Water Treatment and Coolers Maintenance at Heathrow Airport

Water Treatment and Coolers Maintenance at Heathrow Airport

The RFI issued is to help identify those Suppliers interested in providing water treatment and cooling towers maintenance services.

United Kingdom-Hounslow: Water-treatment chemicals

2013/S 153-266837

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Heathrow Airport Limited
The Compass Centre – Procurement, West Wing 2nd Floor – Nelson Road
For the attention of: Christopher Allen
TW6 2GW Hounslow
UNITED KINGDOM
Telephone: +44 7808116318
E-mail: christopher_allen@heathrow.com

Internet address(es):

General address of the contracting authority: www.heathrowairport.com

Further information can be obtained from: www.tendersmart.com > Business Opportunities
www.tendersmart.com > Business Opportunities
www.tendersmart.com > Business Opportunities
UNITED KINGDOM
Internet address: www.tendersmart.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: www.tendersmart.com > Business Opportunities
www.tendersmart.com > Business Opportunities
www.tendersmart.com > Business Opportunities
UNITED KINGDOM
Internet address: www.tendersmart.com

Tenders or requests to participate must be sent to: www.tendersmart.com > Business Opportunities
www.tendersmart.com > Business Opportunities
www.tendersmart.com > Business Opportunities
UNITED KINGDOM
Internet address: www.tendersmart.com

I.2)Type of the contracting authority

Other: Airport Operator
I.3)Main activity

Other: Airport Related Services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

RFI for the Provision of Water Treatment and Coolers Maintenance at HAL (Heathrow Airport Limited).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: The Services will be performed at Heathrow Airport airside and landside.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)

The RFI issued is to help identify those Suppliers interested in providing water treatment and cooling towers maintenance services.
II.1.6)Common procurement vocabulary (CPV)

24962000, 31140000, 42981000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Scope outlined in RFI document hosted on www.tendersmart.com

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Not defined at this stage.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Not defined at this stage.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Not defined at this stage.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Must be compliant with the relevant UK & EU regulatory bodies.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Must satisfy a basic credit check (D&B, CompanyWatch OneSource) and demonstrate the financial stability to undertake the full contract duration and its terms.
Minimum level(s) of standards possibly required: Must satisfy a basic credit check (D&B, CompanyWatch OneSource) and demonstrate the financial stability to undertake the full contract duration and its terms.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Outlined in the RFI Document accessible on www.tendersmart.com on this reference.

Minimum level(s) of standards possibly required:
Capable of delivering the Services during the course of the full contract.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

TBC
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.8.2013 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

15.8.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Voluntary Notice This document constitutes a voluntary contract notice and accordingly the procurement is not subject to Directive 2004/17/EC or the Utilities Contracts Regulations 2006 (as amended). As such, the Contracting Entity does not consider itself bound by those Regulations in any way. Any references to the EC Directive 2004/17/EC or the Utilities Contracts Regulations 2006 (as amended) in the contract notice, Tender Documents or any other tender documents should be read with this in mind. While the Contracting Entity is basing this tender process on the negotiated procedure provided for in the Regulations, it does not consider itself bound by the provisions regarding that procedure and reserves the right to depart from that procedure as provided for in the Regulations at any time. Registering interest: Interested suppliers are required to submit the information requested by uploading responses to www.tendersmart.com as follows: Instructions for registering interest: Interested suppliers must register their company and contact profile by clicking on the link for this notice on the “Business Opportunities” menu of the www.tendersmart.com web site and by following the instructions below: First, interested suppliers who are not already registered on TenderSmart must register their company profile via “Supplier Zone > New Supplier” menu. Suppliers already registered on TenderSmart can go direct to the second step. Second, all interested suppliers must access this Notice via the “Business Opportunities” menu to express interest by following the online instructions and uploading the requested information before the indicated deadline (see Section IV paragraph 3.4). Further information: To evaluate their suitability, interested suppliers, when responding to this notice are requested to provide information which demonstrates their ability to comply with the award criteria. (Failure to do so will result in their request being rejected). Heathrow Airport Limited does not bind itself to accept any proposal. In evaluating their suitability, suppliers may be further requested to provide to Heathrow Airport Limited additional information e.g.further written submissions, presentations, reference visits/inquiries and/or attend an interview. As documentation associated with this process will be made available and exchanged via www.tendersmart.com interested suppliers are required to register on the site. Please refer to this site for terms and conditions. Registering interest in this project does not guarantee inclusion of the party on the tender enquiry list. There is no cost associated with registration, expression of interest, or accessing the tender documentation, (where invited). However, to submit a bid at tender stage, then there will be an TenderSmart administration fee. Fee information can be found on the TenderSmart website through selecting the “How It Works” tab and then downloading the “Participant Agreement”. Please ensure responses are concise and overall less than 10MB. Your document should be uploaded as a single PDF document on to http://www.tendersmart.com. For further information on registration or other aspects of TenderSmart please contact: Frédéric Garat: frederic.garat@tendersmart.com ; +33 141900430. Heathrow Airport Limited reserves the right to disqualify any candidate who provides information or confirmation which later proves to be untrue or incorrect or does not supply information when requested.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: A standstill period will be incorporated at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Utilities Contracts Regulations (SI 2006 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

5.8.2013