Water Saving Customer Engagement Products and Fulfilment

Water Saving Customer Engagement Products and Fulfilment

This contract is for the supply, packing, online ordering system and fulfilment of bespoke customer engagement packs/products.

United Kingdom-Bradford: Plumbing materials

2014/S 044-074238

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Yorkshire Water Services
Western House, Western Way
Contact point(s): Innovation and Category Management
For the attention of: Ashley Porter
BD6 2SZ Bradford
UNITED KINGDOM
E-mail: ashley.porter@yorkshirewater.co.uk

Internet address(es):

General address of the contracting entity: www.yorkshirewater.com

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

Environmental/Energy Saving/Water Saving Customer Engagement Products and Fulfilment.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Yorkshire Region.
NUTS code UKE

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 5
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 350 000 GBP

II.1.5)Short description of the contract or purchase(s):

This contract is for the supply, packing, online ordering system and fulfilment of bespoke customer engagement packs/products.
We promote water efficiency to customers through both advice and the provision of water saving devices.
A key part of the Ofwat approved water efficiency activity carried out by all water companies is a free water saving pack, provided to household customers.
The pack contains inexpensive, easy to install devices to reduce water use through taps, showers and toilet flushing. All products contained in the pack have full WRAS (water fitting regulations) approval.
We also provide bulk supplies of water saving products such as cistern devices (flushsavers) and tap aerators for use in multi-occupancy properties, such as student halls of residence and hotels.
Due to the increasingly large demand for the packs, we provide these to customers via a supplier. The supplier provides both the majority of the pack contents and also a fulfilment (picking and packing and dispatch of bespoke customer packs) service.
This will include supply of water efficient devices, water saving pack fulfilment and potentially some ad hoc joint promotion activity as required.
In addition to the above, via the communications team we run a number of campaigns throughout the year that require us to provide free engagement packs to customers in an attempt to change their behaviours around the incorrect disposal of fat, oil and grease down toilets and sinks or help them protect their homes from cold weather.
For this purpose we require a supplier who can source relevant products, provide an online ordering facility and a fulfilment option.
On occasions we would like a supplier that has a freepost address so that customers can request engagement packs via this method. We also would like the facility to be able to capture data and input survey results coming in via freepost requests.
II.1.6)Common procurement vocabulary (CPV)

44115210, 79920000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 1 350 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable contracts, estimated time-frame for subsequent calls for competition:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions:
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

28.3.2014
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 60 months.
VI.2)Information about European Union funds
VI.3)Additional information:
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.2.2014