Water Treatment Services for Police Service Northern Ireland

Water Treatment (Legionella Control) Planned Preventive Maintenance and Reactive Maintenance across the PSNI Estate.

United Kingdom-Belfast: Tank and reservoir cleaning services

2018/S 145-331984

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Northern Ireland Policing Board
31 Clarendon Road
Belfast
BT1 3BG
United Kingdom
Contact person: Central Procurement Directorate
Telephone: +44 2890816555
E-mail: construct.info@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps/home.do

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps/home.do

Tenders or requests to participate must be submitted to the abovementioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etendersni.gov.uk/epps/home.do

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

DoJ: 1663014 — Water Treatment Services (Legionella Control) — PSNI Estate

II.1.2)Main CPV code

90913000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Employer is looking to appoint a single Economic Operator (Contractor) for the provision of Water Treatment (Legionella Control) Planned Preventive Maintenance and Reactive Maintenance across the PSNI Estate utilising an NEC3 Term Service Contract. The Economic Operator will be responsible for the provision of the following: Risk Assessments, including the preparation of schematic drawings and provision of a management plan. To provide all aspects of water treatment to the PSNI Estate. To ensure that all requirements of BS6700 standards and L8 regulations are achieved. To carry out cleaning of service tanks and shower heads. To carry out all testing of service tanks and hot and cold water outlets in line with the L8 Regulations Accepted Code of Practice. To provide a fully auditable electronic log book recording system. The Contractor must make provision for receiving calls regarding the provision of a 24-7-365 reactive call-out service.

II.1.5)Estimated total value

Value excluding VAT: 450 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

90913000

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 450 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

The contract will be for a period of 5 years with break clauses at the end of years 3 and 4 which may be exercised at the Employer’s discretion.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Contract will be awarded to the Most Economically Advantageous Tender (MEAT) using the Mean Narrow Average, Price Scoring Mechanism – refer to Draft ITT Documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Economic Operator. Accredited membership of 3^rd Party body (Legionella Control Association) or equivalent.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

90913000-0 — Other Services – Cleaning — Cleaning (Water Treatment / Disinfecting) — Water treatment and water hygiene services e.g. chlorination and also Legionella control measures.. 90913000-0 — Other Services – Cleaning — Cleaning Term Contract (Water Treatment / Disinfecting) — Water treatment and water hygiene services e.g. chlorination and also Legionella control measures.

Minimum level(s) of standards possibly required:

Contractors / Consultants are required to be registered and have verified status. on Constructionline. Suppliers should have the minimum category value (70 000 GBP) in at least 1 of the Constructionline Categories.. specified above. Group of Economic Operators or other Entity members only — Each member must have a minimum category value of 28 000 GBP and the sum of their category values must be equal to or greater than the value set out above.. Insurance Details: . Public Liability insurance = 10 000 000 GBP. Employers Liability Insurance = 10 000 000 GBP.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

The economic operators’ performance on this Contract will be regularly monitored.. … If an economic operator fails to reach satisfactory levels of performance the economic operator may be issued with a Certificate of.. Unsatisfactory Performance. The issue of a Certificate of Unsatisfactory Performance will result.. in the economic operator being excluded from all procurement competitions being undertaken by Contracting Authorities on behalf of.. bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate. A list of these bodies can be viewed at:.. https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/08/2018

Local time: 15:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 29/11/2018

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

CPD, in its capacity as a Central Purchasing Body, is administering this procurement on behalf of the Contracting Authority. The.. Contracting Authority expressly reserves the right:

i) to award one, some, all or no Lots;

ii) not to award any contract/framework.. agreement as a result of the procurement process commenced by publication of this notice or to cancel the procurement at any stage; and

iii) to make whatever changes it may see fit to the content and structure of the tendering competition and in no circumstances.. will the Authority be liable for any costs incurred by Economic Operators or Candidates. Any expenditure, work or effort undertaken.. prior to contract award is accordingly at the sole risk of the Economic Operator or Candidate participating in this procurement process… This project will be used to progress the Government’s wider social, economic and environmental objectives. No business whatsoever.. is guaranteed under any resulting framework agreement or contract indeed there is no guarantee that any framework agreement or.. contract will be put in place in relation to this notice. No compensation etc will be paid if a contract or framework agreement is withdrawn.. for any reason. Economic Operators should take part in this process only on the basis that they fully understand and accept this position.

VI.4)Procedures for review

VI.4.1)Review body

Department of Finance, Central Procurement Directorate Procurement Operations Branch
Clare House, 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Telephone: +44 2890816555
E-mail: construct.info@finance-ni.gov.ukInternet address: https://www.finance-ni.gov.uk/contact

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

This procurement is governed by the Public Contracts Regulations 2015 and.. provides for economic operators who have suffered, or who risk suffering, loss, or damage, as a consequence of an alleged breach of.. the duty owed in accordance with Regulation 91 to start proceedings in the High Court… A standstill period will commence at the point.. information on the award of the contract is communicated to tenderers. That notification will provide information on the award decision… The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award.. decision before the contract is entered into.. . Any proceedings relating to any perceived non-compliance with the relevant law must be.. started within 30 days, beginning with the date when the economic operator first knew, or ought to have known that grounds for starting.. the proceedings had arisen. (A court may extend the time limit to 3 months, where the court considers that there is a good reason for.. doing so).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/07/2018