter of acceptance.




Candidates should also note that further Checks relating to links with Crime and Terror Organisations will be carried out. If such links are found, Scottish Police Authority reserves the right to reject the company as unsuitable to proceed to Tender Stage.




Scottish Police Authority reserves the right not to award a contract to any oganisation deemed financially unsuitable.




In the event that an organisation is deemed to be financially unsuitable, in accordance with Scottish Police Authority Standing Orders, SPA reserve the right to decline the acceptance of their tender submission.



(SC Ref:317710)


Additional Documentation


  PQQ Water Assess


Publication date of this notice