Web Design and Support Services Tender

Zero Waste Scotland is looking for a single web development agency.

United Kingdom-Stirling: IT services: consulting, software development, Internet and support

2018/S 245-561215

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Zero Waste Scotland Ltd
Ground Floor, Moray House, Forthside Way
Stirling
FK8 1QZ
United Kingdom
Contact person: Lorna Rankine
Telephone: +44 1786433930
E-mail: Lorna.Rankine@zerowastescotland.org.uk
NUTS code: UKM77

Internet address(es):Main address: http://www.zerowastescotland.org.uk/content/tenders

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA20802

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Environment

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Web Design and Support Services

Reference number: 18-CE-016

II.1.2)Main CPV code

72000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Zero Waste Scotland is looking for a single web development agency, with a proven track record of working with large, high profile Drupal sites, as well as wider PHP and ASP.net experience to provide on-going maintenance and development support for our existing websites, as well as supporting the development of new websites as required.

II.1.5)Estimated total value

Value excluding VAT: 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

72000000

II.2.3)Place of performance

NUTS code: UKM77

II.2.4)Description of the procurement:

Zero Waste Scotland wishes to appoint a Supplier(s) to provide the following:

A single web development agency, with a proven track record of working with large, high profile Drupal sites, as well as wider PHP and ASP.net experience to provide on-going maintenance and development support for our existing websites, as well as supporting the development of new websites as required. Specifically, this includes:

— web design, digital design and UX development — existing and new sites,

— web application development — existing and new sites,

— module installation, configuration and updates to existing sites,

— systems integrations — for example, working with LoginRadius user registration system and ClickDimenions/Dynamics CRM within the context of our websites sites to further develop their usage and benefits to users and Zero Waste Scotland,

— review the performance management of Zero Waste Scotland’s Drupal sites, offering advice and configuring/optimising where required to maintain high performance,

— securely manage Zero Waste Scotland’s website(s) codebase in a code revision repository, such as GitHub,

— a dedicated account manager,

— a clear outline of the project management and development process, with guaranteed response times for requests, broken down into categories as required,

— monthly report of updates to Drupal core/modules,

— monthly updates on hours used against the time-bank,

— a project management/ticketing system such as Trello, Wrike or equivalent,

— working closely with our hosts to ensure all technical elements of our websites work effectively and securely with our hosting environment,

— working with Zero Waste Scotland’s Digital Communications Team to ensure effective implementation of analytics, including full event and download tracking,

— providing Zero Waste Scotland with sandbox/testing and staging versions of our websites,

— providing Zero Waste Scotland with detailed user guidelines for any new, implemented developments,

— providing outline upgrade paths to Drupal 8 for future consideration,

— any other unspecified Drupal or wider website related maintenance or development requirements that may occur throughout the duration of the contract.

To be considered eligible for Contract Award, Bidder’s must be capable of demonstrating that they have the required level of experience and the capacity/capability to deliver the requirements identified in the Contract Notice and associated Tender Document, where applicable.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Service delivery / Weighting: 40

Quality criterion – Name: Contract management / Weighting: 30

Quality criterion – Name: Data and security / Weighting: 10

Quality criterion – Name: Sustainability / Weighting: 10

Quality criterion – Name: Presentation / Weighting: 10

Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Option to extend for a further 12 months.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 6

Objective criteria for choosing the limited number of candidates:

Information can be found in the Supporting document which is attached to this Advert.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Not applicable.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

The relevant selection criteria will be included in the ESPD Scotland module.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

The relevant selection criteria will be included in the ESPD Scotland module.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Must have experience of the Drupal, PHP ans ASP.net

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/01/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 06/02/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=567500

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:567500)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=567500

VI.4)Procedures for review

VI.4.1)Review body

Zero Waste Scotland Ltd
Ground Floor, Moray House, Forthside Way
Stirling
FK8 1QZ
United Kingdom
Telephone: +44 1786433930Internet address: http://www.zerowastescotland.org.uk/content/tenders

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

17/12/2018