Website Design, Intranet and Document Management Tender

Website Design, Intranet and Document Management Tender

As a new organisation we require a corporate internet presence, an intranet that will be accessed across multiple sites and a document management system, which is likely to be accessed via the intranet which must also be accessible via multiple sites.

UK-Wakefield: IT services: consulting, software development, Internet and support

2013/S 087-148057

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Wakefield Clinical Commissioning Group
White Rose House, West Parade
For the attention of: Dave Warsop
WF1 1LT Wakefield
UNITED KINGDOM
E-mail: david.warsop@wsybcsu.nhs.uk

Internet address(es):

General address of the contracting authority: https://noecpc.bravosolution.co.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: NHS Wakefield Clinical Commissioning Group.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

NHS Wakefield Clinical Commissioning Group (CCG) is responsible for commissioning health services on behalf of the population of Wakefield and surrounding towns. This covers a population 355,000 across a wide district. Our organisation is made up of 40 member GP practices and has a corporate base in Wakefield with around 80 members of staff.
As a new organisation we require a corporate internet presence, an intranet that will be accessed across multiple sites and a document management system, which is likely to be accessed via the intranet which must also be accessible via multiple sites.
Through this procurement NHS Wakefield CCG is seeking to procure an internet site, intranet system and document management system. We are looking for a provider that can deliver these in a modern and effective way that maximises benefits in terms of engagement with patients and the public and facilitates effective communication with staff and member practices.
We are looking for the successful solution to include facilities for professional networking within the organisation through groups, forums and discussions and for it enable effective team working on projects where users may be based in different locations.
NHS Wakefield CCG are keen for potential providers to present innovative tools to reduce the use of email and meetings within the organisation through facilities embedded in the intranet.
II.1.6)Common procurement vocabulary (CPV)

72000000, 72200000, 72600000, 72400000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 90 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities for evaluating are fully detailed in the PQQ document.
A PQQ document is required to be completed as part of the expressions of interest and selection to tender process. This document can be found on the Bravo eTendering system (by following the instructions detailed above).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities for evaluating are fully detailed in the PQQ document.
A PQQ document is required to be completed as part of the expressions of interest and selection to tender process. This document can be found on the Bravo eTendering system (by following the instructions detailed above).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities for evaluating are fully detailed in the PQQ document.
A PQQ document is required to be completed as part of the expressions of interest and selection to tender process. This document can be found on the Bravo eTendering system (by following the instructions detailed above).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

30.5.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (once) – Browse to the eSourcing Portal: https://noecpc.bravosolution.co.uk/web/login.shtml and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (keep secure). Once registered, please follow the steps to import your sid4health profile, the instructions to do so are in the ‘Supplier Import guide’ once logged in. You will then be able to express interest in the tender exercise that is of interest to you 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires/ Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help or contact the eTendering help desk at 0800-3684580 or help@bravosolution.co.uk

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: NHS Wakefield District CCG will incorporate a minimum 10 calendar day standstill period at the point information on the award of contract is communicated to tenderers, in accordance with Regulation 32A of the Public Contracts Regulations 2006. Any tenderer wishing to appeal the decision to award the contract, or after the award of the contract appeal the award of the contract, shall have the rights set out in Part 9 of the Public Contracts Regulations 2006 and as amended in 2009 Remedies Directive and further amended in 2011.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:30.4.2013