Website Redesign and Update Contract for QMU

Website Redesign and Update Contract for QMU

QMU’s (Queen Margaret University) website was re-designed and re-developed eight years ago. There are currently around 2,500 pages of content which are largely managed through decentralised web editors using a Dreamweaver based system.

lit0407 qmu website

CONTRACT NOTICE – NATIONAL
SERVICES

1 Authority Details

1.1

Authority Name and Address


Queen Margaret University

Charles Stewart House, 9-16 Chambers Street,

Edinburgh

EH1 1HT

UK

Gordon Whittaker Univeristy of Edinburgh

+44 1316502759

+44 1316502154
http://www.qmu.ac.uk
https://in-tendhost.co.uk/edinburghuni/aspx/Home
https://in-tendhost.co.uk/edinburghuni/aspx/Home

1.2

Address from which documentation may be obtained


University Of Edinburgh

Procurement , Charles Stewart House, 9-16 Chambers Street,

Edinburgh

EH1 1HT

UK

Gordon Whittaker

+44 1316502759

Gordon.Whittaker@ed.ac.uk

+44 1316502154
https://in-tendhost.co.uk/edinburghuni/aspx/Tenders/Current

1.3

Completed documents must be returned to:


University Of Edinburgh

Procurement , Charles Stewart House, 9-16 Chambers Street,

Edinburgh

EH1 1HT

UK

Gordon Whittaker

+44 1316502759

+44 1316502154
https://in-tendhost.co.uk/edinburghuni/aspx/Home

2 Contract Details

2.1

Title

lit0407 qmu website

2.2

Description of the goods or services required

QMU’s (Queen Margaret University) website was re-designed and re-developed eight years ago. There are currently around 2,500 pages of content which are largely managed through decentralised web editors using a Dreamweaver based system.

We are aware that website design and technology has developed greatly since the site was created, and, following a review of our site by a third party, we are now planning its full re-development to allow us to deliver more relevant informative content according to the needs of our respective audiences

-Easily integrate rich content

-Update web pages more easily, and ensure consistency, through the adoption of CMS technology.

-Address other trends including deployment of web 2.0 technology; the demand for mobile internet formats; and developments which make best use of screen ‘real estate’

-Make the work of our decentralised team of web-editors easier in the longer-term

-Match, and indeed exceed, the quality of competitor websites in terms of level of information provided, and fit to the user requirements

-Be flexible for future change and development.

In addition before we embark on re-development, we would like to develop a more robust web governance framework.

To ensure the success of this project, we seek also input from external suppliers in terms of development of a content strategy and information architecture as well as the design of the website.

There are currently around 100 decentralised web editors using a Dreamweaver based system and supported by central marketing and IS teams.

The appearance and design of qmu.ac.uk is stale. At 8 years old, the look and feel of the university’s main marketing vehicle has become dated and unappealing. With over around 2,500 pages, the website contains too much content and makes the most sought after information difficult to find. Furthermore:

-Individual pages contain too much text and are not written for the web medium.

-The distributed approach to content creation causes a lack of content consistency. Information is duplicated and often differs between pages.

-Our website is not designed to work well with mobile devices

-Editors, often with limited skills and experience and time find it difficult to create usable, visually appealing pages with the current system

-The visual design varies across the website enough that visitors are without common navigation tools to aid their journey.

-Areas of the website are organised by our internal departmental structure and not what is logical for visitors.

We are aware that website design and technology has developed greatly since the site was created, and, following a review of our site by a third party, we are now planning its full re-development to:

-Provide a more effective, engaging user experience that support business goals

-Allow us to deliver more relevant informative content according to the needs of our respective audiences

-Offer consistent navigation and improved information architecture

-Address web trends including deployment of web 2.0 technology; the demand for mobile internet formats; and developments which make best use of screen ‘real estate’

-Match, and indeed exceed, the quality of competitor websites in terms of level of information provided, and fit to the user requirements

-Be flexible for future change and development

2.3

Notice Coding and Classification

151812 Information Technology Consultancy – Project Management
271600 Software

160 Edinburgh & Lothians

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

A mandatory requirement of this project is experience in a Content Management System, which is open source to minimise costs, and based on Microsoft .NET technologies ensuring compatibility with our current ITS infrastructure. QMU uses MS SQL server 2008 r2 and above and operates a thin-client infrastructure, in particular Citrix XenApp/Presentation Server.

The weightings are as follows

Capability and capacity 10%

Experience 25%

Design 5%

Technical 45%

Implementation methodology 5%

Accessibility 5%

Positive relationship with previous client 5%

 

Suppliers must score more than the 60 out of 100 in the PQQ assessment to go through the ITT stage. It is envisaged that no more than 5 will be selected from those over the 60 score threshold. Short listed Suppliers will then be invited to tender.

4 Administrative Information

4.1

Type of Procedure

Dual stage – Candidates must first pass a selection procedure before being invited to tender or negotiate.

4.2

Reference number attributed to the notice by the contracting authority

lit0407 qmu website

4.3

Time Limits

a) Time-limit for obtaining documentation

b) Deadline for requests to participate
16-12-2013  Time  12:00

c) Dispatch of invitations to tender 17-01-2014

d) Estimated award date 24-03-2014

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(SC Ref:286088)

5.2

Additional Documentation

5.3

Publication date of this notice

26-11-2013