Water Services Management Framework – Nationwide Coverage

Water Services Management Framework – Nationwide Coverage

EEM on behalf of its members, wishes to procure and enter into a Framework with multiple contractors, for the provision of water service management.

United Kingdom-Alfreton: Water-treatment work

2019/S 229-562149

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Efficiency East Midlands Ltd
Postal address: Unit 3, Maisies Way
Town: Alfreton
NUTS code: UK
Postal code: DE55 2DS
Country: United Kingdom
Contact person: Alex Branson
E-mail: alex@eem.org.uk
Telephone: +44 1246395611Internet address(es):Main address: http://eem.org.uk/

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://xantive.supplierselect.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Water Services Management (Legionnaires Bacteria Control)

Reference number: EEM0007

II.1.2)Main CPV code

45232430

II.1.3)Type of contract

Services

II.1.4)Short description:

Efficiency East Midlands Ltd (EEM) is a procurement consortium which establishes and manages a range of framework agreements and dynamic purchasing systems. Our members include organisations providing services to the whole public sector including social housing providers, local authorities, blue light services and education and health related organisations.

EEM on behalf of its members, wishes to procure and enter into a framework with multiple contractors, for the provision of water service management. Due to the geographical spread of our members eligible to use the established framework the works will be split into regional geographical lots as outlined in the tender documents.

II.1.5)Estimated total value

Value excluding VAT: 20 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 6
II.2)Description

II.2.1)Title:

East Midlands

Lot No: 1

II.2.2)Additional CPV code(s)

45232430
71800000
71700000
45332200
44611500
71321300
50510000
90711100
90921000

II.2.3)Place of performance

NUTS code: UKF

II.2.4)Description of the procurement:

This framework is being set up to support contracting authorities in terms of their legal compliance to meet current legislation and guidance for the provision of water service management with all relevant standards and regulations, to ensure high standards of safety and performance throughout the duration of any call-off contract.The framework is being procured by EEM on behalf of its members and the other organisations described as being authorised users. Further details regarding the authorised users of this framework can be found in the ITT documents when they are released.

The main elements of worked covered by this framework will be:

— carrying out of risk assessments, making recommendations and undertaking remedial works to proposed properties,

— cleaning and disinfection of water storage tanks and portable water service pipes,

— risk assessments are to be carried out biannually or annually during a period to be agreed by members.

The EEM Membership combined property stock is in excess of 2 500 000 properties typically consisting of a mixture of domestic housing stock, bungalows, blocks of flats, and sheltered housing schemes as well as garages, communal buildings, corporate buildings, hospitals, student accommodation, universities and depots. Works will be undertaken across all property types. The contractor will generally be required to carry out all of the work while the property is occupied but on occasions, because of the nature of the work required, the Contractor may be required to carry out part or all of the work to vacant dwellings.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Method statements / Weighting: 30
Price – Weighting: 70
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

West Midlands

Lot No: 2

II.2.2)Additional CPV code(s)

45232430
71800000
71700000
45332200
44611500
71321300
50510000
90711100
90921000

II.2.3)Place of performance

NUTS code: UKG

II.2.4)Description of the procurement:

This framework is being set up to support contracting authorities in terms of their legal compliance to meet current legislation and guidance for the provision of water service management with all relevant standards and regulations, to ensure high standards of safety and performance throughout the duration of any call-off contract.The framework is being procured by EEM on behalf of its members and the other organisations described as being authorised users. Further details regarding the authorised users of this framework can be found in the ITT documents when they are released.

The main elements of worked covered by this framework will be:

— carrying out of risk assessments, making recommendations and undertaking remedial works to proposed properties,

— cleaning and disinfection of water storage tanks and portable water service pipes,

— risk assessments are to be carried out biannually or annually during a period to be agreed by members.

