Welwyn Hatfield Borough Council Tree Maintenance Contract

Welwyn Hatfield Borough Council requires suitably qualified and experienced contractors to provide tree maintenance services to the council.

United Kingdom-Welwyn Garden City: Tree-maintenance services

2020/S 024-055320

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Welwyn Hatfield Borough Council
Postal address: The Campus
Town: Welwyn Garden City
NUTS code: UKH23
Postal code: AL8 6AE
Country: United Kingdom
Contact person: Procurement
E-mail: a.harper@welhat.gov.uk
Telephone: +44 1707357371

Internet address(es):Main address: www.welhat.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.supplyhertfordshire.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.supplyhertfordshire.uk

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

WHC — Tree Maintenance Contract

Reference number: C864

II.1.2)Main CPV code

77211500

II.1.3)Type of contract

Services

II.1.4)Short description:

Welwyn Hatfield Borough Council requires suitably qualified and experienced contractors to provide tree maintenance services to the Council. The Council currently maintains 30 000 trees across the Borough, those owned and managed by itself and also trees owned by the Highway’s Council, Herts County Council. The contract is being let as 3 lots:

Lot 1: Maintenance of urban trees;

Lot 2: Maintenance of young trees;

Lot 3: Maintenance of Woodland Trees Bidders may apply for 1, 2 or all 3 lots. For Lot 1, 2 contractors will be appointed on a cascade system which is detailed in the tender documents.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Maintenance of Urban Trees

Lot No: 1

II.2.2)Additional CPV code(s)

77211300

II.2.3)Place of performance

NUTS code: UKH23

Main site or place of performance:

Borough of Welwyn Hatfield.

II.2.4)Description of the procurement:

Maintenance of Urban Trees.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2021

End: 31/12/2023

This contract is subject to renewal: yes

Description of renewals:

Possible 1 year extension.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 8

Objective criteria for choosing the limited number of candidates:

As detailed in tender documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Maintenance of Young Trees

Lot No: 2

II.2.2)Additional CPV code(s)

77211500

77211600

II.2.3)Place of performance

NUTS code: UKH23

Main site or place of performance:

Borough of Welwyn Hatfield.

II.2.4)Description of the procurement:

Maintenance of young trees.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2021

End: 31/12/2023

This contract is subject to renewal: yes

Description of renewals:

Optional 1 year extension.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

Maximum number: 5

Objective criteria for choosing the limited number of candidates:

As detailed in the tender documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Maintenance of Woodland Trees

Lot No: 3

II.2.2)Additional CPV code(s)

77211300

77211400

II.2.3)Place of performance

NUTS code: UKH23

Main site or place of performance:

Borough of Welwyn Hatfield.

II.2.4)Description of the procurement:

Maintenance of woodland trees.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 150 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2021

End: 31/12/2023

This contract is subject to renewal: yes

Description of renewals:

Possible 1 year extension.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

Maximum number: 5

Objective criteria for choosing the limited number of candidates:

As detailed in the tender documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As detailed in the tender documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 2

In the case of framework agreements, provide justification for any duration exceeding 4 years:

Less than 4 years

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/02/2020

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 14/04/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

4 years.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Official name: Welwyn Hatfield Bc
Town: Welwyn Garden City
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

31/01/2020