Weather Forecasting Services for Transport for London

One Supplier to provide all Weather Forecasting services to all operating bodies within TfL as defined within the PQQ.

United Kingdom-London: Weather-forecasting services

2015/S 040-068689

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London (Commercial Services)
Windsor House 42-50 Victoria Street
Contact point(s): https://eprocurement.tfl.gov.uk/epps/home.do
For the attention of: Kam Dhallu
SW1H 0TL London
UNITED KINGDOM
E-mail: kamdhallu@tfl.gov.uk

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Address of the buyer profile: http://https://eprocurement.tfl.gov.uk/epps/home.do

Electronic access to information: https://eprocurement.tfl.gov.uk/epps/home.do

Electronic submission of tenders and requests to participate: https://eprocurement.tfl.gov.uk/epps/home.do

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

TfL90952 — Pan TfL Weather Forecasting Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

TfL require a Service Provider to provide a Weather Forecasting Service.

II.1.6)Common procurement vocabulary (CPV)

71351600

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

One Supplier to provide all Weather Forecasting services to all operating bodies within TfL as defined within the PQQ.
Estimated value excluding VAT: 1 500 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Authority’s requirements will be set out in the Invitation to Tender documents. A Parent Company Guarantee and/or Performance Bond may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Authority’s requirements will be set out in the Invitation to Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

TfL may consider consortia bids. No specific legal form is required but, if a contract is awarded to a consortium of economic operators, the members of that consortium will be required to form a legal entity before entering into the Contract and will be required to provide Parent or Directors guarantees or, if not required to form a legal entity, members of a consortium will be required to accept joint and severable liability both to TfL under the Contract and other contracting authorities awarding contracts under the Contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: These will be detailed in the Invitation to Tender.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: These are detailed in the pre-qualification questionnaire (PQQ).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Specific information shall be requested in a PQQ. Interested parties should note that they be required to supply copies of 2 years audited accounts.
Minimum level(s) of standards possibly required: These are detailed in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Specific information shall be requested in the PQQ.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TfL90952

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.3.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

22.5.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. If the Contracting Authority decides to enter into a Contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. Any orders placed under this Contract will form a separate contract under the scope of this Contract between the supplier and the specific requesting other contracting body. The Contracting Authority utilising the Contract reserve the right to use any electronic portal during the life of the agreement.
The value provided in Section II.1.4 is only an estimate. We cannot guarantee to suppliers any business through this Contract

a) Please note all Economic Operators are required to express their interest by registration on: https://eprocurement.tfl.gov.uk/epps/home.do

Failure to do so may invalidate your application. After registering you should look for the Opportunity ‘TfL 90952 — Pan TfL Weather Forecasting Services’. Economic operators interested in being considered for this opportunity must express interest by means of completing the pre-qualification questionnaire detailing their capabilities.
b) Expressions of interest must be received via the portal before the closing date/time as stated in IV.3.4. Transport for London (TfL) reserve the right not to consider expressions of interest received after the closing date/time or received by means other than the portal.
c) TfL is a complex organisation operating both as an executive agency of the Greater London Authority (GLA) under the direction of the Mayor of London and as provider of transport services. Additionally there is a section on TfL reserving the right to disqualify the following: TfL reserves the right at any stage to reject or disqualify or revise the pre-qualified status of any Tenderer who:
1. Provides information or confirmations which later prove to be untrue or incorrect; and/or
2. Does not submit a tender in accordance with the requirements of this ITT or as directed by TfL during the procurement process; and/or
3. Fulfils any one or more of the criteria detailed in Regulation 26 of the Public Contracts Regulations 2006.
The services may be provided to TfL and/or its subsidiaries.

d) Further information on TfL may be found at www.tfl.gov.uk/procurement

Further information about the GLA may be found at http://www.london.gov.uk/

e) The awarding authority reserves the right to withdraw from the procurement process and/or not to award any contract as a result of the competition called by this notice and the awarding authority shall not be liable for any costs or expenses incurred by any Economic Operators in considering and/or responding to the procurement process.
f) All discussions and meetings will be conducted in English.
g) Tenders and supporting documents must be priced in GBP and all payments under the contract will be made in sterling.
h) TfL may interview any or all economic operators who express an interest in tendering for this work.
i) Any Contract awarded may be extended for further periods up to a maximum duration of 48 months at the discretion of the awarding authority.
j) The value stated at II.1.3) and II.2.1) is the best estimate of TfL based on combined historical and proposed usage. This could change significantly depending upon budgetary constraints.
The Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the tenderers. If the Contracting Authority decides to enter into a Contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Transport for London
42-50 Victoria Street
SW1H 0TL London
UNITED KINGDOM
Internet address: http://www.tfl.gov.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.2.2015