Website Project Manager

Website Project Manager

The Brecon Beacons National Park Authority is inviting tenders for an experienced freelance, self employed web-editor to project manage a period of substantial change for the National Park Authority’s website.

Publication date:04/01/2012
Procurer reference: websiteprojectmanagerjo

Note: The publishers of this notice request that you respond using the following method:

The tender should be sent in an envelope which does not show any sign of where it has come from, it should be addressed: Finance Brecon Beacons National Park Authority Plas y Ffynnon, Cambrian Way, Brecon, Powys, LD3 7HP it should be clearly marked Website Project Manager. Your tender should be sent by 10.00 hrs on Monday 9 January 2012. Tenders that arrive later than the deadline cannot be considered.
Value of tender: £Undisclosed
REQUEST FOR QUOTE (RFQ)
Title of the Request for Quote
Website Project Manager
Reference Number
websiteprojectmanagerjo
Regions – where goods / services / works are to be supplied / conducted

All Wales
Classification of RFQ (CPV codes)
72000000 – IT services – consulting, software development, Internet and support.
72224000 – Project management consultancy services.

Is this notice funded by the Welsh European Funding Office (WEFO)?
No
SECTION I: Details of the Request for Quote
Description of the RFQ

Web-editor wanted to manage National Park Authority website change project – extension given to apply

The Brecon Beacons National Park Authority is inviting tenders for an experienced freelance, self employed web-editor to project manage a period of substantial change for the National Park Authority’s website. The current web presence is being re-organised and changed to produce two separate websites, a database and interactive social networking presence by 1 June 2012. It is expected that the web-editor will work on this project from Jan/Feb 2012 until the end of August 2012. The actual number of days which it is appropriate to work on the project for will be a matter of negotiation but the quote should give an idea of number of days expected to complete.

The existing website www.breconbeacons.org will be divided into one visitor facing site and one to present other Authority functions to the National Park’s communities, partners and other interested parties. Both the sites (www.breconbeacons.org and the new visitor facing site) will be available bilingually in Welsh and in English. The sites will include opportunities for interactivity, marketing and a database for businesses operating in the National Park. After the sites are live the web-editor will be involved in training others to use the two different content management systems and the databases, as well as analysing statistics and undertaking some user testing. They will then make any changes necessary to improve search engine optimisation and ease of use for the site’s target audiences.

We are looking for an individual with a pro-active attitude to problem solving. The successful candidate will have the personal skills and experience to oversee this project including strong organisational and planning skills. The project will involve editing, writing copy for the web which optimises the site for search engines; it will also involve managing suppliers. The successful applicant will liaise with multiple stakeholders including clients, partners and internal departments. The main contact within the Authority will be the IT Manager in proxy for the Communications Manager who will be on extended leave during the project.

Description of tasks required

1. To manage the supplier chosen through open tender who will design and produce the visitor facing websites and the additional functionality described in the tender, including checking work has been delivered to plan and organising prompt payment of invoices to an agreed payment schedule.

2. To ensure that both websites are available in English and in Welsh and contract out any translation and proof reading as necessary within the procurement procedures of the Authority.

3. To work closely with partners – internal and external, to design and produce the visitor facing website. The new site will incorporate commercial information from another site produced by partners and their requirements have been incorporated in the original web tender which is attached. The web-editor will ensure that the requirements for the external partners (as described in the tender) are met.

4. To edit existing copy and write any original text required for both the new website and for the existing website.

5. To assess the structure and information which will remain on the Authority website and to work with the existing web editors and web site designers/providers to assess what is required.

6. To agree any structural changes required and to assess them with the IT manager in order to budget for them and ensure they are procured appropriately.

7. To oversee any changes to the existing site and produce original text or edit existing text as required.

8. To ensure that the copyright situation of any photography used has been checked and that photography is used appropriately and the rights of the photographer respected. NB Photography with limited copyright should not be used in designs which cannot easily be changed.

9. To deliver the two sites live by 1 June 2012

10. Between 1 June and 30 Aug to design and deliver user testing and enact the results and statistics analysis to ensure that both sites are fully optimised for search engines.

11. To help provide training to web site editors.

The tender process

If you wish to submit a response to the tender then you should include:

• Details of you and your company including company name, address and registration at companies house if any.

• A written response giving details of how you would undertake the tender, consultants should carefully describe their approach. The Authority will be pleased to receive tender submissions which include local expertise, knowledge and experience.

• Details of other similar projects you have worked on

• Your total budget along with a detailed breakdown of your expected costs for the different elements of the project showing the number of days and daily rate of you plus other team members if any, transport costs, meeting costs, for each phase of the work – this is to ensure you can deliver the project within the budget you are proposing;

• Professional or personal liability insurance

• Two referees(individual name, company name, address, contact details) from different organisations who have worked on similar projects with you in the past

The tender should be returned in hard copy in a sealed blank envelope labelled Website Project Manager. The outside of the envelope should not in any way identify the sender or the company it is sent from. The envelope containing the tender must be received by 10.00 on Monday 9 January 2012 . Shortlisted tenders will be invited to present their proposals at interviews on Monday 16 January 2012 in the National Park Authority offices in Brecon (LD3 7TT). The tender should be returned addressed to:

Finance

Brecon Beacons National Park Authority

Plas y Ffynnon,

Cambrian Way,

Brecon,

Powys, LD3 7HP

1. Pre-tender Informal Discussions

For an informal discussion, please contact the Project Manager, Jo Maurice, Communications Manager, by telephone 01874-620406 or email joanna.maurice@breconbeacons.org.

Any matters of substance will be communicated to all known tendering companies.

2. Return of Tenders

The tender should be sent in an envelope which does not show any sign of where it has come from, it should be addressed:

Finance

Brecon Beacons National Park Authority

Plas y Ffynnon,

Cambrian Way,

Brecon,

Powys, LD3 7HP

it should be clearly marked Website Project Manager .

An extension has been offred to apply for the project and your tender should now be sent by 10.00 hrs on Monday 9 January 2012

Tenders that arrive later than the deadline cannot be considered.

Non compliance with any of the above will invalidate the tender.

Any offers of inducement or other consideration intended to influence the award of the contract will render the tender immediately invalid.

Any queries relating to the tender procedure should be made to Jo Maurice on 01874 620406 or email joanna.maurice@breconbeacons.org however you must not copy your tender to Jo Maurice when you submit it or you could invalidate your proposal.

3. Selection of Consultancy

Selection will be based on cost, value for money and the quality of the submission/interview, based on the following criteria:

o the understanding shown of the brief

o previous experience in this field of work,

Brecon Beacons National Park Authority does not commit itself to accepting the lowest or any quotation

The details and timings of payments will be agreed with the selected consultancy before work commences. The schedule of meetings will be agreed with the selected consultancy based on the indicative timetable outlined above.

A shortlist of companies/individuals will be invited for interviews on the 16 January 2012 at the Authority’s offices in Brecon, South Wales; please ensure you are available for this date in case you are invited to interview.

Start date / Delivery Date
23.01.2012
Closing Date for Quotes to be returned
09.01.2012
SECTION II: Contact Information
Name of the Organisation
Brecon Beacons National Park
Contact Name
Ms Joanna Maurice
Address
Brecon Beacons National Park Authority, Plas y Ffynnon, Cambrian Way, Brecon,
Postcode
LD3 7HP
Phone
01874 620406
Fax
01874 622574
Email
joanna.maurice@breconbeacons.org
Web Address
http://www.breconbeacons.org