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West Midlands Police Combined Building Services Maintenance Contract
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West Midlands Police Combined Building Services Maintenance Contract

Wednesday, 5 June 2019, 7:59

West Midlands Police Combined Building Services Maintenance Contract

The contract is to provide a ‘one-stop’ maintenance service for all the mechanical, electrical and water services within West Midlands Police Headquarters.

United Kingdom-Birmingham: Repair and maintenance services of electrical and mechanical building installations

2019/S 106-259204

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

West Midlands Police
n/a
Police Headquarters, Lloyd House, Colmore Circus
Birmingham, West Midlands
B4 6NQ
United Kingdom
Contact person: Peter Whale
E-mail: peter.whale@west-midlands.pnn.police.uk
NUTS code: UK
Internet address(es):Main address: https://www.bluelight.eu-supply.com

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/40400

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=28718&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=28718&B=BLUELIGHT
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

West Midlands Police Combined Building Services Maintenance Contract

Reference number: WMP0210 and WMP0214

II.1.2)Main CPV code

50710000

II.1.3)Type of contract

Services

II.1.4)Short description:

The contract is to provide a ‘one-stop’ maintenance service for all the mechanical, electrical and water services within West Midlands Police Headquarters and other sites associated with West Midlands Police. The contract will provide planned preventative maintenance, reactive (repair) maintenance and improvement activities. Smaller reactive and improvement work will be handled through a call-off provision. The buildings to be covered by the maintenance contract are Lloyd House, Colmore Circus, Birmingham. B4 6NQ and approximately half a dozen other sites within the West Midlands. These will be split into 2 lots:

— Lloyd House, and

— The Other Sites.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

See tender documentation.

II.2)Description

II.2.1)Title:

West Midlands Police Combined Building Services Maintenance Contract

Lot No: 1 and 2

II.2.2)Additional CPV code(s)

79993000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

West Midlands Police selected sites.

II.2.4)Description of the procurement:

The contract is to provide a ‘one-stop’ maintenance service for all the mechanical, electrical and water services within West Midlands Police Headquarters and other sites associated with West Midlands Police. The contract will provide planned preventative maintenance, reactive (repair) maintenance and improvement activities. Smaller reactive and improvement work will be handled through a call-off provision. The buildings to be covered by the maintenance contract are Lloyd House, Colmore Circus, Birmingham. B4 6NQ and approximately half a dozen other sites within the West Midlands. These will be split into 2 lots:

— Lloyd House, and

— The Other Sites.

The contract will be with the Police and Crime Commissioner for West Midlands (PCCWM), has a minimum duration of 2 years that may then be extended annually on 3 separate occasions up to a total duration of 5 years; i.e. 2+1+1+1.The contractor/s will be responsible for the day to day running of all the equipment within the scope of this contract, to ensure it stays safe, to ensure it meets all statutory requirements and as far as reasonably practical to ensure it is available for use and operating efficiently. The nature of the contract is to provide a planned maintenance and reactive repair service so that the mechanical, electrical and water services at Lloyd House and the Other Sites are maintained in a good and safe working order. Planned maintenance and improvement works to be provided during the normal working week; reactive repairs to be undertaken at any time and supported by an out of hour’s call-out service. The contractor is to work to the current editions of all applicable regulations and standards, including any which are newly created or updated during the life of the Ccontract.

Planned maintenance work shall be to SFG20, and to the standards referenced by SFG20.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract will be with the Police and Crime Commissioner for West Midlands (PCCWM), has a minimum duration of 2 years that may then be extended annually on 3 separate occasions up to a total duration of 5 years; i.e. 2+1+1+1.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/07/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 03/07/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The High Court Of Justice
Birmingham
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

03/06/2019