Welsh Government Farm Business Survey 2016+

Welsh Government Farm Business Survey 2016+

The Farm Business Survey is an annual survey of farm businesses in Wales conducted with the primary purpose of collecting detailed physical and financial data about the economic position of farm businesses throughout Wales.

United Kingdom-Cardiff: Research and development services and related consultancy services

2015/S 100-182897

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Welsh Government
Corporate Procurement (Procurement), CP2 Cathays Park
For the attention of: Neil Paull
CF10 3NQ Cardiff
Telephone: +44 2920825051
E-mail: neil.paull@wales.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://wales.gov.uk/?skip=1&lang=en

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0007

Electronic access to information: www.etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services
Public order and safety
Economic and financial affairs
Housing and community amenities
Social protection
Recreation, culture and religion

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Farm Business Survey 2016+.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 8: Research and development services
Main site or location of works, place of delivery or of performance: Wales.


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Farm Business Survey (FBS) is an annual survey of farm businesses in Wales conducted with the primary purpose of collecting detailed physical and financial data about the economic position of farm businesses throughout Wales. The survey is the primary source of information on the economics of farm businesses and is one of the most complex surveys undertaken anywhere in Government. Similar surveys of farm businesses are also conducted in England, Scotland and Northern Ireland, and other European Union (EU) Member States.
The FBS was first conducted in the 1930’s as the Farm Management Survey. The survey was intended to assist in policy formulation, to help improve efficiency on individual farms, and to be a resource for research. Although agricultural policy objectives have evolved since then, the Welsh Government retains the need to monitor and analyse the economic performance of the agricultural industry and to assess the impact of existing and future policies on different farm types, particularly in relation to the Common Agricultural Policy (CAP).
The Farm Business Survey is also required for a number of statistical purposes. The FBS is used to produce Welsh Government official statistics on farm businesses in Wales, including on Farm Incomes and Farm Diversification, and makes a significant contribution to the published Forecasts of Farm Incomes and to the production of published statistics on Aggregate Agricultural Output and Income. Figures based on the FBS in Wales are also included in the Agriculture in the United Kingdom publication.
Published FBS data are frequently used by stakeholders including farmers, farming unions, agricultural consultants, banks and universities. FBS data in the form of calculated averages are widely used in the provision of business advice to the farming industry, with such information also included in an on-line benchmarking resource enabling comparisons of farm business performance with other farm business groups across a range of financial measures. More detailed anonymised information from the FBS is also available in the long-run datasets which can be accessed by bona fide researchers via the UK Data Service.
A critical function of the FBS is to enable the Welsh Government (as the relevant liaison agency) to meet its obligations (originally under Council Regulation 79/65/EEC, subsequently expanded under the basic Act of Council Regulation (EC) No 1217/2009) to provide specified data on a stratified sample of farm businesses to the European Commission’s (ECs) Farm Accountancy Data Network (FADN) each year. The collected FBS data is used to populate the FADN Farm Return which is specified under Commission Implementing Regulation (EU) No. 385/2012.
The primary objective of this research is the annual implementation of the Farm Business Survey in Wales. The FBS involves the collection of detailed physical and financial data from a specified, stratified sample (of main farm types and size groups) of ‘commercially viable’ farm businesses in Wales. The data is collected from recruited farmer co-operators through on-site farm visits and the examination, and audit, of each business’s books, records and other relevant paperwork, enabling the production of a comprehensive whole farm account.
The full set of required information will need to be recorded for each farmer co-operator through the use of a pre-specified standardised collection form (the FAS 24) and according to the appropriate codes, instructions and guidance. This information will be used to produce a full profit-and-loss account and a balance sheet for each farm business, and calculations regarding a number of key farm business performance measures.
The FBS also collects important information, where possible, about the non-farming incomes of farmers and their spouses (such as from other employment or self-employment), physical aspects of the farm businesses, for example, on crop areas and stock numbers for use in classifying farm businesses according to its type and size, and also about, for example, countryside maintenance and agri-environment activities.
The Contractor will need to supply ‘clean’ (i.e. passing all of the relevant checking tests) and fully reconciled, completed farm accounts (as specified in the FAS 24 data collection form applicable to the relevant survey year, and the FADN Farm Return) together with “module” study returns (enabling the provision of supplementary information about various aspects of farm businesses and farm households) for each farm in the sample, meeting the sample quotas for the main farm types and size groups and being representative of farm businesses across Wales.
These fully reconciled accounts need to be completed to strict timetables and quality requirements, to provide the Welsh Government with a database of typical farm accounts for statistical purposes. In addition, appropriate feedback to farmer co-operators and the production and publication of annual reports summarising the data collected through the FBS is required.
Of critical importance, the FBS data collection coverage and data quality must meet the full set of current and evolving information requirements of the Welsh Government and also the EC’s FADN, including the requirement to submit completed (and validated) Farm Returns for a specified sub-sample of farm businesses in Wales, as defined in the annual EC FADN Selection Plan. The requirements are subject to a strict timetable, and meeting each of the relevant deadlines is crucial to delivering the aims and objectives of this Specification.
In order to successfully meet the aims of this research, the operation and design of the Farm Business Survey, associated documentation, validation and recording process, and data handling arrangements, will need to keep up to date with changes in agricultural practices and support mechanisms, and the developing data needs of both the Welsh Government and FADN.
This means that the FBS is subject to updating each year and therefore whilst there is a large core of data which is collected every year, there will also be some variation in the data collected to reflect these changing requirements. To meet the data collection and delivery aims, such changes will need to be handled in an adaptable and flexible manner, and effectively implemented by the Contractor to the required timetables.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=27188

II.1.6)Common procurement vocabulary (CPV)

73000000, 73100000, 73110000, 73200000, 79311400, 79315000, 79311200, 79311300, 79311000, 72221000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 2 350 000 and 2 600 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(2) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(3) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(4) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(5) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(6) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality/technical. Weighting 80

2. Cost. Weighting 20

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

16.7.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Between 3 and 5 years.
VI.2)Information about European Union funds

VI.3)Additional information

E-TENDER information:


— The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.
— Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.
— The User who performs the Registration becomes the Super User for the Organisation.
— On registering on the Platform the Super User will select a Username and will receive a password.
— The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.
— In order to log-in to the Platform please enter your Username and Password.
— Note: If you forget your Password then visit the homepage and click ‘Forgot your password?’
— Registration should only be performed once for each Organisation.
— If you think that someone in your Organisation may have already registered on this Platform then you must not register again.
— Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.
— Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).
— Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.
— Tenders must be uploaded to the BravoSolution portal by 14:00
How to find the ITT:
— Once logged in you must click on ‘ITT’s Open to all Suppliers’
— The etender references for this contract are: project_30164 and itt_47280
— Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page.
— You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.
— Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly — Please do not contact the named person at the top of this notice.
(WA Ref:27188).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: