Waverley Borough Council Planned Maintenance Contract

Waverley Borough Council invites Expressions of Interest in relation to two separate contracts within Planned Maintenance Works, namely Kitchen and Bathroom Replacement Works and Window and Door Replacement Works.

United Kingdom-Godalming: Building installation work

2017/S 181-369989

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Waverley Borough Council
The Burys
Godalming
GU7 1HR
United Kingdom
Contact person: Julie Watts
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
NUTS code: UKJ2

Internet address(es):

Main address: http://www.waverley.gov.uk/site

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendorganiser.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://in-tendorganiser.co.uk

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

WAV-4109-Waverley Borough Council Planned Maintenance Contract.

Reference number: WAV – 015967

II.1.2)Main CPV code

45300000

II.1.3)Type of contract

Works

II.1.4)Short description:

It is intended that the contracts will commence in April, 2019, and subject to reviews, run for a period of five years with the option for renewal, as decided by WBC, for an extension of up to a further five years. The maximum duration of the contracts is therefore 10 years.

The annual estimated values of the contracts are as follows:

Lot 1: Kitchen and Bathroom Replacement Works = 960 000 GBP.

Lot 2: Window and Door Replacement Works = 300 000 GBP.

This tender is to be completed electronically using the SE Shared Services Procurement eSourcing portal.

https://www.sesharedservices.org.uk/esourcing/opportunities

II.1.5)Estimated total value

Value excluding VAT: 12 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Kitchen and Bathroom Replacement Works

Lot No: 1

II.2.2)Additional CPV code(s)

45300000

45453100

II.2.3)Place of performance

NUTS code: UKJ2

II.2.4)Description of the procurement:

Waverley Borough Council (WBC) invites Expressions of Interest in relation to two separate contracts within Planned Maintenance Works, namely Kitchen and Bathroom Replacement Works and Window and Door Replacement Works. Waverley Borough Council (WBC) owns and manages approximately 5 000 properties within Waverley, Surrey.

The annual estimated values of the contracts are as follows:

Contract 1: Kitchen and Bathroom Replacement Works = 960 000 GBP.

Contract 2: Window and Door Replacement Works = 300 000 GBP.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Technical Assessment / Weighting: 60

Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 9 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120

This contract is subject to renewal: yes

Description of renewals:

It is intended that the contracts will commence in April, 2019, and subject to reviews, run for a period of five years with the option for renewal, as decided by WBC, for an extension of up to a further five years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contracts is therefore 10 years.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Window and Door Replacement Works

Lot No: 2

II.2.2)Additional CPV code(s)

45300000

45453100

II.2.3)Place of performance

NUTS code: UKJ2

II.2.4)Description of the procurement:

It is intended that the contracts will commence in April, 2019, and subject to reviews, run for a period of 5 years with the option for renewal, as decided by WBC, for an extension of up to a further 5 years. The maximum duration of the contracts is therefore 10 years.

The annual estimated values of the contracts are as follows:

Contract 1: Kitchen and Bathroom Replacement Works = 960 000 GBP.

Contract 2: Window and Door Replacement Works = 300 000 GBP.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Technical Assessment / Weighting: 60

Price – Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120

This contract is subject to renewal: yes

Description of renewals:

It is intended that the contracts will commence in April, 2019, and subject to reviews, run for a period of 5 years with the option for renewal, as decided by WBC, for an extension of up to a further five years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contracts is therefore 10 years.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/10/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 22/12/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

Should Waverley Borough Council acquire additional stock during the term of the contract, they reserve the right to include the additional stock across each of the lots.

Each lot is a stand alone lot, therefore Tenderers are permitted to apply for both lots, although a tenderer may only be awarded 1 lot.

The Contracting Authority reserves the right to cancel the procurement at any time and not to proceed with the award of any contract at any stage of the procurement process, or to award a part or parts of each contract.

The Contracting Authority shall not be liable for any costs or expense incurred by any Candidate or Tenderer in connection with the completion and return information requested in this Contract Notice or in the completion or submission of any tender.

VI.4)Procedures for review

VI.4.1)Review body

Faithorn Farrell Timms LLP
Central Court, 1 Knoll Rise
Orpington
BR6 0JA
United Kingdom
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.ukInternet address:http://www.effefftee.co.uk

VI.4.2)Body responsible for mediation procedures

The Royal Courts of Justice
The Strand
London
W2 2LL
United Kingdom
Telephone: +44 2079476000

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Faithorn Farrell Timms LLP
Central Court, 1 Knoll Rise
Godalming
BR6 0JA
United Kingdom
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk

VI.5)Date of dispatch of this notice:

19/09/2017

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