The EEM Membership combined property stock is in excess of 2 500 000 properties typically consisting of a mixture of domestic housing stock, bungalows, blocks of flats, and sheltered housing schemes as well as garages, communal buildings, corporate buildings, hospitals, student accommodation, universities and depots. Works will be undertaken across all property types. The contractor will generally be required to carry out all of the work while the property is occupied but on occasions, because of the nature of the work required, the contractor may be required to carry out part or all of the work to vacant dwellings.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Method statements / Weighting: 30
Price – Weighting: 70
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

South West

Lot No: 3

II.2.2)Additional CPV code(s)

45232430
71800000
71700000
45332200
44611500
71321300
50510000
90711100
90921000

II.2.3)Place of performance

NUTS code: UKK

II.2.4)Description of the procurement:

This framework is being set up to support contracting authorities in terms of their legal compliance to meet current legislation and guidance for the provision of water service management with all relevant standards and regulations, to ensure high standards of safety and performance throughout the duration of any call-off contract.The framework is being procured by EEM on behalf of its members and the other organisations described as being authorised users. Further details regarding the authorised users of this framework can be found in the ITT documents when they are released.

The main elements of worked covered by this framework will be:

— carrying out of risk assessments, making recommendations and undertaking remedial works to proposed properties,

— cleaning and disinfection of water storage tanks and portable water service pipes,

— risk assessments are to be carried out biannually or annually during a period to be agreed by members.

The EEM Membership combined property stock is in excess of 2 500 000 properties typically consisting of a mixture of domestic housing stock, bungalows, blocks of flats, and sheltered housing schemes as well as garages, communal buildings, corporate buildings, hospitals, student accommodation, universities and depots. Works will be undertaken across all property types. The contractor will generally be required to carry out all of the work while the property is occupied but on occasions, because of the nature of the work required, the contractor may be required to carry out part or all of the work to vacant dwellings.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Method statements / Weighting: 30
Price – Weighting: 70
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

London and the South East

Lot No: 4

II.2.2)Additional CPV code(s)

45232430
71800000
71700000
45332200
44611500
71321300
50510000
90711100
90921000

II.2.3)Place of performance

NUTS code: UKI
NUTS code: UKJ

II.2.4)Description of the procurement:

This framework is being set up to support contracting authorities in terms of their legal compliance to meet current legislation and guidance for the provision of water service management with all relevant standards and regulations, to ensure high standards of safety and performance throughout the duration of any call-off contract.The framework is being procured by EEM on behalf of its members and the other organisations described as being authorised users. Further details regarding the authorised users of this framework can be found in the ITT documents when they are released.

The main elements of worked covered by this framework will be:

— carrying out of risk assessments, making recommendations and undertaking remedial works to proposed properties,

— cleaning and disinfection of water storage tanks and portable water service pipes,

— risk assessments are to be carried out biannually or annually during a period to be agreed by members.

The EEM Membership combined property stock is in excess of 2 500 000 properties typically consisting of a mixture of domestic housing stock, bungalows, blocks of flats, and sheltered housing schemes as well as garages, communal buildings, corporate buildings, hospitals, student accommodation, universities and depots. Works will be undertaken across all property types. The contractor will generally be required to carry out all of the work while the property is occupied but on occasions, because of the nature of the work required, the Contractor may be required to carry out part or all of the work to vacant dwellings.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Method statements / Weighting: 30
Price – Weighting: 70
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

North

Lot No: 5

II.2.2)Additional CPV code(s)

45232430
71800000
71700000
45332200
44611500
71321300
50510000
90711100
90921000

II.2.3)Place of performance

NUTS code: UKC
NUTS code: UKD
NUTS code: UKE

II.2.4)Description of the procurement:

This framework is being set up to support contracting authorities in terms of their legal compliance to meet current legislation and guidance for the provision of water service management with all relevant standards and regulations, to ensure high standards of safety and performance throughout the duration of any call-off contract.The framework is being procured by EEM on behalf of its members and the other organisations described as being authorised users. Further details regarding the authorised users of this framework can be found in the ITT documents when they are released.

The main elements of worked covered by this framework will be:

— carrying out of risk assessments, making recommendations and undertaking remedial works to proposed properties,

— cleaning and disinfection of water storage tanks and portable water service pipes,

— risk assessments are to be carried out biannually or annually during a period to be agreed by members.

