Water Treatment Services for Police Service Northern Ireland

Northern Ireland Policing Board
31 Clarendon Road
Belfast
BT1 3BG
United Kingdom
Contact person: Central Procurement Directorate
Telephone: +44 2890816555
E-mail: construct.info@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

The contract is awarded by a central purchasing body

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps/home.do

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps/home.do

Tenders or requests to participate must be submitted to the abovementioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etendersni.gov.uk/epps/home.do

Ministry or any other national or federal authority, including their regional or local subdivisions

Public order and safety

DoJ: 1663014 — Water Treatment Services (Legionella Control) — PSNI Estate

Services

The Employer is looking to appoint a single Economic Operator (Contractor) for the provision of Water Treatment (Legionella Control) Planned Preventive Maintenance and Reactive Maintenance across the PSNI Estate utilising an NEC3 Term Service Contract. The Economic Operator will be responsible for the provision of the following: Risk Assessments, including the preparation of schematic drawings and provision of a management plan. To provide all aspects of water treatment to the PSNI Estate. To ensure that all requirements of BS6700 standards and L8 regulations are achieved. To carry out cleaning of service tanks and shower heads. To carry out all testing of service tanks and hot and cold water outlets in line with the L8 Regulations Accepted Code of Practice. To provide a fully auditable electronic log book recording system. The Contractor must make provision for receiving calls regarding the provision of a 24-7-365 reactive call-out service.

Value excluding VAT: 450 000.00 GBP

This contract is divided into lots: no

NUTS code: UKN

The Employer is looking to appoint a single Economic Operator (Contractor) for the provision of Water Treatment (Legionella Control) Planned Preventive Maintenance and Reactive Maintenance across the PSNI Estate utilising an NEC3 Term Service Contract. The Economic Operator will be responsible for the provision of the following: Risk Assessments, including the preparation of schematic drawings and provision of a management plan. To provide all aspects of water treatment to the PSNI Estate. To ensure that all requirements of BS6700 standards and L8 regulations are achieved. To carry out cleaning of service tanks and shower heads. To carry out all testing of service tanks and hot and cold water outlets in line with the L8 Regulations Accepted Code of Practice. To provide a fully auditable electronic log book recording system. The Contractor must make provision for receiving calls regarding the provision of a 24-7-365 reactive call-out service.

Price is not the only award criterion and all criteria are stated only in the procurement documents

Value excluding VAT: 450 000.00 GBP

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

The contract will be for a period of 5 years with break clauses at the end of years 3 and 4 which may be exercised at the Employer’s discretion.

Envisaged number of candidates: 5

Variants will be accepted: no

Options: no

The procurement is related to a project and/or programme financed by European Union funds: no

The Contract will be awarded to the Most Economically Advantageous Tender (MEAT) using the Mean Narrow Average, Price Scoring Mechanism – refer to Draft ITT Documents.

List and brief description of conditions:

Economic Operator. Accredited membership of 3^rd Party body (Legionella Control Association) or equivalent.

List and brief description of selection criteria:

90913000-0 — Other Services – Cleaning — Cleaning (Water Treatment / Disinfecting) — Water treatment and water hygiene services e.g. chlorination and also Legionella control measures.. 90913000-0 — Other Services – Cleaning — Cleaning Term Contract (Water Treatment / Disinfecting) — Water treatment and water hygiene services e.g. chlorination and also Legionella control measures.

Minimum level(s) of standards possibly required:

Contractors / Consultants are required to be registered and have verified status. on Constructionline. Suppliers should have the minimum category value (70 000 GBP) in at least 1 of the Constructionline Categories.. specified above. Group of Economic Operators or other Entity members only — Each member must have a minimum category value of 28 000 GBP and the sum of their category values must be equal to or greater than the value set out above.. Insurance Details: . Public Liability insurance = 10 000 000 GBP. Employers Liability Insurance = 10 000 000 GBP.

Selection criteria as stated in the procurement documents

The economic operators’ performance on this Contract will be regularly monitored.. … If an economic operator fails to reach satisfactory levels of performance the economic operator may be issued with a Certificate of.. Unsatisfactory Performance. The issue of a Certificate of Unsatisfactory Performance will result.. in the economic operator being excluded from all procurement competitions being undertaken by Contracting Authorities on behalf of.. bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate. A list of these bodies can be viewed at:.. https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies.

Restricted procedure

The procurement is covered by the Government Procurement Agreement: yes

Date: 31/08/2018

Local time: 15:00

English

Tender must be valid until: 29/11/2018

This is a recurrent procurement: no

CPD, in its capacity as a Central Purchasing Body, is administering this procurement on behalf of the Contracting Authority. The.. Contracting Authority expressly reserves the right:

i) to award one, some, all or no Lots;

ii) not to award any contract/framework.. agreement as a result of the procurement process commenced by publication of this notice or to cancel the procurement at any stage; and

iii) to make whatever changes it may see fit to the content and structure of the tendering competition and in no circumstances.. will the Authority be liable for any costs incurred by Economic Operators or Candidates. Any expenditure, work or effort undertaken.. prior to contract award is accordingly at the sole risk of the Economic Operator or Candidate participating in this procurement process… This project will be used to progress the Government’s wider social, economic and environmental objectives. No business whatsoever.. is guaranteed under any resulting framework agreement or contract indeed there is no guarantee that any framework agreement or.. contract will be put in place in relation to this notice. No compensation etc will be paid if a contract or framework agreement is withdrawn.. for any reason. Economic Operators should take part in this process only on the basis that they fully understand and accept this position.

Department of Finance, Central Procurement Directorate Procurement Operations Branch
Clare House, 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Telephone: +44 2890816555
E-mail: construct.info@finance-ni.gov.ukInternet address: https://www.finance-ni.gov.uk/contact

Precise information on deadline(s) for review procedures:

This procurement is governed by the Public Contracts Regulations 2015 and.. provides for economic operators who have suffered, or who risk suffering, loss, or damage, as a consequence of an alleged breach of.. the duty owed in accordance with Regulation 91 to start proceedings in the High Court… A standstill period will commence at the point.. information on the award of the contract is communicated to tenderers. That notification will provide information on the award decision… The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award.. decision before the contract is entered into.. . Any proceedings relating to any perceived non-compliance with the relevant law must be.. started within 30 days, beginning with the date when the economic operator first knew, or ought to have known that grounds for starting.. the proceedings had arisen. (A court may extend the time limit to 3 months, where the court considers that there is a good reason for.. doing so).

26/07/2018