Welsh Translation Framework

Welsh Translation Framework

To this end CCDG wish to appoint 20 service providers to its Welsh translation services framework agreements. It is intended that the framework agreements will run for 3 years.

United Kingdom-Nantgarw: Translation services

2014/S 043-071847

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Careers Choices Dewis Gyrfa Limited trading as Careers Wales
1st Floor Unit 7 Charnwood Court, Heol Billingsley, Parc Nantgarw
Contact point(s): Finance
For the attention of: Suzanne George
CF15 7QZ Nantgarw
UNITED KINGDOM
Telephone: +44 3001233833-2138
E-mail: suzanne.george@careerswalesgyrfacymru.com

Internet address(es):

General address of the contracting authority: www.careerswales.com / www.gyrfacymru.com
Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0504

Further information can be obtained from: Careers Choices Dewis Gyrfa Limited trading as Careers Wales
Ty Glyn, Unit 1, Brecon Court, William Brown Close, Llantarnam Park
Contact point(s): Information and Marketing
For the attention of: Rilla Morries
NP44 3AB Cwmbran
UNITED KINGDOM
Telephone: +44 3001233833-2013
E-mail: rilla.morries@careerswalesgyrfacymru.com
Internet address: www.careerswales.com / www.gyrfacymru.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Careers Wales
Ty Glyn, Unit 1, Brecon Court, William Brown Close, Llantarnam Park
Contact point(s): Information and Marketing
For the attention of: Rilla Morries
NP44 3AB Cwmbran
UNITED KINGDOM
Telephone: +44 3001233833-2013
E-mail: rilla.morries@careerswalesgyrfacymru.com
Internet address: www.careerswales.com / www.gyrfacymru.com

Tenders or requests to participate must be sent to: Careers Choices Dewis Gyrfa Limited trading as Careers Wales
Ty Glyn, Unit 1, Brecon Court, William Brown Close, Llantarnam Park
Contact point(s): Information and Marketing
For the attention of: Rilla Morries
NP44 3AB Cwmbran
UNITED KINGDOM
Telephone: +44 3001233833-2013
E-mail: rilla.morries@careerswalesgyrfacymru.com
Internet address: www.careerswales.com / www.gyrfacymru.com

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Welsh Translation Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Wales.
NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 21
Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)

Welsh Language translation service and Quality Assurance Framework Agreements.
CCDG is remitted to provide Careers Information, Advice and Guidance (CIAG) to groups and individuals of all ages through a range of media including the website, telephone, email, web chat, as well as, face to face interviews and group sessions. The combination of types of service clients receive is determined by the assessed need of the client(s) as they make initial contact. The primary means of accessing CIAG for most people is via the website, careerswales.com.
CCDG employs staff whose role it is to provide the day to day translation services and ensure that the channels of communication that we use with our partners and clients are appropriate within the bounds of the Welsh Language Act. As a newly formed company with a new remit from the Welsh Government there are occasions where it is expedient to outsource the translation work. To this end CCDG wish to appoint 20 service providers to its Welsh translation services framework agreements. It is intended that the framework agreements will run for 3 years.
Under Lot 2, CCDG also wishes to appoint one service provider to its Quality Assurance framework agreement for one year. The service provider will be appointed to undertake the quality assurance of the Interest Guide. The work will include proofreading and editing the translated documents to ensure that they are consistent in use of language and have parity with the English version.
Further information and the full specification of requirements can be obtained in the ITT document.
For more information and to obtain a copy of the ITT, please go to
http://tender.careerswales.com/translations/ITT.doc

http://tender.careerswales.com/translations/Framework AgreementLot1.pdf

http://tender.careerswales.com/translations/Framework AgreementLot2.pdf

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=6426.

II.1.6)Common procurement vocabulary (CPV)

79530000, 79821100, 80000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 50 000 and 300 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 2 Lot title: Quality Assurance of Interest Guide Translation

1)Short description

Quality assurance of Interest Guide Translation.
2)Common procurement vocabulary (CPV)