The EEM Membership combined property stock is in excess of 2 500 000 properties typically consisting of a mixture of domestic housing stock, bungalows, blocks of flats, and sheltered housing schemes as well as garages, communal buildings, corporate buildings, hospitals, student accommodation, universities and depots. Works will be undertaken across all property types. The contractor will generally be required to carry out all of the work while the property is occupied but on occasions, because of the nature of the work required, the contractor may be required to carry out part or all of the work to vacant dwellings.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Method statements / Weighting: 30
Price – Weighting: 70
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

National Coverage

Lot No: 6

II.2.2)Additional CPV code(s)

45232430
71800000
71700000
45332200
44611500
71321300
50510000
90711100
90921000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This framework is being set up to support contracting authorities in terms of their legal compliance to meet current legislation and guidance for the provision of water service management with all relevant standards and regulations, to ensure high standards of safety and performance throughout the duration of any call-off contract.The framework is being procured by EEM on behalf of its members and the other organisations described as being authorised users. Further details regarding the authorised users of this framework can be found in the ITT documents when they are released.

The main elements of worked covered by this framework will be:

— carrying out of risk assessments, making recommendations and undertaking remedial works to proposed properties,

— cleaning and disinfection of water storage tanks and portable water service pipes,

— risk assessments are to be carried out biannually or annually during a period to be agreed by members.

The EEM Membership combined property stock is in excess of 2 500 000 properties typically consisting of a mixture of domestic housing stock, bungalows, blocks of flats, and sheltered housing schemes as well as garages, communal buildings, corporate buildings, hospitals, student accommodation, universities and depots. Works will be undertaken across all property types. The contractor will generally be required to carry out all of the work while the property is occupied but on occasions, because of the nature of the work required, the contractor may be required to carry out part or all of the work to vacant dwellings.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Method statements / Weighting: 30
Price – Weighting: 70
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Each contractor must be registered with the legionella control association specifically for the following minimum categories:

(a) legionella risk assessment services

(i) hot and cold-water services;

(ii) process and other systems.

(b) hot and cold-water monitoring and inspection services;

(c) cleaning and disinfection services;

(d) training services;

(e) legionella analytical services.

(i) sampling;

(ii) laboratory analysis;

(iii) interpretation of analysis.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 36
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/01/2020
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 28/01/2020
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The framework is being procured by Efficiency East Midlands Ltd (‘EEM’) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this framework agreement:

1) Any member of EEM which for the avoidance of doubt currently includes 3 partner consortia —Westworks, Advantage South West and South East Consortium. A full list of current members is available at www.eem.org.uk

2) Any future member of EEM or our partner consortia, and in all cases has being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents;

3) An EEM participant being an organisation which is neither a current or EEM Member (as defined at 1 above)nor a future member of EEM (as defined at 2 above) based within England and Wales which owns and/or maintains/manages housing stock in one or more geographic area in which it operates and/or is an NHS Trust (which includes Acute Trusts, Mental Trusts, Care Services Trusts and Ambulance Trusts) or organisation,police authority, fire authority, ambulance trust, university, higher education, further education college, school academy or other public sector organisation.

The call-off contract’s to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise begun by publication of the contract notice may extend for a duration of up to 2 years beyond expiry of the 4-year term of the framework agreement.

Further details regarding the authorised users of this framework can be found in the ITT documents.

To respond to this tender or review the documentation, please:

1) Go to the portal https://xantive.supplierselect.com

2) If you need to register a new account follow the prompts to set up your organisation;

3) When you sign in select ‘Public Projects’ from the menu (top right). A list of all open tenders will be displayed;

4) Select ‘EEM0007 — water services management (legionnaires bacteria control)’ from the list of projects and then ‘Create Opportunity’. That will give you access to the basic information;

5) Click ‘Accept Opportunity’ to get more detail. There is no obligation to submit a response;

6) If you do wish to submit a response, do so before the deadline by changing the status to submitted. You will only be allowed to submit if every mandatory question is answered.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Efficiency East Midlands Ltd
Postal address: Unit 3 Maisies Way
Town: Alfreton
Postal code: DE55 2DS
Country: United Kingdom
E-mail: alex@eem.org.uk
Telephone: +44 1246395611

VI.4.2)Body responsible for mediation procedures

Official name: Royal Courts of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Official name: Royal Courts of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000

VI.5)Date of dispatch of this notice:

22/11/2019