Weapons Support Tender

Weapons Support Tender

In-Service Support (ISS) of SEAGNAT, Air Weapon Handling Equipment and Magazine Torpedo Launch System.

UK-Bristol: Repair and maintenance services of weapon systems

2013/S 109-186717

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Underwater & Electronic Warfare, DE&S
Birch 1a #3133, MoD Abbey Wood
Contact point(s): DES Ships Comrcl-MCS-2a
For the attention of: Mr Andrew Curtin
BS34 8JH Bristol
Telephone: +44 3067937416
E-mail: desshipscomrcl-mcs-2a@mod.uk
Fax: +44 1179138908

Internet address(es):

General address of the contracting authority: www.gov.uk/government/organisations/ministry-of-defence

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

In-Service Support (ISS) of SEAGNAT, Air Weapon Handling Equipment and Magazine Torpedo Launch System.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services
NUTS code UKK1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Repair and maintenance services of weapon systems. Support equipment. Project-design services other than for construction work. In-Service Support of Missile and Anti-Submarine Defence Capability. The current Missile Defence and Torpedo Launch Capability for the Fleet include the following equipments:
The SEAGNAT Decoy Launching System; a Mortar Launched Missile Defence system, launching various munitions, including; Distraction Chaff (Mk 216) and the RF Jamming, ‘Active Decoy Round’ ADR (Mk 251) from all Surface Combatants and Capital Ships, including some Royal Fleet Auxiliaries.
Air Weapon Handling Equipment (AWHE); is fitted to the T23 class of RN Frigates to facilitate the movement of weapons for use on Helicopters and the Magazine Torpedo Launch System. The term AWHE encompasses the Air Weapon Handling System (AWHS), Torpedo Trolley No. 1 (TT1), Torpedo Trolley No. 5 (TT5), and Depth Charge Trolley No. 2 (DCT 2).
Magazine Torpedo Launch System (MTLS); is a close range, quick reaction Anti-Submarine weapon system which launches torpedoes under computer control from tubes mounted in the Air Magazine of a Type 23 surface ship.
II.1.6)Common procurement vocabulary (CPV)

50842000, 35820000, 79421200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Authority has a prospective requirement to supply the Royal Navy/Royal Fleet Auxiliaries with In-Service Support (ISS) for SEAGNAT/AWHE/MTLS. The responsibilities of the selected supplier shall include the following:
i. The provision of Engineering Technical Support to maintain the Missile and Anti-Submarine Defence capabilities across all relevant platforms and training facilities.
ii. Nominated Design Authority.
iii. Ad-hoc on-site support in order to rectify OPDEF and defects and to conduct Material Assessments, surveys, certification, equipment testing and updates.
iv. Obsolescence Management to address operational defects and routine maintenance, including the identification of single source components and continued availability of spares.
v. Supply of Spares and completion of Repairs (including the provision of monthly Spares and Repairs Progress Reports).
vi. Risk Management, Safety Case and Hazard Reviews. Ensuring that Safety documentation including Equipment Safety Case/Hazard Logs are maintained and kept up to date.
vii. Participation at Quarterly Progress Meetings and provision of ISS Progress Reports.
viii. To maintain, under configuration control, a comprehensive Technical Data Pack including the upkeep of documents and drawings.
ix. The upkeep of the Test Equipment Reference System.
The subject work shall be split into six (6) work-packages as described below:
Work Package 1; Provision of OPDEF Technical Support.
Work Package 2; Provision of Engineering Technical Support including On-Site Support.
Work Package 3; Obsolescence Management in support of OPDEFs.
Work Package 4; Supply of Spares and performance of Repairs.
Work Package 5; Safety and Risk Management.
Work Package 6; Maintain the Design Intent.
Each work-package shall comprise a hybrid of core/recurring activity and ad-hoc specific tasks, with the latter category of work to be initiated by release of a Task Administration Form (TAF) by the Authority.
Full details of the technical specification and the Tender award criteria, shall be provided within the Invitation to Negotiate (ITN).
The subject requirement constitutes a prospective Contract re-let. Accordingly, your attention is drawn to the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE), as amended. The Authority would be neither transferor nor transferee of the employees in the circumstances of any Contract awarded as a result of this procurement exercise and it is the responsibility of any suppliers issued an ITN to consider whether or not TUPE applies to this re-let and to Tender accordingly. Notwithstanding this, you will wish to note that it is the Authority’s view that TUPE is unlikely to be applicable if this procurement exercise results in a Contract being placed as the incumbent Contractor has advised that no employees are wholly or mainly employed on the provision of the services, although the Authority shall not be liable for the opinion expressed above. It shall remain the responsibility of any suppliers issued an ITN to ensure that their Tender takes full account of all the relevant circumstances of this Contract re-let and Tender accordingly. Those suppliers issued an ITN shall be required to confirm when responding that they will not make any claim or demand or take any actions or proceedings against the Authority (nor seek to avoid any Contract or seek any amendment to a Contract placed with the Contractor by the Authority) arising from or relating to the opinion expressed above, whether or not the Supplier concerned is awarded a Contract as a result of any ITN. Failure to provide clear and unequivocal confirmation may result in the Tender being deemed non-compliant. Any supplier issued an ITN who holds a contrary view to that of the Authority on the applicability of TUPE shall be strongly encouraged to submit both a TUPE and non-TUPE Tender, providing a full explanation to support any contrary view. If the Authority is satisfied by the explanation, the TUPE Tender will be considered.
At this time expressions of interest are sought. Expressions of interest should be forwarded to DESShipsComrcl-MCS-2a@mod.uk, stating the company’s name and address, point of contact information and Companies House Registration number. In addition, suppliers must demonstrate that they are certified to BS EN ISO 9001:2008 (or equivalent) with an appropriate scope to meet the requirement. The certificate must be issued by a third party authority who is accredited/recognised by UKAS. Where ISO (or equivalent) certification is not held, suppliers must be able to demonstrate that they operate and maintain a business/quality management system of equivalent rigour that provides assurance that the required scope will be met and maintained. A copy of ISO (or equivalent) certification held or any other relevant quality documentation must be submitted in conjunction with the expression of interest.

