Website Design Hosted eTendering Solution

Website Design Hosted eTendering Solution

Hosted e-Tendering (Sourcing/Tender/Contract Management) Solution for Yorkshire & Humber region.

UK-Sheffield: software package and information systems

2012/S 61-099072

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sheffield City Council
East and West Wing, Level 3, Moorfoot
Contact point(s): Commercial Processes Team
For the attention of: Lesley Barr
S1 4PL Sheffield
UNITED KINGDOM
Telephone: +44 1142736962
E-mail: Lesley.Barr@sheffield.gov.uk
Fax: +44 1142736469

Internet address(es):

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0760

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Sheffield City Council (SCC) is purchasing on behalf of ALL 22 Local Authorities in the Yorkshire and Humber Region, including Emergency Services and Arms Length Managed Organisations (ALMOS) and Council Joint Venture Companies who may choose to access the concluded Contract and order Goods or Services, without creating any obligation on behalf of any of them to do so.

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Hosted e-Tendering (Sourcing/Tender/Contract Management) Solution for Yorkshire & Humber region.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: UK – Yorkshire & Humber.
NUTS code UKE

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Sheffield City Council (SCC) on behalf of all 22 Local Authorities in the Yorkshire and Humber Region, including Emergency Services, ALMOs and Council Joint Venture Companies, intends to procure a hosted e-Tendering (Sourcing/Tendering & Contract Management) Solution. The solution will be provided to SCC and all Local Authorities in the Yorkshire and Humber Region, Including Emergency Services, ALMOs and Council Joint Venture Companies.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=85992.

II.1.6)Common procurement vocabulary (CPV)

48000000, 48490000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Sheffield City Council (SCC) on behalf of all 22 Local Authorities in the Yorkshire and Humber Region, including Emergency Services, ALMOs and Council Joint Venture Companies, intends to procure a hosted e-Tendering (Sourcing/Tendering & Contract Management) Solution. The solution will be provided to SCC and all 22 Local Authorities in the Yorkshire and Humber Region, including Emergency Services, ALMOs and Council Joint Venture Companies.
The existing contract expires 31.12.2012 therefore SCC needs to procure and implement a replacement solution before the end of the current contract.
SCC require a ‘turn key’ solution and will not consider a bespoke development and does not expect that further development work will be required in order to meet the specification within the Tender. SCC instead requires a solution that:
— is readily available and active within the market,
— includes an ‘off the shelf’, fully integrated web based software product offering a comprehensive suite of e-procurement functionality encompassing the complete procurement cycle,
— allows full data migration from the existing system.
The purpose of the system is to enable SCC and the listed Authorities to continue to facilitate public sector e-Tendering. This core functionality will include OJEU Open, Restricted and Competitive Dialogue processes, further competitions via frameworks, Dynamic Purchasing System, as well as multiple, under threshold quotations and tenders along with a contract management module. The system will also be required to have the ability to offer additional elements including e-evaluation and e-auction facilities to those Authorities which choose to access this functionality.
The portal will provide the supplier market with free registration to the e-procurement system allowing them to express interest in any contract opportunities advertised.
It is expected that the procurement will include:
— a complete range of Implementation services, including project management, installation, configuration, possible interface development, data migration and training all required to successfully launch the solution to the listed Authorities and the supplier market,
— a comprehensive secure hosting service from which the supplier will provide unlimited access to the portal and the e-Tendering system,
— a comprehensive and flexible offering of Post Implementation services including ongoing product development, support and maintenance, technical services, and consultation to ensure the continued provision of the solution.
SCC is seeking a single contract for the supply of all products and all of the related professional services included under this contract opportunity.
The contract will be let for 5 years, plus an option to extend for a further five years in one year increments.
Full specification of the product and services required will be included in the Invitation To Tender document.
PQQ documents are available from the following e-mail address:
Tender.return2012@sheffield.gov.uk

Instructions for the return of completed PQQ’s are contained within the PQQ documentation and will be accepted by no other means.

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: To be stated in the Pre Qualification Questionnaire (PQQ) Documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: To be stated in the Pre Qualification Questionnaire (PQQ) Documents.
Minimum level(s) of standards possibly required: To be stated in the Pre Qualification Questionnaire (PQQ) Documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
To be stated in the Pre Qualification Questionnaire (PQQ) Documents.
Minimum level(s) of standards possibly required:
To be stated in the Pre Qualification Questionnaire (PQQ) Documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: (See Additional Information).
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

1.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

25.5.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

This tender may elect to use Electronic Reverse Auction; bidders will be notified in advance.
Within the current system there are the following indicative levels of usage and data recording:
— 47 500 supplier records,
— 11 000 tender records,
— 5 200 contract records.
As such, the replacement solution must at least be capable of handling this level of activity as a minimum. Additionally, the new system should allow for this data to be migrated from the existing system.
(MT Ref:85992).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Tracy Lewis – Assistant Director
Commercial Services, Level 3, East and West Wing, Moorfoot
S1 4PL Sheffield
UNITED KINGDOM
E-mail: tracy.lewis@sheffield.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:23.3.2012