79530000, 80000000, 79821100

3)Quantity or scope

Under Lot 2, CCDG also wishes to appoint one service provider to its Quality Assurance framework agreement for 1 year. The service provider will be appointed to undertake the quality assurance of the Interest Guide. The work will include proofreading and editing the translated documents to ensure that they are consistent in use of language and have parity with the English version.
Tenderers may bid for and be awarded lots 1 and 2 but should note that given the amount of work envisaged to be undertaken under Lot 2, Tenderers need to ensure that (if successful in lots 1 and 2), they are in a position to deliver both the lots 1 and 2 services, with the emphasis being on the delivery of the lot 2 services, ie. if a Tenderer is successfully appointed to lot 1 and lot 2 frameworks, the successful lot 2 service provider shall ensure that any services performed under lot 1 do not impact on the performance of its lot 2 services and therefore shall take this into account in deciding whether to accept any lot 1 work.
When the translation work has been allocated for the Interest Guide, the service providers will be expected to submit the completed work to the service provider who is appointed to undertake the quality assurance of this piece of work (Lot 2). It is expected that a flow of work from each of the service providers will be established by the end of May 2014. This is to ensure that the whole of the Interest Guide and the Occupational information (approx. 2 000 000 words) will be translated and quality assured by 31.10.2014.
Estimated value excluding VAT: 50 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 1 Lot title: Translation services

1)Short description

Translation services
2)Common procurement vocabulary (CPV)

79530000, 80000000

3)Quantity or scope

In the first year of the framework there may be a significant amount of Welsh translation required. CCDG is in the process of procuring an Interest Guide/ quiz and suite of Occupational information which will require translation before it can be up loaded to our website. The quantity of information is likely to be in the order of 2 000 000 words from a variety of resources including video scripts and information based articles. The translation work will be completed directly on to the web based product. After the first year the volume of work will fluctuate throughout the year and Tenderers should be aware that there will be periods where little or no translation is required.
To this end CCDG wish to appoint 20 service providers to its Welsh translation services framework agreements. It is intended that the framework agreements will run for 3 years.
Estimated value excluding VAT:
Range: between 175 000 and 250 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Please refer to Invitation to Tender document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to Invitation to Tender document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to Invitation to Tender document.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to Invitation to Tender document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The buyer will only select you to tender if you have of insurance for public liability, (5 000 000 GBP);Employer’s Liability insurance (as required by legislation)of 10 000 000 GBP; Professional Indemnity insurance of 1 000 000 GBP and you confirm your insurance policies do or will provide the cover required in the Contract
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The buyer may not select you to tender if you have been loss-making in any of the last two financial years. The buyer may make an exception if you can explain why these losses should not be seen as representing a significant risk to your financial stability.
The buyer may only select a bidder to tender if it has an acceptable Acid-test ratio. If the acid ratio is below 1 – the tenderer will be asked to provide an explanation as to how they can maintain liquidity.
Please refer to Invitation to Tender document.
Minimum level(s) of standards possibly required: Please refer to Invitation to Tender document.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to Invitation to Tender document.
Minimum level(s) of standards possibly required:
Please refer to Invitation to Tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CW0011
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

21.3.2014 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Additional Information
CCDG further reserves the right to cancel the tender process at any stage for any reason; to amend the terms and conditions of the tender process; and/or to award part only of the Framework Agreement. CCDG reserves the right to withdraw from the tendering process at any stage or to vary the scope of the products and services required and CCDG shall not be liable to any Tenderer as a result of this action. All Tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of their tender and the tendering process.
Any agreement entered into will be governed by English and Welsh law as applied in Wales and will be subject to the exclusive jurisdiction of the English and Welsh Courts. CCDG is working to strict timescales, please refer to the timescales detailed in the invitation to tender.
This is a voluntary Contract Notice for Part B services. Accordingly, the Public Contracts Regulations 2006 (SI 2006/5) (as amended) only apply in part. CCDG is constrained by the forms used by the Publications Office to describe the procedure as ‘Open’ but CCDG does not bind itself to conduct the procurement process in accordance with the Open procedure nor to abide by any other part of the Public Contracts Regulations which does not expressly apply to Part B services.
(WA Ref:6426)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Careers Choices Dewis Gyrfa Limited trading as Careers Wales
Ty Glyn, Unit 1, Brecon Court, William Brown Close, Llantarnam Park
NP44 3AB Cwmbran
UNITED KINGDOM

Body responsible for mediation procedures

Careers Choices Dewis Gyrfa Limited trading as Careers Wales
Ty Glyn, Unit 1, Brecon Court, William Brown Close, Llantarnam Park
NP44 3AB Cwmbran
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Aggrieved parties who consider they have been harmed or are at risk of harm by breach of CCDG’s obligations under the Public Contracts Regulations 2006 (SI 2006/5) (as amended) as relevant to Part B services may take action in the High Court.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM
Telephone: +44 2072761234

VI.5)Date of dispatch of this notice:27.2.2014