The Authority shall issue a Pre-Qualification Questionnaire (PQQ) to all suppliers registering an expression of interest and those satisfying the quality requirements as detailed within the preceding paragraph. Only those expressions of interest that fully meet the minimum pre-qualification criteria shall be considered for ITN.
The evaluation criteria for the PQQ shall include, but not be limited to, the supplier’s organisation and management, financial standing, quality and security accreditation, supply chain management and technical capability and capacity relevant to the requirement. Security Clearance/Accreditation is required to process, store and transmit classified information up to RESTRICTED level. Where Security Clearance/Accreditation is not already held, suppliers must be prepared to undertake and complete the relevant security vetting prior to Contract Award.
The Authority reserves the right to:
a. Limit issuance of the ITN to the best qualified Tenderers that meet the pre-qualification standards as defined within the PQQ. It is intended that a minimum of three (3) suppliers and a maximum of six (6) suppliers shall receive an ITN.
b. Undertake, as required, negotiation and iterative Tendering to down-select solutions OR to negotiate exclusively with the Tenderer who submits the best compliant Tender in accordance with the Tender award criteria as detailed within the ITN.
c. Conduct a Pre-Contract Award site visit at suppliers’ premises.
Any supplier issued the ITN shall be required to submit their best Tender at the outset.
Any resulting Contract shall contain a set of Key Performance Indicators (KPIs) to include, but not limited to, the measurement of performance in areas such as delivery and quality, and shall include remedies for poor performance.
In accordance with the UK Government’s Transparency Policy, the Authority shall publish the Tender and Contract documentation online on Contracts Finder. Further guidance with respect to application of the UK Government’s Transparency Policy shall be provided within the ITN.
Estimated value excluding VAT:
Range: between 5 000 000 and 7 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Bank and/or parent company guarantees may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

FIRM Price Contract.
Payment in £ Sterling.
The electronic Purchase to Payment (P2P) system will be used as the payment mechanism for this proposed Contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. Where consortia or other grouping of economic operators submit a bid, they will be bound jointly and severally. Such consortia or grouping must nominate a lead member to deal with the Authority on all matters relating to this procurement.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
Use of Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: As defined within the Pre-Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct.
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work.
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities.
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate.
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work.
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract.
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years.
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(k) With regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
Use of Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As defined within the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: The Pre-Qualification Questionnaire (PQQ) shall be issued to all suppliers who register an expression of interest and satisfy the quality requirements as specified at Section II.2.1) above. The PQQ will provide specific details in respect to the evaluation criteria to be used in selecting those suppliers to be invited to negotiate (ITN).
The Negotiated Procedure may take place in successive stages in order to reduce the number of Tenders to be negotiated, as detailed at Section II.2.1) above.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

29.7.2013 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: July 2018
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-201366-DCB-4857573

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Underwater & Electronic Warfare, DE&S

Body responsible for mediation procedures

Underwater & Electronic Warfare, DE&S

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Underwater & Electronic Warfare, DE&S

VI.5)Date of dispatch of this notice: