Website Tender SWYPTE

Corporate Website Hosting Services. UK-Sheffield: electronic information services

2012/S 40-065222

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South and West Yorkshire Passenger Transport Executives
11 Broad Street West
For the attention of: tendering@sypte.co.uk
S1 2BQ Sheffield
UNITED KINGDOM
E-mail: tendering@sypte.co.uk

Internet address(es):

General address of the contracting authority: http://www.sypte.co.uk

Electronic access to information: http://www.sypte.co.uk/contracts

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Other: Public Transport Facilitation

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

West Yorkshire Passenger Transport Executive
Wellington House, 40-50 Wellington Street
LS1 2DE Leeds
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Corporate Website Hosting Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: South & West Yorkshire.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

South Yorkshire Passenger Transport Executive (SYPTE) and West Yorkshire Passenger Transport Executive (WYPTE) require the services of a suitably qualified and experienced company to provide the organisations with the following services: – Provide a secure, robust and reliable hosting infrastructure for websites delivered by SYPTE and WYPTE, that provides suitable resilience and disaster recovery. – Provide the maintenance, management and technical support for the aforementioned services for a contract period of 48 months in the first instance. SYPTE and WYPTE both operate a number of websites and web-based applications including www.travelsouthyorkshire.com and www.wymetro.com. The websites are typically built using Ektron 400.net Content Management System but standard asp.net and open-source based websites also need to be hosted. SYPTE and WYPTE run Microsoft server products for their server infrastructure (MS Windows Server and MS SQL Server).

II.1.6)Common procurement vocabulary (CPV)

64216200, 72415000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 150 000,00 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint & Severally liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Completion of a Pre Qualification Questionnaire will be required.
Minimum level(s) of standards possibly required: 1. Evidence of satisfactory financial standing for the previous 3 years.
2. Demonstration of a minimum annual turnover of at least 200 000,00 GBP for the previous 3 years.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Compltion of a Pre Qualification Questionnaire will be required.
Minimum level(s) of standards possibly required:
1. Evidence regarding the number projects you have carried out in the last 12 months which have related to the provision of web hosting services? Please provide 3 examples or case studies of a number of these projects.
2. Evidence of a hosting solution that you have provisioned and maintained for an organisation who had smiliar requirements (as outlined in the Summary Specification).
3. For the example given above or similar, evidence is also required of the set up timeline, and the support provided to the client during the implementation or setup phase.
4. Evidence of your previous experience of hosting proprietary Content Management Systems, such as Ektron or similar, and how you ensure you can support these technologies.
5. Evidence of your experience in providing first and second line support and maintenance for all hardware and associated operating system software supplied.
6. Evidence of the previous experience of suitably qualified and experienced staff, with suitable examples of work, that support the following areas.
a. Design of secure hosting.
b. Setup of secure hosting solutions.
c. Server and operating support.
d. Network support.
7. Evidence of access to the use of equipment within the EU for Data Protection reasons.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: Expressions of interest will be evaluated against the minimum standards set out in 111.2.2 and 2.3 above, if the number of candidates remain above the maximum set of 6 they will be evaluated on a scored assessment for technical capacity, full details of which are included in the documentation for this tender available on our website at www.sypte.co.uk/contracts and the 6 highest scoring candidates will be invited.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

1995

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2011/S 249-406187 of 28.12.2011

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

10.4.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contract period will be for an initial 48 months and will then extend from year to year. The estimated value given above is for the initial period.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

South Yorkshire Passenger Transport Executive
11 Broad Street West
S1 2BQ Sheffield
UNITED KINGDOM

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

South Yorkshire Passenger Transport Executive
11 Broad Street West
S1 2BQ Sheffield
UNITED KINGDOM

VI.5)Date of dispatch of this notice:24.2.2012