Wealden District Council Catering Services Contract

Wealden District Council is seeking a Professional Operator to manage their café and hospitality services.

United Kingdom-Hailsham: Canteen and catering services

2017/S 026-046606

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wealden District Council
Council Offices, Vicarage Lane
Contact point(s): http://www.sesharedservices.org.uk/esourcing
For the attention of: Cathy Nelson
BN27 2AX Hailsham
United Kingdom
Telephone: +44 1323443347
E-mail: esph@wealden.gov.uk

Internet address(es):

General address of the contracting authority: www.wealden.gov.uk

Address of the buyer profile: http://www.wealden.gov.uk/procurementhub

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

ESPH TI Catering Services (ESPH172).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Hailsham, East Sussex.

NUTS code UKJ22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Wealden District Council is seeking a Professional Operator to manage their café and hospitality services. The contract for the operation of these services is due to expire at the end of June and the successful contractor is required to operate these services from July 2017 for an initial 3 year period with an option to extend by 2 x 1 year extensions.
The successful contractor will be responsible for: The Café, Hospitality to Meeting rooms, Free issues to support the kitchenette areas on site.

II.1.6)Common procurement vocabulary (CPV)

55500000, 55000000, 55320000, 55330000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 300 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.7.2017. Completion 30.6.2022

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in the tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in the tender documentation.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documentation.
Minimum level(s) of standards possibly required: As detailed in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender documentation.
Minimum level(s) of standards possibly required:
As detailed in the tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

WDC – 012903

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.3.2017 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.3.2017 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Council has arranged an open day on Wednesday 8th February where bidders will be shown round individually and the requirements of the tender documents will be discussed and explained further as necessary.

Tenderers wanting to attend this open day must contact the East Sussex Procurement Hub via the South East Shared Services Portal or by emailing esph@wealden.gov.uk to book a 60 minute slot at this event.

All tender documentation is available from http://www.sesharedservices.org.uk/esourcing

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Wealden District Council
Vicarage Lane, East Sussex
BN27 2AX Hailsham
United Kingdom
E-mail: esph@wealden.gov.uk
Telephone: +44 1323443347

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.2.2017

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